Special Projects Officer: Health Promotion Services

Posted November 23rd, 2015 at 9:31 am.

Health Promotion Council (HPC), an affiliate of Public Health Management Corporation (PHMC), is hiring a Special Projects Officer! This position will be housed within HPC, and will work with HPC and PHMC’s other Health Promotion Services (HPS) programs. The Special Projects Officer will be responsible for (1) oversight of community health programs and (2) the daily management of all aspects of grants management and fundraising projects.

The Special Projects Officer will provide broad strategic oversight and leadership for multiple community health programs, and will work with the Senior Director, Strategic Development, to coordinate HPC and HPS grants management activities and fundraising activities (i.e, proposal submissions, donor contributions and community engagement program functions). The Special Projects Officer, along with the Senior Director, Strategic Development, serves as HPS’ liaison with other PHMC affiliates and programs in collaborative and integrative program development in response to funding announcements. This position supports the growth and expansion of Health Promotion Services programs through grant writing and partnership among PHMC, Health Promotion Council, and other affiliates and externals partners.

The Special Projects Officer is a visionary leader in program design, and possesses strategic and systems thinking capabilities; and has a solid work history in program implementation and oversight. This position requires strong interpersonal, administrative, written and oral communication, analytical, and fiscal management skills. In addition, this position requires extensive interpersonal contact with staff across the PHMC enterprise and external partners from multiple sectors, and strong leadership and management experience.

Essential Duties and Responsibilities

Program and Funds Development

  • Lead and coordinate grant writing and submissions across Health Promotion Services to sustain and grow initiatives.
  • Monitor and track upcoming call for proposals, funding opportunity announcements, requests for proposals, and proactively inform the Senior Director, Strategic Development and Managing Director, Health Promotion Service of upcoming grant and contract opportunities.
  • Build and steward relationships with funders through participation in funder meetings, and consistent and timely communication.
  • Keep track of revenue sources from donations, consultation services continuation applications, new grants, subcontract partnerships; generate quarterly reports and dashboards.
  • Monitor and keep track of reporting requirements for all funded projects, and work with relevant program staff to ensure program and fiscal reports are submitted on or ahead of schedule.

Program Implementation and Support

  • Oversee the implementation of multiple contractual and grant funded projects and subcontracts to ensure overall goals and objectives are met.
  • Lead and manage special projects as assigned, including development of work plans and oversight of programmatic deliverables to ensure project deliverables/obligations are met.
  • Assist as needed in program implementation, including: developing assessments, baselines, budgets, monitoring and evaluation systems, field visits to verify data, and reporting.
  • Supervise multiple staff on assigned and special projects, including mid- and upper-level management staff.
  • Monitor preparation of documents for timely Institutional Review Board submission.
  • Other duties as assigned.


  • Assist the Senior Director, Strategic Development and Senior Director, Operations with strategic planning and developing new operational systems to support grants management and staff professional development in proposal writing and grant submissions.
  • Participate in PHMC’s program development discussions to expand collaboration across Health Promotion Services, PHMC, and affiliates.
  • Participate in local or regional coalitions and/or partner meetings to build and sustain relationships with funders and partners.
  • Identify and communicate opportunities for new partnerships and organizational growth.
  • Hold regularly scheduled grant and program development management meetings with program and administrative staff.
  • Support HPC’s Board Development Committee by participating in quarterly meetings and leading planning, implementation and follow-up of fundraising and other special events.
  • Contribute to/provides feedback for performance reviews for staff reporting to this position on special projects.
  • Communicate formally on a bi-weekly basis with supervisor and any staff reporting to this position.


  • Knowledgeable in community health and health disparities, programs theories, principles and practices and demonstrated ability to apply.
  • Excellent ability to establish and assess priorities, work independently, meet competing deadlines and solve problems with minimal supervision.
  • Strong experience in budget preparation and fiscal oversight.
  • Strong interpersonal skills, including demonstrated ability in leading teams and stewarding relationships with individuals across a variety of organizations and disciplines.
  • Strong project and time management skills.
  • Excellent technical writing skills in developing proposals, federal applications and reports.
  • Working knowledge in proposal and application submission processes and technology.
  • Knowledgeable in qualitative and quantitative evaluation methodologies, data collection and reporting.


  • Minimum three years’ experience in program management and successful grant writing for community health or related field.
  • Must have or acquire NIH IRB certification within 30 days.


  • Master’s Degree in business, science and/or community health, education, or equivalent preferred. Bachelor’s degree required.


Base office 1500 Market Street; local and out of state travel required; after hours and weekend work required.

Interested candidates may submit their resume and cover letter to HPC-Jobs@phmc.org!

Filed under: Management Level by Margie DuBrow

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