Senior Director of Development Services: The Barnes Foundation

Posted December 22nd, 2016 at 10:27 am.

Description: The Barnes Foundation is seeking a Senior Director of Development Services. The Senior Director of Development Services (the Senior Director) collaborates with the Deputy Director for Advancement and peer development leadership staff in the overall planning, integration, and oversight of the administration of development information and related systems and of institutional donor and constituent-related communications and stewardship programs. S/he is an advancement resource for all Foundation business units, and serves as a fund-raising advocate for the organization with both its internal and external constituents.

Established as an educational institution the Barnes Foundation carries out its mission by promoting appreciation of the arts and horticultural science, through the preservation, presentation, and interpretation of the collections of Albert C. and Laura L. Barnes.

Celebrated for its exceptional breadth, depth, and quality, the Barnes Foundation’s art collection includes works by some of the greatest European and American masters of impressionism, post-impressionist, and early modern art, as well as African sculpture, Pennsylvania German decorative arts, Native American textiles, metalwork, and more. The 12-acre Arboretum contains over 3,000 species of woody plants and trees.

The Foundation engages diverse audiences through its exceptional collections and related high-quality programs that reflect a broad range of periods and cultures and build on the founders’ innovative educational vision of transforming lives through the arts and horticulture.


Advancement Committee and Special Project Support

  • Manages campaign, donor, and trustee annual giving solicitation, billing, and acknowledgment processes.

Prospect Development and Information Management

  • Supports fundraising for all business units, Board of Trustees and Advancement Committee; identifies and researches individual, corporate, and foundation prospects, both proactively and in response to trustee or staff requests; supervises and trains development staff to support best practices prospect research and to comply with internal prospect management systems.
  • Oversees the prospect management system and related documentation, updating accordingly.
  • Ensures call reports, cultivation, and solicitation activities are recorded properly in the database in accordance with policy and the Moves Management system for efficient portfolio management and reporting.
  • Creates and administers a centralized process for prospect and interested-party name capture, interest coding, and retrieval for future use; oversees regular prospect review tracking, meetings, and follow up reports.
  • Designs and implements effective prospect briefing and tracking materials for prospect review sessions and for use by executive staff, trustees, and other fundraisers.
  • Provides current information about prospects and donors at briefings and to staff/volunteers
  • Maintains the prospect research library.

Donor and Constituent Relations, Communications, and Publications 

  • Monitors and assists with the fulfillment of reporting obligations to funders for individual and institutional donations.
  • Creates and monitors templates and protocols for effective and consistent acknowledgement, solicitation, and billing/pledge agreement communications, with special attention to communications between the Executive Director, the Deputy Director for Advancement, and Trustees with top prospects.
  • Creates, designs, and executes constituent, stakeholder and donor publications and communications such as, but not limited to, the annual report and endowment reports.
  • Supports institution-wide development of guest lists and invitation mailings for special events.
  • Develops methodologies and systems of internal communication that increase efficiency, frequency, and transparency of organizational knowledge sharing so that data and collateral acquisition, creation, refinement, storage, transfer, and sharing supports and maximizes fund-raising efforts; oversees this system and motivates/trains people to participate within the Advancement department and pan-institutionally.

Development Administration and Information Management

  • Directs and monitors donation management and compliance through design, implementation, and maintenance of development information systems (e.g., RE) and develops new computer processes to meet the needs of the department and the Foundation.
  • Serves as liaison to Finance Department for processing gifts of securities, regular reconciliation of RE/general ledger reports; and establishing inter-departmental operating budget controls.
  • Serves as liaison to Finance Department for projections and reconciliations of special project budgets, including those funded by the current and future campaigns and other sources.
  • Supervises the processing and acknowledgment of gifts, pledges, pledge payments, matching claims, memorial gifts, in honor gifts, and other contributions to the Foundation which may often be of significant dollar value.
  • Generates monthly lists of all pledges due for payment; coordinates process with Offices of the Executive Director, the EVP CFO & COO, and the Deputy Director for Advancement.
  • Directs and monitors database management and maintenance for efficiency and accuracy of donation and constituent processing.
  • Monitors the integrity of the information contained in the database and determines how to translate data into usable, actionable information for the formation and execution of fund-raising strategies and measures of success based on the needs of the Barnes Foundation.
  • Ensures compliance with constituent management policies and procedures.
  • Maximizes coordination between RE and other systems, including ticketing systems and e-communications software to advance fundraising outcomes and tracking/analysis of constituent participation.
  • Trains development and other Foundation staff in proper use of RE, SharePoint, and other development systems or open-shelf product use for fund-raising purposes as appropriate.
  • Performs other duties as requested.

Skills and Knowledge:

  • 4-year degree
  • 5–8 years’ experience in not for profit management, fund development, donor relations and stewardship, or fund-raising administration roles with at least 2 years immersed in developing and tracking relationships with high level donors
  • Capital campaign experience strongly preferred
  • Demonstrated financial and project management experience
  • Demonstrated sound judgment and integrity with ability to organize fund-raising activities effectively, prioritize prospects, and contribute to high-level gift discussion
  • Demonstrated proficiency in Blackbaud’s Raiser’s Edge 7 (“RE”) at an advanced level
  • Familiarity with SalesForce and other CRM systems
  • Advanced knowledge of and expertise in database administration
  • Advanced skills in Microsoft Office, Excel, and Power Point
  • Leadership, including the interpersonal and professional skills necessary to manage staff and work effectively with all Foundation constituents
  • Excellent organizational skills
  • Excellent verbal and written communication skills
  • Demonstrated ability to manage multiple tasks and to prioritize
  • Strong analytical and reasoning skills

Competitive Benefits Include: Group health, dental and vision insurance; flexible spending accounts; short and long term disability and group life insurance; 403(b) with matching contributions; Employee Assistance Program; voluntary benefits; as well as paid vacation, personal time, sick time and holidays.

To Apply

Please apply online:

Please include your cover letter, a list of three professional references and a resume with your application. Applications that fail to fulfill this requirement will not be accepted.

The Barnes Foundation is an Equal Opportunity Employer and a Drug Free Workplace. Employees have rights under other laws including, but not limited to, the Family and Medical Leave Act and the Employee Polygraph Protection Act.

We participate in E-Verify.

Filed under: Executive Level by Margie DuBrow

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