Author: Laura Henrich

Budget Finance Analyst-Grants and Projects: Philadelphia Museum of Art

How You Will Contribute

Reporting to the Director of Finance, the Budget Finance Analyst-Grants and Projects including restricted and unrestricted designated funds will be responsible for the development, monitoring, and reconciliation of grant and project budgets.  This position will work closely with principal investigators (PI) to manage study and research budgets and monitor transactions, expenditures, and sub-awards.

The Budget Finance Analyst-Grants and Projects will serve as the liaison to multiple principal investigators, department staff, and other key stakeholders to ensure the budget expenditures are aligned with the goals and objectives of the established budget for the grant, fund, and/or sub-award.  Preparing monthly, quarterly, and annual reports as required by the funder; reviewing monthly activity to ensure that it aligns with the budget and funding objectives; completing monthly reporting and reviews to the respective PI to ensure appropriate classifications.

Specifically, you will:

  • Reporting to the Director of Finance, the Budget Finance Analyst -Grants and Projects will also support the Advancement Team, which supports incoming grants and endowments, PI’s and other stakeholders that manage grants.
  • Monitors, verifies, and reconciles expenditures of budgeted funds, and prepares financial statements reflecting the status of programs and activities.
  • Analyzes financial data and prepares financial documents and reports for internal and external purposes.
  • Ensures compliance with organization and sponsoring agency policies and procedures.
  • Analyzes grants and contracts budget variance reports for salary and non-salary cost categories including projection of the award expenditures through the end of the project period.
  • Ensures timely and accurate interim and final financial reports of grants and contracts, in collaboration with Information Systems.
  • Review restricted accounts approving transaction requests by determining the allocability and allowability of the charges to the grants.
  • Perform ongoing reconciliation of the grant accounts versus budget and adhere to the monthly review to avoid cost transfers that may arise in the interim.
  • Track and review grant expiration dates.
  • Performs professional work requiring knowledge of Generally Accepted Accounting Principles (GAAP), and a good understanding and application of concepts, theories, principles, and applied bases of accounting.
  • Prepare restricted funding endowment reporting, as requested.
  • Other duties as assigned.

Read more

Legislative Affairs Manager: Philadelphia Corporation for Aging

This is a remote, hybrid position, full-time, exempt position located at the Philadelphia Corporation for Aging office at 642 N. Board Street, Philadelphia, PA 19130. Work responsibilities will occur largely during weekdays; however, some evening and weekend hours will be required in order to attend events and meetings, or to respond to urgent matters. Partial remote work (work from home) is permitted and expected.

Reporting to the Executive Administrator of Planning in the Planning Department, the Legislative Affairs Manager will play a key role in the planning, coordinating, and implementing of PCA’s advocacy efforts on behalf of older Philadelphians and adults with disabilities in Philadelphia. This position is responsible for developing and implementing an effective legislative affairs strategy for PCA, monitoring local, state, and federal legislation and regulations that impact PCA, and advising executive leadership accordingly. This position is also responsible for serving as the agency’s liaison with elected officials and their staff to support constituent and agency needs as well as serving on relevant committees. It will involve relationship building, problem solving, research, and information-sharing activities with public offices, government agencies, and other key community leadership entities.

Read full job description…

President: Baker Industries

About Baker Industries

Baker Industries (Baker) is one of the Philadelphia region’s most highly regarded workforce development programs serving and employing adults with barriers to employment since 1980. Each year, Baker provides paid work assignments and job readiness training in a trauma-informed setting for up to 200 individuals challenged by parole/probation, substance use disorder, disability, and homelessness. We bring talented, traditionally undervalued people off the sidelines into the workforce, working in a collaborative team environment to build skills and capabilities that prepare them for success with local companies. Dozens of individuals make the leap from Baker Industries to regular employment annually.

Unique among workforce development programs, Baker program participants perform real work for real customers for a real wage. We serve a wide range of local companies with packaging and mailing services, competing every day with for-profit entities. We believe there is no substitute for real work experience to prepare individuals for regular employment. We perform our work in two large, well- maintained warehouse operations, one in north Philadelphia (Kensington) and one in the western Philly suburbs (Malvern).

Individuals earn a paycheck from Baker Industries, along with innovative job readiness training and coaching that helps them reach their potential as effective and productive employees. Dozens progress to regular employment each year. Baker Industries strengthens communities across Philadelphia. We believe that a good job is foundational to addressing systemic poverty, recidivism, recovery and financial stability. Baker Industries says “yes” to job seekers who often only hear “no.” In doing so, Baker Industries changes lives.

The Opportunity

Baker Industries is looking for a President who can build upon a
strong foundation of tradition, while also bringing an innovative
and entrepreneurial mindset as Baker Industries looks to the
future. The President will be responsible for overseeing and
leading on strategic initiatives, trauma-informed programming,
operational efficiency, dynamic fundraising, and excellent
customer relations. Additionally, the President will continue to
foster collaborative community partnerships that forward Baker’s
mission and increase impact.

With an annual budget ranging from $2.2M – $2.4M, eight fulltime
staff, four part-time staff, and up to 70 program participants,
the President will be inheriting a strong balance sheet and team of
people to help realize its mission. The President will bring a
creative approach to revenue generation building upon a strong donor base of grants, individual giving, and business revenue from our packing services.

Reporting into the Board of Directors consisting of 21 diverse and talented professionals from across the Philadelphia business and community service sphere, the President will be a collaborative and communicative leader.

Leading with empathy and compassion, the President will be a hands-on leader, not only for the team but also the employees working within the program. Open to new ways to scale and impact, the President will bring a growth mindset ensuring that Baker Industries thrives in a dynamic landscape. The role is a unique opportunity to not only lead an organization focused on lasting impact but also support and serve a community that has been underserved.
Read more

Office Manager: Phoenixville Community Health Foundation

The Phoenixville Community Health Foundation (www.pchf1.org) seeks an experienced Office Manager to assist its small staff in meeting its mission to improve the health and quality of life for people in the greater Phoenixville region. We do this by increasing access to quality healthcare services and promoting healthy communities through grantmaking and collaboration with health, civic, business, and community partners. As a member of a four-person staff, the Office Manager will work collaboratively with all staff members on various projects and tasks. This part-time position reports to the President & CEO.

Key Responsibilities

General Tasks and Light Bookkeeping

  • General reception duties including answering phones, greeting visitors, and responding to general inquiries
  • Monitoring general and payables email inboxes
  • Receiving invoices and posting payments to accounting and grants management systems
  • Ensuring board, staff, and volunteers complete annual forms (ensuring forms completed, tracking down those who need to complete forms, filing, etc.)
  • Managing occasional distribution of SEPTA gift cards to a small group of organizations

Meeting Management

  • Establishing and maintaining a meeting calendar and scheduling meetings with internal and external audiences
  • Taking meeting RSVPs and tracking attendance
  • Ordering food and supplies for meetings and events
  • Sending meeting reminders along with meeting materials, as appropriate
  • Taking and preparing minutes for Foundation board and committee meetings
  • Managing Eventbrite and online feedback surveys for attendees of workshops and other Foundation events

Building Management

  • Managing, tracking, and ordering building supplies
  • Basic office tasks such as taking out the trash, running the dishwasher, managing the incoming and outgoing mail, etc.
  • Scheduling and following up with building maintenance and IT vendors

Read more

Program Director: Catholic Social Services, Women of Hope-Vine

MAJOR RESPONSIBILITIES:

To oversees the program operation and direction of Women of Hope-Vine (Progressive Demand Residence) to ensure that residents are treated with dignity and respect and that their needs are addressed in accord with the professional standards of Catholic Social Services, the contract requirements with the Department of Behavioral Health, Intellectual Disabilities (DBHIDS) and PA Department of Human Services, as required for Licensed Personal Care Homes (PCH).

PRINCIPLE DUTIES AND RESPONSIBILITIES:

Plans, develops, and oversees the provision of all services to assure conformity with sound social work practice, the philosophy and ethical principles of the Catholic Social Services, and any applicable licensing/accreditation/funding requirements.

Holds or is able to obtain Personal Care Administrator certification.  Attends twenty-four hours of continuing education classes annually, approved by PA DHS (i.e.: CPR, First Aid, Medication Adm., Direct Care, etc.)

Flexible work schedule for 24-hour facility and is available to be “on-call”. Oversee daily operation of the building and the contracts that operate within.

Maintain relationship and responsibilities with DBHIDS. Providing necessary programming and fiscal weekly/monthly reports. Monitoring referrals and sustaining census.  Work closely with DBHIDS to implement and maintain state licensure.

Regularly updates site-based Policy and Procedural Manual and monitors Quality Improvements Initiative standards and data reporting for funding and regulatory bodies.

Guides Social Work Supervisor in all matters regarding the care of the residents including but not limited to intake/discharge of the women.

Actively develop programming and pursue appropriate opportunities to obtain funding.

Assures that program operates within established budget throughout each fiscal year.

Ensure fiscal procedures in compliance with license Personal Care Home regulations and Catholic Social Services.

Prepares, monitors, and maintains program budget, including personnel time records, office and travel expense, security and maintenance of facility, budgets for outside contractual services, and petty cash; assures that proper fee collection and third-party billing procedures; accepts and acknowledges charitable contributions.

Oversees all matters related to personnel including hiring, termination, and annual performance evaluations.  Plans and coordinates new employee orientation; monthly in-service training; staff meetings; for the purpose of communicating priorities and objectives, resolving issues and planning work.

Directly supervises Social Work Supervisor, Food Service Manager, Residential Coordinator, and Maintenance staff.

Ensures appropriate staffing to maintain twenty-four-hour coverage and in compliance with PCH regulations.

Establish outcomes for services provided; monitors and revises these as necessary and submits quarterly reports to Assistant Director.  Participates in divisional management team meetings and specialized committees as appropriate.

Maintains public relations with church, neighborhood and other interested groups and agencies.

Other duties as assigned.
Read more

Chief Of Staff: North10 Philadelphia

Overview:

North10 Philadelphia is seeking a dedicated and experienced Chief of Staff. As an organization committed to improving the quality of life in the Hunting Park-East Tioga communities of North Philadelphia, we are looking for a strategic leader with outstanding team and culture-building skills who can strengthen our team and help us drive our mission forward. This role reports to the Executive Director and manages and coordinates several departmental managers. The Chief of Staff is a new position that will be pivotal in taking daily operational management to the next level while supporting the strategic growth and development of the organization.

About North10 Philadelphia:

North10 Philadelphia works to improve the life outcomes for community members in the Hunting Park-East Tioga neighborhoods of North Philadelphia. Our holistic approach facilitates economic growth, increases housing options, enhances learning opportunities, and promotes physical and emotional wellness to enable current residents and future generations to live happy, healthy, and civically engaged lives.

North10 was formed in 2018 as the parent organization of the Lenfest Center, a  beautiful, privately operated community, recreation and learning facility that opened in  2007. The Lenfest Center provides neighborhood youth with a welcoming, safe, and enriching refuge from systemic neighborhood violence, poverty, and a myriad of other trauma-inducing challenges. The Lenfest Center facility still serves as the cornerstone of North10’s innovative and inclusive efforts to revitalize our neighborhood.  North10’s goal is for our community to be home to high-quality, cradle-to-career educational options; dignified and affordable housing; a thriving cohort of local businesses and job opportunities; and a safer, cleaner, healthier, and greener environment. Our activities include workforce development; a free-choice, no-cost community market; out-of-school time programs for youth; and affordable housing.

Candidate Profile:

We are looking for a candidate with a proven track record in non-profit management, executive-level advising, and fostering interdepartmental collaboration. The ideal candidate is detail-oriented, data-driven, and sensitive to the needs of diverse communities. They will possess outstanding mentorship and team-building skills, and be able to demonstrate success at creating an organizational culture based upon mutual respect, goal-setting, collaboration, and measurement toward progress.
Read more

Project Manager – Nutrition Incentives The Food Trust

Position Summary

The Food Trust is seeking a full-time Program Manager based in the Philadelphia area to manage the Food Bucks and Food Bucks Rx programs, a regional effort that provides incentives for fruit and vegetable purchases in multiple food retail and healthcare settings. The Program Manager works closely with local businesses, healthcare systems, and community partners to ensure successful implementation and launch new programming. In addition, the Manager collaborates with other nonprofit, community and government entities on project implementation and evaluation, and is expected to represent The Food Trust in a professional manner. The position includes time in the office working on program administration and data analysis, as well as time in the community conducting programming, partner recruitment and outreach.

Essential Functions

● Manage all programming, administration and operational functions of the Food Bucks program in assigned geographic region and support statewide operations.

● Work closely with retailers, IT professionals and other partners to develop technology for incentive models.

● Provide trainings and outreach to retail staff and community groups.

● Supervise staff and support hiring, onboarding, training and employee assessments.

● Track objectives and milestones in coordination with internal and external evaluation efforts.

● Act as a program ambassador in meetings throughout the region and support public relations activities.

● Monitor the budgeting and disbursement of Food Buck incentives; track program activity through cloud-based database.

● Search for program expansion opportunities with new partners and retail locations.

• Contribute to grant management and proposal writing

● Support fundraising and consider strategies for long-term program sustainability.

● Conduct in-store events, including taste tests and basic nutrition education.

● Provide consultation and help coordinate other projects as needed at a regional and national level.

● Regular local travel around region; occasional travel to other U.S. locations

• Other duties as assigned within the scope of position expectations
Read more

Executive Director: Chester County Democratic Committee

The Chester County Democratic Committee seeks an Executive Director to lead and/or assist with fundraising, communications, Party, and electoral operations. Candidate should be seeking to grow with an expanding county party. This is a full-time position with varying hours depending on the time of the election cycle.

The Executive Director is to assist the Chair and Executive Committee in support of the political, fundraising, communications, and administrative operations of the Chester County Democratic Committee. This ideal candidate will have multiple cycles of leadership roles on political campaigns, a sense of professionalism around politically sensitive matters including donor calls and meetings, extensive training, and the ability to multi-task. The ideal candidate is a collaborative self-starter who is flexible in their day-to-day responsibilities while requiring little oversight. An understanding of Chester County politics, elected officials, and major local political issues is an asset.

Location

37 S High St, West Chester, PA 19382, USA

How to Apply

Send Email

Resume and references

Chief Operating Officer: Mindful Philanthropy Inc.

Role Summary

Purpose driven, senior non profit leader with experience in translating an organization’s strategic goals into specific operational objectives. Responsibilities include policies and procedures, finance and budgeting, fundraising, performance measurement and management, and enterprise risk assessment. Requires an entrepreneurial and strategic mindset and strong oral and written communication skills.

Responsibilities

  • Working in partnership with the ED, create and refine the strategic plan and implement new processes and approaches to achieve it
  • Standardize operational workflows including client relationship management reporting, billing, policies and procedures.
  • Manage a dashboard of key performance indicators and create outcome metrics
  • Manage a compliance and risk engagement framework
  • Oversee grant management of all organizational grants and proposals
  • Create the annual operations plan and budget in partnership with the ED and board of directors
  • Work with third party service providers including accountants, auditors, and legal
  • Lead the performance management process that measures and evaluates progress against goals for the organization
  • Provide all staff a strong day-to-day leadership presence
  • Oversee all current technology infrastructure and scope out the next level of information technology and financial systems that support the growth of the organization
  • Manage direct reports including those that oversee HR and project management functions
  • Oversee the execution and administration of events and convenings of the organization
  • Assist Executive Director with special projects related to communications, fundraising, philanthropic activities, and coordination between the organization’s board and partners.

Read more

Manager of Development Events: Pennsylvania Academy of the Fine Arts

Minimum Salary/Hourly Rate:
$45,000.00
Maximum Salary/Hourly Rate:
$60,000.00

POSITION: Manager of Development Events

The Manager of Development Events is responsible for the vision and strategic development of events in support of the fundraising initiatives and goals of the development department. The Manager serves as lead planner for a portfolio of events, including PAFA’s two keystone revenue generating events; the Annual Student Exhibition Preview Party and Bacchanal Wine Auction & Gala and all other cultivation and stewardship events.

The ideal candidate will be creative and innovative, with the ability to conceive and execute high quality special events that meet or exceed annual revenue goals, and will have exemplary relationship building skills with donors and across the institution. In collaboration with the Chief Development Officer and Director of Development Operations, the Manager is responsible for managing PAFA’s special events committees and serving as a liaison to PAFA’s Women’s Committee.

The Manager of Development Events must have volunteer management experience and display a high level of maturity and personal integrity. The ability to interact comfortably and tactfully with varied internal and external constituencies is essential. Reporting to the Director of Development Operations, the Manager plays a key role on the Development team.
Read more