Program Manager: The Nelson Foundation

Posted January 21st, 2015 at 9:15 am.

Description: The Program Manager works side by side with the President in all aspects of the Foundation’s work to expand opportunities for children and youth, including, but not limited to: 1) strategic thinking and grantmaking activities, and 2) Foundation office and business operations. The Program Manager will partner with the President to ensure responsive and transparent grantmaking, learning and evaluation of grant programs, and efficient Foundation operations.

Strategic thinking and grantmaking activities include but may not be limited to:

  • Receiving and reviewing Letters of Intent and full proposals; preparing notes and presentation summaries for the President and Board
  • Coordinating and participating in site visits with current and prospective grantees
  • Staying informed about and follow up as necessary on current grant/grantee-related issues and legal requirements
  • Coordinating approvals and declinations of grants, including all notifications, grant agreements and payments at the direction of the President
  • Tracking grantees’ progress and reviewing grant reports
  • Ensuring that paper and electronic grant files are complete, accurate and current
  • Maintaining and reporting on statistical information regarding grantmaking activity
  • Participating in all Board meetings of the Foundation
  • Developing content for the website
  • Conducting research on potential and existing initiatives and programs
  • Coordinating events such as bi-annual Nelson Scholars Dinner, bi-monthly meetings of capacity building grantee cohorts and occasional convenings of nonprofits
  • Completing special projects as requested

Foundation Office and Business Operations activities include but may not be limited to:

  • Providing general office support including records management, office supplies, software/hardware, and scheduling of Board and other meetings
  • Communicating with nonprofit organizations, Nelson Scholars, Directors and vendors by phone, email and mail
  • Preparing, compiling and distributing Board meeting materials at the direction of the President
  • Recording Board meeting minutes
  • Performing accounts payable duties (entering invoices, employee reimbursements and grant payables into accounting system, verifying taxes paid and making quarterly tax payments, processing check payments)
  • Providing payroll support (transmitting information to payroll company and journalizing payroll into accounting system, making retirement contributions, verifying taxes were paid and preparing year-end 1099s)
  • Interfacing with financial professionals (accountant, payroll service, tax preparer and investment adviser) to provide information to complete necessary financial and reporting tasks

About The Grace S. and W. Linton Nelson Foundation: Founded in 1984, the Nelson Foundation is a private independent Foundation with a mission to expand opportunities for children and youth to become responsible, productive and engaged members of their communities. The Foundation partners with nonprofits that are providing services in Philadelphia, Chester, Delaware and Montgomery Counties to improve the academic, character and leadership development of children and youth. With assets of over $21 million, the Foundation has made total grants of $25 million since grantmaking began. The values that guide grantmaking as well as day-to-day life at the Foundation are opportunity, personal responsibility, integrity, adaptability and stewardship. These values make the Foundation a fun, flexible and sometimes demanding environment where our very small, streamlined staff exhibits nimbleness, humbleness and the willingness and ability to stretch outside their comfort zone. Currently, the Foundation has a core grant program in which approximately 50 grants are made each year, a scholarship program that is being phased out and a new capacity building program that is being piloted in 2015.

Desired Skills and Characteristics: Passion and vision in regard to expanding opportunities for children and youth; outstanding verbal and written communication skills; strong interpersonal skills; planning, analytical and evaluation abilities; facility with computers, Microsoft Office; grant making and/or grant seeking experience; ability to handle multiple tasks simultaneously; self-starter and self-reliant, but able to consult effectively with others; flexible; humble; comfortable working with people from all backgrounds; team player; sense of humor; accessible; keen desire for excellence and accuracy; strong time management skills; willingness to pitch-in and take on new tasks.

Minimum Experience: Bachelor’s degree with at least three years’ experience required in community, nonprofit or volunteer agencies, social services, grantmaking, development, or other relevant work experience.

Compensation: This position is part-time and compensation will be commensurate with experience and will include a benefits package.

To Apply: Please send a resume and cover letter to Alexandra Aldridge, President at by February 20, 2015.

The Nelson Foundation is an equal opportunity employer.

Filed under: Management Level by Margie DuBrow

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