Manager, Development Research and Prospect Management: The Philadelphia Orchestra Association

Posted May 31st, 2017 at 10:25 am.

The Manager is responsible for the coordination and tracking of major gift cultivation and solicitation activity.  This position will track and report on major gifts activity, providing support for major gifts officers to deliver a highly effective, coordinated and timely major gifts program and will take part in developing strategies for prospective donors and regular analysis of the donor pool.

Essential Functions:

Manage coordination and tracking of all Major Gifts activity for the POA to ensure highly effective organization of prospect activity and timely interactions and follow up with prospects across POA including activity by the President and CEO, the Chairman of the Board, POA Administrative and Volunteer Leadership, and Development Officers.
Using Moves Management best practices process, direct Pipeline meetings and reporting for effective coordination of cultivation and solicitation action steps for major gift prospects.
Provide regular reports on major gifts activity to gift officers and senior management. These include weekly activity reports, analytic reports and special requests.
Working closely with the Campaign Director, the Manager will coordinate logistics, prepare materials, and report on action steps for Development Committee meetings.
Develop, implement, and oversee a comprehensive prospect management system and annual timeline, working closely with Development Services and IT, to ensure strategic and consistent contact with donors.
Recommend guidelines and oversee contact reports from within the Development Department, POA Administrators and major gifts volunteer solicitors.
Provide staffing support for cultivation events.

Prepare briefings for Development cultivation events for the President/CEO, the Music Director, Board Chair, the members of the Development Committee of the Board, POA Administration and Development Officers.

Working with the Senior Director of Individual Giving, make assignments for donor contact at concerts and for donor events for President and CEO, Management Team and Development Officers. Provide background information on prospects.
Participate in concert activities and donor events.
Develop in-depth research on prospective donors including individuals, corporations and foundations.


College degree with three to four years of office experience required, including experience in a development setting; or equivalent combination of education and experience. Prospect research experience required. Knowledge of fundraising and orchestral music a plus.  Writing samples will be required.


Excellent communication and writing skills.
Persuasive project manager across multiple constituents, including volunteer leadership.
Ability to work collaboratively across Development departments and entire POA.
Analytical and problem solving skills.
High degree of organization and attention to detail.
Ability to work independently, take initiative on new projects
Team player who can coordinate and share information with a variety of people.
Ability to manage a multitude of tasks and manage multiple projects.
Ability to work with highly confidential information.
Ability to represent the Philadelphia Orchestra to Board, patrons and donors.
Advanced skills in MS Office, with a strong proficiency in Excel, and development software.

Working Conditions:

Routine for office environment.  The employee will be required to attend meetings/events during evening and weekend hours.

To Apply

Please send resume and cover letter to

Filed under: Management Level by Margie DuBrow

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