Executive Director, Office of Specialized Services: School District of Philadelphia

Posted November 26th, 2014 at 11:41 am.

The Office of Specialized Services (OSS) provides instructional and compliance support to schools throughout the School District of Philadelphia in furtherance of the improved educational and post secondary outcomes for students with disabilities. OSS also provides support to the educational entities throughout the Intermediate Unit 26. In addition, OSS directly manages operational activities pertaining to the transition for Part C to Part B services for school age students (early intervention), extended school year services (ESY) the unduplicated annual child count, and the procurement of materials and supplies for specialized settings for student with complex support needs

The Executive Director will provide direct oversight and administration of the operational work of Coordinators and Special Projects Assistants to ensure alignment with the strategic goals of the District and the Office of Specialized Services. The Executive Director will support and provide, as needed, oversight of the programmatic and instructional support team consisting chiefly of special education directors. In collaboration with the Deputy, the Executive Director ensures that direct support to school teams and administrators is aligned to data pertaining to outcomes for students with disabilities as measured against the common core of standards, and the integration of students with disabilities with their non-disabled peers.

Essential Functions

  • Supports the vision and process of delivering support to schools in their effort to provide effective instruction in the least restrictive environment
  • Collaborates closely with the Deputy of the Office of Specialized Services (OSS) to maintain the vision, mission and initiatives of OSS
  • Oversees the implementation and management of the Extended School Year (ESY) program for eligible students.
  • Oversees, manages and directs the transition process for students from early intervention to school age programs in the SDP
  • Directs and oversees the OSS intermediate unit functions specific to charter school fiscal monitoring and equitable participation
  • Provides oversight and management over operational functions involving special education students including: transportation; program relocations; compliance reporting
  • Oversees the administration of the School Health Program provided by School Nurses in every public, private and parochial school in the City
  • Oversees the administration of the provision of individualized health care planning for students with special health needs e.g. urinary catheterization, medications by gastrostomy, tracheostomy care and the management of children with diabetes; ensures the delivery of routine and as needed medication administration and the documentation of all health care services to children.
  • Oversees the administration of services to students requiring homebound/hospital programs for medical reasons and medical transportation.
  • Supports and oversees Directors and other personnel with the review of data for trends and anomalies as a means of identifying data-based strategies to evaluate the effectiveness of and to target technical assistance to improve services and service delivery; ensures that data pertaining to the training and support OSS provides is systematically collected, reviewed and maintained to assess efficacy as measured by students outcomes and to proactively address programmatic concerns. .
  • Directs and coordinates the school allocation process for special education; coordinates staffing with the Office of Human Resources, Office of School Resource Support and Office of Management and Budget; assures that schools are staffed in accordance with contractual provisions and applicable state and federal policies.
  • Analyzes the performance of educational programs; communicates and interprets program benchmarks through written reports and oral presentations.
  • Collaborates annually with OSS staff and/or the Pennsylvania Department of Education to develop and maintain the Intermediate Unit Plan for special education service delivery.
  • Oversees technical solutions and data collection systems (e.g. EasyIEP, Pennsylvania Information Management System) designed to assure accountability, regulatory compliance, objective decision making and revenue maximization through fiscal and data analysis.
  • Collaborates with representatives of various District offices and field staff to assure support to school staff and community groups, communication, integration of information, and appropriate trainings.
  • Serves as a liaison at the request of the Deputy, to the Pennsylvania Department of Education (PDE), the Bureau of Special Education (BSE), and other SDP offices and external agencies and stakeholders
  • Oversees staff and programs for the provision of parent training for District special education issues.
  • Performs related duties as required.

Knowledge, Skills and Abilities

Demonstrated knowledge of:

  • the federal, state and local mandates governing the implementation and operation of special education programs..
  • current techniques, trends, programs and problems in the field of special education including instructional practices; data collection; resource management and service delivery in the least restrictive environment
  • the principles and practices for special education administration and program and project planning.
  • supervisory methods and techniques.

Demonstrated ability to:

  • coordinate and oversee an array of special education services and programs.
  • work with computers, computer software and database applications..
  • design cost-effective models for implementation of services that are consistent with applicable federal, state and local mandates.
  • establish and maintain effective working relationships.
  • advise and act in a resource capacity to all stakeholders on instruction and operational functions
  • communicate effectively, both orally and in writing.
  • handle and meet multiple deadlines in a fast paced and demanding work environment.
  • review and analyze school and District wide data.
  • work independently in a fluid environment and as part of a team to accomplish goals.

How to apply

Qualified candidates must have:

  • Master’s degree from an accredited college or university.
  • Five years of full-time, paid, professional experience in special education at least three of which have been in an urban setting and have included certificated special education experience and administrative or supervisory capacity with responsibility for various mandated services to schools, students, and families and operational initiatives.


  • Valid Commonwealth of Pennsylvania supervisory certificate in Special Education


Interested applicants should email a current resume and cover letter detailing the extent to which they meet the above criteria, along with a copy of the appropriate certificate to:

Office of Talent

Email: employment-oss@philasd.org

Documents must be received by close of business Thursday, November 27, 2014.

Selection Process

Selected candidates will participate in an interview process. Please note that not all qualified candidates may be selected for an interview. The selected candidate must have no anecdotal record on file and have not been subject to any disciplinary action within the past eighteen (18) months, and have an excellent record of attendance and punctuality during the last three (3) years (defined as no more than eighteen (18) occasions of lateness or absence for personal illness in the last three years (3) years with the exception of one extended long-term absence).

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Filed under: Executive Level by Margie DuBrow

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