Human Resources Manager: Health Federation of Philadelphia

Posted July 26th, 2017 at 9:46 am.

Reports to: Senior Director of Finance and Operations

FLSA: Exempt

Status: Full-time

Supervises: HR Generalist, Payroll Coordinator


The Manager of Human Resources is responsible for overseeing the development and implementation of human resource policies, programs and services including employment practices, legal compliance, and benefits administration, leaves of absence process, recruitment procedures and payroll.




o  Supervises HR Generalist and Payroll Coordinator and serves as support back-up as needed

o  Seeks out and makes available training opportunities for Administrative staff

o  Assists with Development and Implementation of Human Resources strategic plan

Compliance, regulatory issues and policy

o  Ensures compliance with all federal, state and local laws related to employee benefits, compensation, employment and training.

o  Develops, recommends and implements personnel policies and procedures; prepares and maintains handbook; designs and implements personnel forms

Benefits Administration

o  Oversees the administration for employee benefit programs including medical, dental, life, long term care, flexible spending accounts, pre-tax transportation (SEPTA), and Health Reimbursement Arrangement claims

o  Oversees the administration FMLA, Disability and Worker’s Comp claims

o  Stays up to date with benefits issues and options, proposes new benefits or changes when appropriate

o  With broker, performs benefits tasks including change reporting, monitoring invoices, and open enrollment procedure.

o  Works with broker and Senior Director of Finance and Operations to perform annual re-evaluation of benefits and design yearly benefits package

Performance, Employee Relations and Discipline

o  Develops, administers and monitors performance evaluation process and revise as necessary

o  Coaches managers in situations involving employee discipline, employee relations or other issues; participates in discipline or complaint-related meetings as needed

o  Informs Chief Executive Officer of situations in which legal assistance may be required and act as liaison to attorney when necessary

Hiring, termination and employee records 

o  Assists program staff with recruitment training as needed

o  Oversees placement of ads and job announcements for open positions

o  Meets with separating employees for termination interview

o  Establishes and oversees HR records including personnel files and record keeping related to new hires, employee reviews, changes in status, leaves of absence and separations, legal issues, mandated reporting

o  Maintains records, reports and logs under EEO regulations; file EEO-1 report annually.

o  Regularly audit HRIS (Paycom) for discrepancies

o  Design system enhancements related to HRIS and other technologies

Safety and Security

o  Participates in HFP Safety Committee and plan/arrange for training in Safety Procedures as needed


o  Oversees payroll procedures and acts as backup for reconciliation process

o  Conducts salary surveys and researches compensation as needed


o  Bachelor’s Degree

o  PHR/SPHR Certification or equivalent course work through Society for Human Resource Management or other specialized HR education


o  Minimum six years progressive experience in human resources management

o  Five years of experience managing HRIS

o  Expert knowledge of federal, state and local legislation regarding employment

o  2-3 years supervisory experience

o  Experienced with core information required for human resources management including general employment and management practices, compensation and benefits, employee relations, and employee health, safety and security

o  Ability to deal with HR problems calmly and knowledgably

o  Ability to initiate or recommend enhancement or improvements in HR policies, benefits or other opportunities to improve staff morale and retention

o  Excellent organizational skills

o  Excellent oral and written communication skills

o  Proficient use of Microsoft Office Suite, Adobe Acrobat, HRIS, internet and email software

o  Basic knowledge of functions of IT networks and systems

o  Able to handle multiple tasks and manage project timeline with a high degree of organizational skill

o  Ability to work with a variety of cultures and diverse audiences

Work Environment:

Standard office setting with extended periods at work station and periodic use of office equipment.

Position Type and Work Schedule:

Full time position, typical hours are Monday through Friday 8:30 am to 5:00 pm. Flex office schedule options available with supervisor approval.


Limited local travel

Physical Demands:

Ability to transport materials, routinely moves equipment or supplies weighing up to 30 lbs.


The Health Federation reserves the right to modify, interpret, or apply this job description in any way the Company desires. The above statements are intended to describe the general nature and level of work being performed by an employee assigned to this position. This job description in no way implies that these are the only duties, including essential duties, responsibilities and/or skills to be performed by the employee occupying this position. This job description is not an employment contract, implied, or otherwise. The employment relationship remains “at will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified disabled individuals.

The Health Federation of Philadelphia (HFP) is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation or preference, marital status or any classification protected by federal, state or local law.

How To Apply

Send resume and cover letter stating salary requirement.


Our employees are our most valuable resource, so we offer a competitive and comprehensive benefits package, which can include:

  • Medical with vision benefits
  • Dental insurance
  • Flexible spending accounts
  • Life, AD&D and long term care insurance
  • Short- and long-term disability insurance
  • 403(b) Retirement Plan, with a company contribution
  • Paid time off including vacation, sick, personal and holiday
  • Employee Assistance Program

Eligibility and participation is handled consistent with the plan documents and HFP policy.

Professional Level


Minimum Education Required

4-year degree

Filed under: Management Level by Margie DuBrow

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