The Senior Vice President of Finance & Administration plays a critical role across the organization with a primary focus on finance and supplementary responsibility for human resources and operations. The position is responsible for protecting the assets of the organization and oversees all activities related to Finance (bookkeeping, accounting, audit and investment), Operations (facilities, IT and vendor management) and Human Resources. This role works closely with outside vendors such as auditors, investment managers, HR consultants, service providers. This role works closely with the staff leadership team as well as the Board of Directors, including direct communications with and presentations to the Board. There are no direct reports under this role. This position reports to the President & CEO of the organization.
PRIMARY DUTIES & RESPONSIBILITIES
Main Duties: Financial Management
- Serve as a thought leader and strategist for the organization’s financial present and future states.
- Develop, manage and monitor annual budgets in partnership with the leadership team and board committee.
- Develop and maintain accurate cashflow projections and monthly updates.
- Produce regular financial reports such as the P&L, balance sheet, anticipated donor receipts, trial balances, aging reports and bank reconciliation.
- Daily bookkeeping and financial oversight including bank deposits, accounts payable, accounts receivable, and credit card reconciliation
- Lead coordination of the external audit with GAAP compliant financial statements.
- Liaise with external investment advisor to ensure sound management of the assets.
- Ensure all tax and public-sector filings are accurate and completed on time.
- Serve as the primary point of contact with the Board of Directors for financial matters including the Audit and Finance & Investment committees. Attend all board meetings; report in writing and verbally.
Secondary Duties: Operations & Human Resources
- Lead vendor management including investment advisors, auditors, insurance brokers and providers, banks, technology, software, and office lease to ensure sound financial and operational practices and value.
- Oversee the physical space and operations needs of the organization.
- Serve as the central point of human resources support for the organization, with the support of an external HR professional as needed.
- Maintain files, records, processes to ensure sound HR practices.
- Manage payroll and related tax returns via 3rd party vendor.
QUALIFICATIONS
Education/Experience
- 10+ years of experience in related fields, preference for public accounting and nonprofit experience
- CPA strongly preferred; proven working knowledge of GAAP accounting
- Financial Planning & Analysis
- Experience working with external auditors
- General HR experience preferred
- Bachelor’s Degree
- 3-5+ years of leadership and management experience
- Experience with Abila MIP accounting software and Salesforce strongly preferred.
- Investment management experience preferred.
Skills & Attributes
- Technology-oriented and digital-first mindset
- Proficient with Microsoft Office 365 and Teams
- Vendor management
- Excellent accounting and financial management skills; specifically financial and management reporting
- Non-profit financial management skills
- Strong written and oral communication skills
- Innovative problem-solving skills
- Diligent attention to detail and strong organizational habits
- Capable of working independently and as a part of a small, highly collaborative team
- Desire to support professional development for peers and team members
- Interest in world affairs and open to civil discourse on international issues from multiple perspectives
COMPENSATION & BENEFITS
- The salary range for this position is $90,000-$100,000, commensurate with experience.
- The World Affairs Council offers a competitive benefits package that includes:
- Health Insurance
- 403b Retirement Plan
- Generous paid time off
- High-flex hybrid work environment including a Center City office and remote work
- Supportive work and family benefits
- Professional development opportunities
- Occasional fully paid domestic and international travel
- Participation in and access to world class speakers including authors, heads of state, elected officials, activists and leaders is a key opportunity for all staff.
- This position is classified as exempt according to the Fair Labor Standards Act.
ADDITIONAL INFORMATION
- Proof of COVID-19 Vaccination required by date of hire. Individuals may apply to be considered for an exemption.
- The World Affairs Council of Philadelphia is committed to the principles of Equal Employment Opportunity. Accordingly, World Affairs will provide equal opportunity to all persons without regard to race, color, ethnicity, sex, sexual orientation, age, gender identity, religion, national origin, ancestry, disability, marital status, familial status, genetic information, domestic / sexual violence victim status, pregnancy, veteran status, use of guide or support animal because of blindness, deafness, or physical handicap, and/or any other status protected by applicable federal, state, or local laws. This policy applies to all areas of employment, layoff, compensation, benefits, and all other conditions, terms, and privileges of employment in accordance with federal, state, and local laws. World Affairs strives to employ and promote the best-qualified person for each job and, in doing so, will comply with all legal requirements.
ABOUT THE WORLD AFFAIRS COUNCIL OF PHILADELPHIA
The World Affairs Council of Philadelphia (World Affairs) is where continents, cultures, and ideas connect. World Affairs is the Philadelphia region’s largest and oldest international affairs nonprofit with 75 years of expertise in connecting Philadelphia to the world. World Affairs is a nonpartisan, nonprofit that curates speaker programs, professional development, youth education, and public diplomacy. World Affairs hosts global delegations and travels the world reaching more than 125 countries annually. Through authentic people-to-people diplomacy and exchange of ideas, World Affairs advances Philadelphia’s understanding of the world by creating the next generation of global citizens and furthering Philadelphia’s position as an international hub for business, education, culture, and sub-national diplomacy.