Associate Director of Development, Penn Libraries: University of Pennsylvania

Posted August 31st, 2017 at 12:56 pm.

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Development and Alumni Relations organization at the University of Pennsylvania is one of the premier development organizations in the world.

Penn’s Development and Alumni Relations (DAR) team members benefit from an exceptional work environment where professional excellence and individual pride in achievement are grounded in a strong institutional commitment to integrity and collegiality as we strive for collective success. For talented and innovative individuals, a career at the University of Pennsylvania offers the chance to be part of an exceptionally exciting environment at the nation’s first university.

We seek talented individuals who will constitute a community that draws on the strength that comes with a substantive institutional commitment to diversity. Diversity is prized at Penn as a central component of our mission and helps create an educational and working environment that best supports the University’s commitment to excellence in teaching, research, and scholarship.

Penn’s commitment to achieving eminence through diversity is ultimately a commitment to creating a more vibrant university so that our employees will be both stimulated and empowered to shape a better world.


The Penn Libraries serves the world-class faculty and students of Penn’s 12 schools. The Libraries’ collections comprise more than 7 million volumes, over 100,000 journals, some 2 million digitized images, and extraordinary rare and unique materials that document the intellectual and cultural experience of ancient and modern civilizations. Through our collaborative relationships, we supplement Penn’s great local collections with physical access to the Center for Research Libraries (approximately 5 million items), the combined holdings of the Ivies (more than 70 million volumes), and exclusive electronic access to some 2 million public domain titles in the HathiTrust. Today, the Libraries plays an instrumental role in developing new technologies for information discovery and dissemination and are noted for groundbreaking work in digital library design.

To learn more about the Penn Libraries, visit

Reporting to the Director of Advancement for the Penn Libraries, the Associate Director of Development is an integral member of the Advancement Office, primarily responsible for management of several key areas of development activities including gifts-in-kind, gift planning, annual giving, corporate and foundation relations and major gift fundraising. The Associate Director manages a portfolio of major gifts prospects and donors nationally with emphasis on 2-3 metropolitan regions. Works closely with the Director, to implement priorities and devise fundraising strategies, programs and events. Designs and implements cultivation and stewardship events for individuals and groups. The Associate Director cultivates library donors and volunteers for annual, major and planned gifts and future leadership roles at the Libraries and at the University, which includes opportunities at the Orrery Society Council and the Board of Overseers for the Libraries. The Associate Director coordinates gifts-in-kind to the Penn Libraries and works closely with curators and bibliographers in the process. The Associate Director oversees the annual giving program for the Penn Libraries, while also liaise with the Office of Gift Planning and the Parents Program. Plays a key role in the Libraries’ corporate and foundation relationships work.

Specific Responsibilities:
The Associate Director will support the fundraising activities and efforts on behalf of the Penn Libraries by managing a major gifts prospect portfolio, with a focus on alumni, parents and friends:

  • Build and manage a portfolio of 50 plus donors and prospect, understanding the Libraries’ limited pool and that building a portfolio will require creativity, time and hard work. Focus portfolio on individuals with the capacity of making $50,000+ commitments.
  • Conduct at least 60 individual visits per year, focused on identifying, cultivating and soliciting donors primarily in the greater Philadelphia, mid-Atlantic and additional regions (subject to change).
  • Meet personalized annual fundraising goal, but also understand responsibilities for overall goals for the Penn Libraries.
  • Manage the process of identifying, qualifying, cultivating and soliciting individual donors.
  • Design and implement cultivation/stewardship special events in these regions when strategic.
  • Cultivate donors and volunteers for future leadership roles on the Orrery Society Council and the Libraries Board of Overseers.
  • Collaborate with fundraising and alumni relations colleagues to devise donor strategies.
  • Familiarize him/her-self with the Penn Libraries to effectively make the case for support.
  • Identify opportunities to engage volunteers and the Vice Provost & Director of Libraries in cultivation and solicitation efforts.
  • Work with centralized fundraising staff to identify potential donors for the Penn Libraries, design donor strategies, collaborate when appropriate and assist in ensuring that centralized staff can articulate the case for the Penn Libraries and understand priorities.
  • In coordination with the Senior Associate Director serve as the primary contact for the Orrery Society Council members in regions covered.
  • Work closely with members of the Orrery Society Council in regions to use their expertise and relationships to advance the Libraries’ priorities.
  • Support the Director in the management of Libraries Board members in regions, and devise strategy for their continued engagement with the Libraries and beyond as their terms come to an end.

Serve as the Libraries main contact on gifts-in-kind, often gifts of books, manuscripts or other printed materials.

  • Serve as the primary liaison to the Libraries for facilitating collection gifts, including overseeing the tracking of all gifts-in-kind.
  • Work closely with registrar for Kislak Center for Special Collections, Rare Books and Manuscripts on gifts of rare materials and collections.
  • Engage the Director of Collection Development and designated staff to coordinate GIKs of none-rare materials.
  • Work with the Director and Office of Gift Planning to ensure deeds of gifts for GIKs are current and reflective of our collection policies.
  • Work with senior team in Libraries to ensure curators and bibliographers are familiar with the internal policy and work flow for accepting GIKs, and that they have sufficient knowledge of legal obligations to aid the process.
  • Serve as Advancement’s liaison on development and maintenance of tracking software for GIKs.
  • Keep pipeline of GIKs.

The Associate Director will oversee the strategy and development of the Penn Libraries Fund program, with a view to expanding and developing our prospect and donor base.

  • Build on existing strategy and work with the Assistant Director of Communications to oversee production of annual appeal materials.
  • Oversee segmentation for e-mail, online, and hard copy appeals.
  • Develop existing stewardship program for Penn Libraries Fund Donors.
  • Work with Manager, Prospect and Administration Services to develop appropriate data sets and track success of appeals and resulting donations.

The Associate Director will be assigned special projects as they arise but will also be responsible for several ongoing efforts:

  • Serve as the liaison to the Penn Parents Program. Work with the Director of the Parents Program to identify programming opportunities for new parents, fundraising efforts, and other outreach to build a community of Penn Parents who understands and appreciates the Penn Libraries.
  • Work with Senior Associate Director, Manager, Prospect and Administrative Services and Director of Advancement to identify new prospect bases for further development.
  • Collaborate on, and implement events as needed with the Advancement Team throughout the year.


Bachelor’s degree required. 3-5 years minimum of successful experience in development, preferably in a library or higher education. Experience with direct solicitation of five and six figure gifts from individuals and/or grant entities.. Must have ability to manage multiple projects in a goal- and deadline-oriented environment, and to work independently and as a strong team player. Should be able to analyze and concisely articulate issues and to work with a diverse group of constituents. Strong strategic and conceptual abilities necessary to succeed within complex and goal-oriented environment. Ability to learn the needs and priorities of the Libraries and translate those into written proposals is required to successfully carry out this job. Excellent written and communication skills are required. Travel, evening/weekend work and valid driver’s license required.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Internet Applicant Rule

The University of Pennsylvania uses an online application process for all open positions. No individual will be considered an applicant until he/she has filled out an application through the system directly at

Apply Here


To Apply

Apply Here

Filed under: Management Level by Margie DuBrow

Comments are closed.