Manager, External Relations: The Philadelphia Orchestra Association

Posted November 13th, 2014 at 11:48 am.

Essential Functions:

  • Develop and implement standards, procedures, and tools that enable and encourage best practices and consistency in acknowledgement, recognition, and reporting across all fundraising program areas and develop creative and imaginative methods to show appreciation to donors.
  • Perform regular audit of stewardship and donor communication efforts to ensure highest quality and timeliness of stewardship for all donors.
  • Responsible for the management of donor stewardship involving the President/CEO, the Chairman of the Board, the Executive Vice Presidents and Vice President.
  • In collaboration with gift officers, create personalized stewardship plans for major donors to the POA, working closely with Development officers, President/CEO, and Chairman of the Board.
  • Work in collaboration with the Senior Director of Corporate and Foundation Relations to provide consistent engagement and quarterly/annual reporting to various major Foundation donors.
  • Serve as a personal steward to a portfolio of Board of Directors and high-end donors.
  • Lead strategy discussions and recommend and coordinate next actions for stewardship of and communication with donors, working closely with gift officers and manager of major gifts.
  • Attend Meetings of the Board of Directors to write the minutes of each meeting.
  • Responsible for the stewardship of endowment donors, including serving as a point person to Finance, preparing impact reports, and finding opportunities for engagement including stewardship events.
  • Oversee the creation and production of department-wide donor communications, examples include: remarks for events for President/CEO, Music Director, and other Orchestra leaders, personalized solicitation materials and Annual Fund letters appeals.
  • Create a repository of donor stories and testimonials to use in publications to help reinforce the impact of philanthropy at the POA, working closely with gift officers and key volunteers.
  • Partner with Marketing and Communications to maximize donor recognition opportunities in various publications, and facilitate changes regarding development initiatives on the Orchestra’s web site and other platforms.
  • Serve as point person for all Development Department lists, articles, and ads in Playbill and other publications.
  • Support Development staff to plan and implement various cultivation and stewardship events.
  • Collaborate with Development Services, Finance, and IT on systems and tools that ensure best practices in stewardship and donor communications.
  • Maintain accurate records and information on prospects and donors in the central files and Tessitura.


College degree with a minimum of five to seven years of development experience required. Experience in communications and writing, event planning and project management is desirable. Fundraising expertise is essential; knowledge of orchestral music a plus.  Writing samples will be required.



  • Exceptional communication skills including writing experience for the full-range of development activities.
  • Ability to communicate information about the Philadelphia Orchestra and appreciation for support with passion and enthusiasm.
  • Ability to work collaboratively across entire POA, internally and externally.
  • Good decision-making skills, excellent listener and communicator, willingness to search out answers.
  • Knowledge of principles and techniques relevant to major gift fundraising.
  • High degree of organization and attention to detail.
  • Ability to work independently and take initiative on new projects.
  • Ability to manage a multitude of tasks.
  • Ability to work with confidential information.
  • Advanced skills in MS Office, with a strong proficiency in Excel, and development software.


To Apply

Send cover letter, resume, and writing samples to

Filed under: Management Level by Margie DuBrow

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