Executive Director: HIAS Pennsylvania

Posted July 5th, 2016 at 9:26 am.

Executive Summary

HIAS Pennsylvania is seeking an accomplished, strategic, forward-thinking leader to join the organization as its next Executive Director. The Executive Director is responsible for overseeing the administration, programs, strategic planning and fiscal management of the agency, including the development of and adherence to realistic budgets. Other key duties include fundraising, marketing and community outreach. The Executive Director serves as an ambassador of the organization and effectively represents the agency to regulatory bodies, other agencies, community and civic organizations, donors, funders and supporters, and the general public. This position reports directly to the Board of Directors and is directly supported by a management team of five staff members. The Executive Director will have the opportunity to impact the lives of thousands of immigrants and refugees and their families by leading a talented team that is mission-focused, results-oriented and passionate. More about the organization can be found at www.hiaspa.org.

Background on the Agency

Based on the tradition of “welcoming the stranger,” HIAS (Hebrew Immigrant Aid Society) Pennsylvania (HIAS PA) provides legal, resettlement, citizenship and supportive services to immigrants and refugees from all backgrounds in order to assure their fair treatment and full integration into American society. HIAS PA advocates for just and inclusive public policies and practices.

HIAS Pennsylvania provides the following programs:

  • Representation and legal counseling before immigration agencies and the courts including special initiatives for survivors of interpersonal violence, unaccompanied and vulnerable immigrant youth, and survivors of torture.
  • Resettlement and other support services to assist refugees, immigrants and those granted asylum.
  • Citizenship services.

HIAS Pennsylvania has an annual budget of approximately 2.5 million dollars. The 27.7 full-time staff members include 5 accredited representatives (immigration specialists), 12 attorneys, 7 refugee social service providers, and an education coordinator.

Job Duties

Strategic Planning and Implementation:

  • Develops short- and long-term plans and goals consistent with the agency’s mission of promoting immigrant and refugee integration, and oversees their implementation;
  • Assesses the agency’s needs and objectives and sets appropriate priorities to fulfill those needs;
  • Anticipates and prepares for future needs and requirements, and develops appropriate contingency plans;
  • Identifies new opportunities consistent with the agency’s mission and oversees the planning, development, implementation and evaluation of special projects.


  • Develops and implements systems to manage and monitor programs and program effectiveness;
  • Ensures that all reporting and compliance requirements of all funders are met;
  • Regularly and systematically reviews agency operations to evaluate progress toward established goals, evaluates strategies employed to meet those goals and implements remedial measures when necessary;
  • Ensures effective and efficient day-to-day implementation of programs and delivery of services by the agency, allocating and prioritizing programs, work and resources;
  • Identifies problems and acts quickly to analyze them, using sound judgment and analytical thinking to resolve problems appropriately;
  • Delegates work as appropriate.

Team Leadership and Development

  • Energizes and inspires staff members and Board members to support the ability of the organization to address barriers faced by immigrants, refugees and their family members that impede their success and integration into the U.S.;
  • Recruits, leads, coaches, develops and retains high-performance management staff members.;
  • Establishes high standards of conduct and job performance for all staff members;
  • Promotes cooperation and teamwork among staff members and maintains open communication channels;
  • Assesses overall staffing needs and requirements, makes adjustments as necessary to meet the agency’s goals and objectives, and anticipates and plans for future staffing needs;
  • Regularly and systematically conducts subordinate performance reviews and provides guidance to improve performance;
  • Provides opportunities for staff development, including cross-training and access to appropriate training programs, consistent with budgetary restraints;
  • Ensures compliance with applicable employment laws and regulations.

Budgeting and Financial Management

  • Formulates and adheres to budget, and monitors the monthly income and expenses of the agency;
  • Utilizes sound financial practices to manage and contain costs in all aspects of the agency’s operations, including programs, facilities, equipment, materials and products, human resources, and provision of services;
  • Ensures the transparency, accuracy, integrity and timeliness of all financial accounting and reporting;
  • Ensures compliance with funder expectations, and with contract and grant requirements.

Fundraising and Development of Funding Sources

  • Oversees the overall marketing and PR functions of the agency to increase its visibility and presence in the community;
  • Expands funding sources and opportunities, actively researching, identifying and developing new funding sources and opportunities;
  • Builds strong relationships with funding sources, including foundations and individual donors, and continues to develop new funding streams;
  • Oversees and participates in grant writing for both foundation and government sources and in fundraising activities as appropriate.

Compliance and Risk Management

  • Ensures compliance with all applicable laws and regulations;
  • Identifies risks to the agency, its staff, clients and volunteers, and takes all necessary precautions to reduce any identified risks, including the maintenance of adequate insurance coverage.

Community Relations and Advocacy

  • Identifies opportunities for systems change and effectively understands the political landscape.
  • Establishes good working relationships and communicates effectively with HIAS national, the Jewish community, interfaith organizations, community groups, funders, politicians, business, labor, academic institutions and other organizations, to help achieve the goals of the agency;
  • Identifies issues and collaborates with other organizations and individuals to effectively impact legislation, and policies affecting the agency and the people it serves, within the parameters permitted as a 501(c)(3) nonprofit;
  • Represents the agency at community events to enhance the agency’s profile and visibility in the community;
  • Effectively acts as the voice of the agency and the immigrant and refugee community, speaking and writing publicly, and in the media, about issues of concern to the agency and the people it serves.

Board Relations

  • Recruits, develops, energizes and maintains a strong Board of Directors;
  • Works effectively with the Board to develop short- and long-range strategic plans and goals, and to solve problems as they arise;
  • Ensures regular communication with the Board, providing timely information to the Board regarding internal and external issues that affect the agency.


HIAS PA seeks an inspirational leader who is passionate about HIAS PA’s mission, understands the organization’s roots in and relationship to the Jewish community, and has a demonstrated ability to work with diverse collaborators and stakeholders.  While no one person will embody all of the qualities enumerated below, the ideal candidate will possess many of these professional and personal characteristics:

  • A graduate or professional degree in law, social work, international relations or a combination of relevant fields;
  • 7 years of progressive management experience, including two years in a senior management position in an organization of comparable size;
  • Significant knowledge of and experience in the provision of direct legal or social services, immigration and/or related legal and policy issues;
  • Demonstrated commitment to advancing the rights and needs of the immigrant and refugee community;
  • Experience and proven effectiveness in grant writing;
  • Strong strategic-thinking and analytical ability;
  • Highly developed organizational skills, and ability to manage multiple priorities and adapt quickly to changing situations;
  • Demonstrated personnel management skills and experience, including the ability to build consensus among differing opinions, as well as to support, mentor and maintain mutual respect and a positive, open relationship with staff;
  • Stellar oral and written communication skills;
  • Effective collaborative and shared-leadership skills;
  • Ability to work with and positively engage diverse staff and stakeholders;
  • Foreign language skills a plus.

How to apply:  A cover letter and resume should be sent to Michelle Zarate at mzarate@hiaspa.org by July 28, 2016. The anticipated start date is October 15, 2016.  HIAS PA reserves the right to conduct interviews and make an offer prior to the application deadline. HIAS PA is an equal opportunity employer and does not discriminate based on race, religion, gender, national origin, sexual orientation, marital status, age or disability. NO PHONE INQUIRIES WILL BE ACCEPTED.

Filed under: Executive Level by Margie DuBrow

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