At the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others.
We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.
How You Will Contribute
Reporting to the Chief Financial Officer (CFO), the Budget Manager will oversee the organization’s budget process in collaboration with the CFO. This role will strengthen the existing budget procedures, formalize the process with written procedures, identify and implement training opportunities, and establish relationships with financial stakeholders to create a cohesive and collaborative process that informs the annual budget. This position thoroughly understands the established KPIs to ensure requests are aligned with these goals. This position will produce reports on projections, costs, forecasts, and expenditures to evaluate the budget status throughout the fiscal year. They will notify the CFO and other financial stakeholders of discrepancies and make recommendations for budget adjustments and transfers.
Specifically, you will:
- In consultation with the CFO, establish standards and procedures to guide the administration of organizational budgeting.
- Create strategies to optimize our organization’s budgets and spending.
- Monitor spending patterns across the organization and implementing measures to promote adherence to budgets further.
- Implement and maintain accounting best practices to ensure the financial good standing of the organization.
- Provide financial analysis and strategic input to facilitate high-level decision-making by management.
- Communicate complex accounting concepts to management and staff.
- Formulate and developing departmental and organizational budgets with relevant financial stakeholders throughout the organization.
- Maintain solid relationships with key senior leadership and financial stakeholders throughout the organization.
- Report and explain budget decisions to internal financial stakeholders.
- Prepare pre-established guidelines and instructions for the budget planning and forecasting process.
- Maintain budgets for all fund types of the organization.
- Provide support to financial stakeholders for all aspects of the budget planning process.
- Prepare monthly reports for all financial stakeholders and quarterly forecasts to senior management.
- Interact with the Grants and Projects staff to ensure budget management to ensure proper management and tracking of budgets.
- Manage annual salary budget file and ensures salary increases align with the organization’s respective union agreements and KPIs.
- Manage the processing of budget adjustments and transfers, changes of sources of funds, and salary transfers.
- Perform other duties as assigned.