Administration and Finance Manager: The Delaware Contemporary

Posted January 8th, 2019 at 12:41 pm.

The Director of Administration and Finance is part of the senior management team that is responsible for the operations of the Delaware Contemporary. Specifically, the Director of Administration and Finance is responsible for the areas of Finance and Accounting, Personnel Records, and Office Management. Working with the Executive Director and contracted controller, the position serves as advisor for the center’s financial policies and budgetary practices, ensuring The Delaware Contemporary remains compliant and aligned with all regulations and best practices.

The Director of Administration and Finance reports to the Executive Director, and in the area of Finance, keeps the Treasurer of the Board of Directors advised of the financial status of the Delaware Contemporary.

DUTIES AND RESPONSIBILITIES:

The Director of Administration and Finance’s duties and responsibilities include, but are not limited to:

  • Work with contracted controller to ensure efficient, timely and accurate general ledger accounting and reporting systems, and to oversee accurate accounting of all revenue streams.
  • Perform all daily financial transactions, including general ledger entries, paying bills and making bank deposits.
  • Prepare and submit bi-monthly payroll to payroll management contractor.
  • Issue all 1099 documents and report 1099 payments to city, state and federal governments.
  • Work with independent auditor to provide information for and assure the accuracy of the annual audit.
  • Work closely with the Director of Development and the Education and Curatorial programs to assure proper reporting and compliance with all restricted gifts and contracts.
  • Maintain regular communications with Director of Development and Director of Retail and Membership Services to ensure accurate and up-to-date information and gift confirmations.
  • Provide monthly accounting reports to all departments to help department directors and managers track expenditures and revenue vs. budget.
  • Serve as a resource for management on matters of tracking spending, fiscal control, regulatory compliance, and accounting and reporting best practices.
  • Perform other duties as assigned within the scope of responsibility and requirements of the position.
  • Occasional weekend and evening work is required, such as assisting with special events.

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Advanced computer skills including knowledge of Excel, accounting, and fundraising software.
  • Strong aptitude in financial management, financial reports, and analysis.
  • Excellent attention to detail.
  • Must communicate effectively with all levels of management and staff.
  • Maintain high standards of professional etiquette.
  • Ability to work collaboratively as part of a team of dedicated professionals.
  • Ability to think creatively.
  • Ability to multitask.

QUALIFICATIONS:

General

The Director of Administration and Finance must be able to multitask, work well with all levels of staff, and must have excellent attention to detail.  The Director of Administration and Finance must be able to see the “big picture” of the organization as well as be attuned to the details of day to day operations.

Experience

Financial, accounting, administrative, and supervisory experience in a non-profit organization is desirable although not necessarily required.  Fundamental knowledge of accounting is essential.

Education

A Bachelor’s degree with concentration in business, accounting, management or related field of study is strongly recommended as a minimum requirement.

Education Level:
B.A.
To Apply

The salary range for this position is $32K-37K. If you wish to submit an application for this position, please send a resume, cover letter, and three references to Joseph J Gonzales, PhD, Executive Director, jgonzales@decontemporary.org. Application deadline is January 20, 2019.

Filed under: Management Level by Margie DuBrow

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