Bicycle Coalition Youth Cycling Program (BCYC) Coordinator: Bicycle Coalition of Greater Philadelphia

Posted May 9th, 2018 at 11:04 am.

BENEFITS: Health insurance, 401K option, vacation, sick & personal leave START DATE: June 18th, 2018


Through advocacy and education, the Bicycle Coalition of Greater Philadelphia (BCGP) leads the movement to make bicycling safe and fun for anyone who wants to ride in our region. We believe that people from all racial and economic backgrounds should have access to safe, healthy and affordable transportation options in the communities where they live, work, learn, and play.

The Bicycle Coalition of Greater Philadelphia (BCGP) is hiring a program coordinator to support the operations of Bicycle Coalition Youth Cycling (BCYC), a youth program that fosters healthy habits, independence, and leadership in Philadelphia youth through the sport of cycling. BCGP is in its fourth year of running BCYC, formerly known as Cadence Youth Cycling. BCYC runs road cycling teams at Title One high schools and community centers from March to June impacting approximately 100 students across 6-8 sites. Athletes who demonstrate leadership, responsibility and sportsmanship have the opportunity to join the BCYC All Star Leadership Team, which runs throughout the year providing students the opportunity to join our Race, Tour, Tri, Cyclocross teams and take advantage of a number of leadership and academic support tracks. The program coordinator will support any and all major operations, logistics, and implementation of BCYC Programming alongside the program manager which include but are not limited to: student recruitment, event planning, inventory management and maintenance, and volunteer coordination.


 BCYC Program Coordinator…

  • Reports to the BCYC Program Manager, Taylor Kuyk-White.
  • Works out of the Bicycle Coalition of Greater Philadelphia office as well as on site where programs operate (West, Northwest, and North Philly as well as event sites across the region).
  • Works outdoors and on weekends and evenings as needed, especially from March –


The duties and responsibilities of the coordinator will flex slightly based on the areas of competency brought by the chosen candidate. See more about this in desired qualifications.

  1. Student Recruitment and Retention
  • Work with site support staff to promote our programs at partner sites throughout the city, ensuring core teams are filled with teams of 10-15 students in the spring and summer, helping to hit our goal of 150 core participants by
  • Support coaches and program manager in nominating and implementing all star testing across sites, helping to hit our goal of 50 committed all stars by
  • Participate in core and All Star programs 2-3 times a week to mentor coaches and build relationships with athletes and staff
  • Maintain relationships with athletes, parents, and coaches to ensure good athlete participation across programs.
  1. Event Coordination
  • Coordinate details such as food, routes, timing logistics, and meeting locations for core and all star
  • Promote these events to athletes and parents through social media, flyers, phone calls,
  • Recruit full teams at each site before the start of spring
  • Manage travel logistics, race registration, meals, and budget for all star team races and events during the summer and
  • Work with coaches, athletes, and parents to provide detailed itineraries at least 2 weeks in advance of each field trip that requires vehicular
  1. Inventory Management
  • Assure sites have appropriate materials and equipment in advance of season
  • Transport bikes and inventory via cargo van to sites, storage, bike shop partners,
  • Manage bike inventory process, including storage and ordering tools and
  • Conduct bi-weekly site visits during the spring to offer inventory drop offs and core bike tune
  • Host monthly all star maintenance days to repair bikes that remain in youth’s possession year
  • Manage winter core bike overhauls
  • Keep an active fleet log noting location, status, and rider of all bikes in the
  1. Volunteer Management
  • Recruit volunteers through regularly updating volunteer opportunities on a sign up log and matching interested applicants to available
  • Conduct small volunteer trainings when new volunteers come aboard outside of coach training
  • Support and manage volunteers at their
  1. Leading Youth Programming
  • Sub for and mentor coaches in leading safe and enriching cycling practices at any of our core or all star
  • Gather curriculum and facilitatie programming for our leadership programs such as homework help, cycle squad, and youth advisory committee
  1. Uphold BCYC’s commitment to racial, economic, gender, sexuality, and ability equity, access, safety, and justice:
  • Create and uphold a culture of safe space and identity celebration at our cycling sites through mentorship, coach training, and resource
  • Support our youth leaders in connecting their work and our resources within BCYC to social justice movements they are passionate
  • Use your platform and resources as a BCGP employee to advocate for social issues we


 The Program Coordinator will work very closely with the Program Manager to support the operations and implementation of all essential functions of the BCYC Program. BCYC is a multi-faceted program by nature, and

as such requires a dynamic individual. We aim to hire a coordinator that has experience and competence in most of the following areas, and an ability and interest in learning and growing into the remaining areas. Please detail in your cover letter the breakdown of your skill and experience in the following areas.

  • ORGANIZATIONAL SKILLS: The program coordinator will have superior organization and communication skills, including attention to detail and prompt email and phone response time. Flexibility and resourcefulness during unexpected challenges are both keys to
  • BICYCLE MECHANICS: The ideal candidate brings a intermediate to advanced level of experience as a bike mechanic, leaving them competent to As the head of our inventory and maintenance, the program coordinator must be an experienced The candidate should have the ability to quickly assess and repair mechanical problems on a variety of bicycles and be prepared to oversee a well stocked and operational shop space.
  • CYCLING BACKGROUND: The program coordinator’s role relies heavily on the candidate’s knowledge and experience in competitive cycling in a variety of disciplines to plan successful cycling events and coordinate race The ideal candidate comes to us with at least 2 years of bicycle racing experience.
  • POSITIVE YOUTH DEVELOPMENT: Our desired candidate brings experience and values rooted in mentoring youth in accordance with positive youth development principles. Embracing youth leadership, employing trauma sensitive mentorship, and commitment to building relationships are all important aspects of our

Candidate must also:

  •  Have a valid driver’s license with a clean record and at least 3 years of driving
  • Pass PA State Police Criminal Background Check, PA Child Abuse History Clearance, and FBI Fingerprint Clearance
  • Be willing to visit any Philadelphia neighborhood on foot, bicycle or by public
  • Commit to following traffic safety laws and using all appropriate safety gear including helmets, lights,

All interested candidates should send the following to Application Deadline: Rolling, with May 21st receiving priority.

  • With a start date of June 18th, we aim to make a hiring offer by June
  • Phone Interviews will begin on May 21st with in person interviews to Applications received before this time will receive priority.

An up-to-date resume

  • A cover letter explaining why you are interested in working at BCGP and what makes you a good fit specifically for the BCYC Program Coordinator Be sure to relay your story in addition to your professional attributes.
  • References will be requested as the hiring process moves
  • Email subject should read: “[last name] BCYC Program Coordinator application”

We thank all applicants; we will contact only those selected for interview

The Bicycle Coalition is committed to providing equal employment opportunity for all persons regardless of race, color, religion, national origin, marital status, political affiliation, sexual orientation or gender identity, disability, sex or age.

Filed under: Management Level by Margie DuBrow

Comments are closed.