Conference Center and Events Manager: International House Philadelphia

Posted June 22nd, 2016 at 4:33 pm.

Job Description

International House Philadelphia (IHP) is seeking applications for the position of Conference Center and Events Manager. The Conference Center and Events Manager will report to the Director of Programs and Events, and will be responsible for managing all aspects of internal and external programs and events at IHP from inception to completion, and maintaining the organization’s comprehensive event calendar.

Job Duties:

• Logistics management and coordination for all International House Philadelphia programs and events
• Primary point of contact for scheduling and managing all IHP House events, including residential, development, alumni, arts, and language program
• Responsible for overall business operations of events in IHP’s Conference Center and Theater, including inquiry response, lead generation, sales, contracting, invoicing, and payment tracking
• Management of comprehensive event calendar for the organization in Altru
• Assist planning and production of all LEAD residential programs, working with Leadership and Community Center Manager and Resident Advisors
• Assist with production management of the annual Global Gala fundraising event, in conjunction with the Development staff and Director of Programs and Events
• Primary liaison for all event clients
• Manage event staff and vendors leading up to and on day of event
• Provide detailed event reports leading up to events and following completion
• Coordinate and schedule setup and breakdown of event space furniture and A/V equipment with facilities staff, security, front desk, and Production Manager
• Responsible for overseeing upkeep and purchasing of Conference Center facilities and equipment
• In conjunction with the Production Manager, establish list of trusted, high quality vendors
• Assist with the development of budgets and provide cost analysis
• Other duties as assigned

Skills and Qualifications:

• Superior customer service and communication skills
• Excellent time management skills
• Works well under pressure
• Able to establish productive relationships with people at all levels from a wide diversity of backgrounds and cultures
• Possesses a positive and adaptable approach to problem solving
• Ability to work independently and as part of a team
• Solid understanding of budgeting and financial management
• Must be able to work extended hours, weekends and holidays as needed
• Bachelor’s degree and experience in a related field
• Working knowledge of Windows programs, including Microsoft Office
• Knowledge of Altru software program (Blackbaud) a plus

To Apply

IHP offers a competitive salary, an excellent benefits package, including a generous retirement plan.  Interested candidates should submit a resume and cover letter with salary requirements to Human Resources Coordinator Anna Wang – annaw@ihphilly.org.

Education Level: Bachelor Degree, 2 years of related work experience
Filed under: Management Level by Margie DuBrow

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