Circles Program Manager: The Barnes Foundation

Posted November 13th, 2014 at 11:46 am.

Circles Program Manager

The Barnes Foundation

Circles Program Manager

Description: The Barnes Foundation is seeking a Circles Program Manager to be responsible for implementation of a comprehensive upper-level giving annual donor program for the Circles and Contemporaries, including stewardship, service, acquisition and retention.

Established as an educational institution the Barnes Foundation carries out its mission by promoting appreciation of the arts and horticultural science, through the preservation, presentation, and interpretation of the collections of Albert C. and Laura L. Barnes.

Celebrated for its exceptional breadth, depth, and quality, the Barnes Foundation’s art collection includes works by some of the greatest European and American masters of impressionism, post-impressionist, and early modern art, as well as African sculpture, Pennsylvania German decorative arts, Native American textiles, metalwork, and more. The 12-acre Arboretum contains over 3,000 species of woody plants and trees.

The Foundation engages diverse audiences through its exceptional collections and related high-quality programs that reflect a broad range of periods and cultures and build on the founders’ innovative educational vision of transforming lives through the arts and horticulture.


  • Stewardship
  • Ensures the high quality donor servicing through the Circles phone line, on-site, and on-line.
  • Develops and implements Circles-only programs and events proposed and vetted through the Program Taskforce that provide unique, high touch, meaningful experiences. Creates programs that are attractive based on a myriad of interests and preferred ways of participation.
  • Identifies Circle donors for increased annual giving and/or major gift/planned giving potential.
  • Works with Development Services team to oversee timely gift entry and acknowledgment, prospect research and training to maximize use of Raiser’s Edge.
  • With the Annual Giving Coordinator, provides concierge services to Circle members arranging personalized and specialized visits.
  • Develops and implements a series of targeted communications that inform Circle members of events and benefits, encourage visitation and acknowledge them for their support throughout the year keeping them informed and connected.
  • Works with other department managers to ensure their staff members are fully aware of Circle programs, communications, events and visits.
  • Manage Annual Giving Coordinator
  • Provides all training, procedures and other needs necessary for the Annual Giving Coordinator to ensure that the production of renewal, solicitation, upgrade and acknowledgment mailings are implemented as planned with accuracy and a high degree of personalization.
  • Manage acquisition, renewal and upgrade solicitations
  • Develops and implements integrated and compelling mail, digital and telephone campaigns that upgrade general members and acquire new Circle members from external sources.
  • Identifies internal lists drawn from general members, ticket buyers and shop purchases and external lists for solicitation. Develops all collateral messaging to members. Drafts and edits marketing materials, i.e. Circles brochure, stationery, and event listings.
  • Develops and executes monthly multi-channel renewal and upgrade solicitations.
  • Keeps the website current with Circles programs and benefits.
  • Works with Director of Individual Giving (DoIG) on annual fund solicitations.
  • Identifies Circle/Contemporary members that require additional research and work with Development Services to support those efforts.
  • Budgeting and Reporting
  • In collaboration with DoIG, develop the annual Circles and Contemporaries revenue and expense budget.
  • Provides weekly performance reports and strategy updates to DoIG & Sr. Director of External Affairs.
  • Develops analysis and recommendations about the Circles program performance; reports outcomes to DoIG and senior staff.  Maintains a system of departmental reports that inform strategy and budgeting.
  • Tracks and reports on revenue and expense budget to actuals throughout the year.
  • Performs other duties as requested


  • Bachelor of Arts required preferably in communications, marketing, business, fundraising, or art history.
  • 5 years’ experience in development or membership field required.
  • Excellent written and verbal communication skills.
  • Experience working with a sophisticated donor base; familiarity with the Philadelphia philanthropic community preferred. A keen passion for the mission of the Barnes Foundation.
  • Proficient skills with Raiser’s Edge and demonstrated skill with Microsoft Office applications.
  • Clear ability to analyze data and make recommendations for acquisitions, upgrade and retention activities and events.
  • Excellent organizational skills with the ability to multitask and to establish effective timelines for accomplishing long-range goals while completing all tasks on a timely basis.
  • Strong interpersonal and professional skills necessary to work effectively with all Foundation constituents.
  • Willingness and ability to spend evenings and weekends at membership/development events as required.

Competitive Benefits Include: Group health and dental insurance; flexible spending accounts; short and long term disability and group life insurance; 403(b) with matching contributions; Employee Assistance Program; voluntary benefits; as well as paid vacation, personal time, sick time and holidays.

To Apply

Please apply online

Please include your cover letter, a list of three professional references and resume with your application. Applications that fail to fulfill this requirement will not be accepted.

Candidates selected for an interview will be required to submit authenticated writing samples prior to interview and respond to an application supplement with writing exercises.


The Barnes Foundation is an Equal Opportunity Employer and a Drug Free Workplace.

We participate in E-Verify.

Filed under: Management Level by Margie DuBrow

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