Chief of Staff: Philadelphia Mural Arts Program

Posted February 16th, 2016 at 9:34 am.

The City of Philadelphia Mural Arts Program is a public private partnership dedicated to the belief that art ignites change. We create art with others to transform places, individuals, communities and institutions. Through this work, we establish new standards of excellence in the practice of public and contemporary art. Our process empowers artists to be change agents, stimulates dialogue about critical issues, and builds bridges of connection and understanding. Our work is created in service of a larger movement that values equity, fairness and progress across all of society. We listen with empathetic ears to understand the aspirations of our partners and participants. And through beautiful collaborative art, we provide people with the inspiration and tools to seize their own future.

Annually, Mural Arts engages more than 25,000 people. This includes more than 2,000 who enroll in ongoing art and muralism workshops offered through our Art Education, Restorative Justice, and Porch Light programs; more than 8,000 who co-create our stunning works of public art; and more than 15,000 who tour our multi-neighborhood collection. Annually, we produce between 80 and 100 temporary and permanent pieces, which together tell an incredible story of Philadelphia’s beauty and resilience.

Mural Arts is seeking a Chief of Staff who will provide strategic support to the Executive Director and the organization through assisting, developing and maintaining relationships with government officials, local and national artists, and socially, politically, and financially high-impact stakeholders; coordinating and occasionally representing the Executive Director and/or Chief Operating Officer at internal and external meetings and presentations; providing project support for all departments when the Executive Director’s involvement is required; administrative support through writing and copy-editing on behalf of the Executive, and serving as a liaison between Director and staff.

Roles & Responsibilities:

  • Assist the Director in cultivating existing relationships and building new ones to maximize the visibility, impact, and financial resources of Mural Arts.
  • Develop and maintain relationships with deputies and assistants of City officials (Mayor, MDO, City Council, Office of Arts & Culture, City Representative, Commissioners, etc.); foundation directors, staff, and assistants; and other key stakeholders.
  • Give mural tours to high-impact funders and other VIPS as requested.
  • Monitor requests for all speaking engagements, including requests made through the Communications, Development, and Tours departments. Determine and schedule which speaking engagements should be given by the Director. Other requests should be triaged to other departments based on their scope. Negotiate fee with contact and create contract to be signed by both parties.
  • Make and/or follow up with all arrangements for travel, equipment, and any materials necessary. Research best fares and/or work with client’s travel professional. In coordination with Executive Assistant, mail hand-out materials to host hotel prior to travel.
  • Represent Director at occasional meetings and interviews when neither she nor Chief Operating Officer is available to attend, and the engagement requires high-level attention. Represent Mural Arts professionally, take comprehensive notes, share with Director, and ensure that follow-up is done in a timely manner. Work with appropriate staff member to fill in if the engagement does not warrant the attention of top-level management.
  • Accompany the Director as necessary and handle all merchandise sales and information distribution. Ensure that representative from Development department is invited when there is high probability of individual or planned giving.
  • Keep a record of all speaking engagements and compile an end-of-year report.
  • Manage small- and medium-size projects when project management staff is at capacity (generally last-minute opportunities and projects with high-profile artists).
  • Assist Project Management Office in researching costs for mural projects, ensuring that budgets are built and conveyed to potential partners, particularly during the planning stages and not yet assigned to a dedicated project manager.
  • Edit text and proofread documents on behalf of Director for other departments (typically Communications and Development departments).
  • Assist Director in the management of Mural Arts’ day-to-day tasks. Interface with department directors and their staff to ensure the proper flow of information and that tasks are completed thoroughly and on time.
  • Drive higher level tasks as requested by Director or as needed to ensure that they reach completion.
  • In coordination with Executive Assistant, review Director’s calendar and confirm upcoming meetings. Ensure Director is fully prepared with salient information and materials.
  • In coordination with Executive Assistant, respond to select communications on behalf of the Director (via phone, email, mail) as necessary.


  • A BA or BS in related field, or equivalent experience and knowledge
  • Minimum of three years of experience as an executive assistant
  • General knowledge of the arts and culture field and the local players
  • Familiarity with local government and the philanthropic community is a plus
  • Advanced leadership skills
  • Ability to delegate tasks and follow up to ensure they have been accomplished
  • Ability to engage effectively with members of various audiences or stakeholder groups
  • Excellent communication skills (oral, written, and listening) and collaboration/team skills
  • Ability to work in fast-paced environment and manage multiple tasks
  • Ability to attend evening and weekend events when required

Additional Qualifications:

  • Valid driver’s license and clean driving record
  • Must be a Philadelphia resident or be able to establish bona fide residence in the City within six months of appointment
  • Competitive compensation and excellent benefits package, including health and dental benefits.

How to apply

Please provide cover letter with resume, salary requirements and references by Friday, March 11th to Please include “Chief of Staff” in your subject line.

For further information on the City of Philadelphia Mural Arts Program, please visit

Filed under: Executive Level by Margie DuBrow

Comments are closed.