Executive Director: Pennsylvania Prison Society

Posted July 19th, 2016 at 9:48 am.

The executive director is the leader of the Pennsylvania Prison Society with responsibility for general management of the agency as well as for the shared development and implementation of its strategic plan and implementation of the organization’s mission. This position’s focus is to lead and build a fiscally strong structure able to support and grow the agency’s mission. S/he also serves as Corporate Secretary of the Board of Directors.

Major job functions include:

Agency Leadership/Direction Setting – Oversees all aspects of agency operations and facilitates the active involvement of members of the Board of Directors

  • Collaborates with Board of Directors to create strategic direction for the agency
  • Directs staff implementation of strategic plan
  • Establishes and maintains internal management structures
  • Evaluates performance of agency divisions
  • Researches prisoners’ needs through visitations and presence in inmate organizations
  • Communicates needs and directions of the agency to the board, staff and other essential groups

Fiscal Management – Insures prudent use of agency resources and effective control of assets in order to preserve and grow the agency’s finances.

  • Develops annual operating budget for Board consideration and exercises controls to stay within the approved spending plan
  • Provides monthly financial reports for Board Treasurer and Finance Committee
  • Oversees annual audits of agency spending and, when required, various program finances
  • Manages payments of taxes and other liabilities and collects agency receivables
  • Maintains banking relationships

Fundraising – Oversees efforts to solicit support from public and private sources

  • Establishes agency’s overall fundraising goals and leads all fundraising and endowment programs Develops fundraising activities in coordination with Board Development Committee
  • Participates in solicitations to individuals, corporations and foundations
  • Fosters positive relationships with individual and foundation donors
  • Participates in special events, programs and targeted fundraising appeals
  • Boosts agency visibility through external networking

Staff Management – Builds and motivates staff needed to pursue mission of the agency

  • Administers employment policies as directed in the Employee Manual
  • Conducts annual performance reviews
  • Provides on-going professional development opportunities
  • Maintains organized system for academic interns and other office volunteers

Advocacy – Leads agency’s efforts to promote just, humane and restorative corrections system

  • Coordinates statewide network of Official Visitors and supports their advocacy at the highest levels
  • Certifies new Official Visitors; decertifies errant volunteers, and guards against infringements on Official Visitors Act
  • Establishes new OV chapters and assists in the development of existing ones
  • Meets regularly with state’s top criminal justice officials to address systemic issues
  • Communicates internally and externally about emerging issues
  • Serves as “voice” of the Society on key issues for the media, legislative committees and other organizations

Programming – Advances agency’s mission through provision of service programs aimed at meeting needs of prisoners, former prisoners and their families

  • Oversees variety of programs in the community and in the prisons
  • Evaluates performance of service delivery
  • Insures efficient operation of service programs
  • Identifies opportunities for development of new programs

Public Relations – Promotes the Society’s image as a vibrant and productive force for a just and humane corrections system

  • Fosters relationship with news media as knowledgeable and trustworthy voice on prison matters
  • Represents agency on city and state government commissions and study groups
  • Advances agency’s positions on key issues through in-house publications, op-ed columns and radio and television talk shows
  • Participates as moderator, panelist or guest speaker at criminal justice conferences
  • Networks in the community through participation in events of varied organizations, including religious groups, service clubs and others

Board Support – Serves as a non-voting officer of the Board of Directors and member of the Executive Committee and all working committees

  • Maintains custody of corporate seal, books and records
  • Ensures recording of minutes of all Board meetings
  • Collaborates with President to develop Board meeting agendas
  • Communicates to the Board on important matters involving the agency
  • Creates opportunities for educating Board members on vital issues affecting the agency’s operations and mission
  • Provides staffing and other logistical support for working committees of the Board
  • Assists in recruiting and orientation of new Board members
Filed under: Executive Level by Margie DuBrow

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