Category: Management Level

The Financial Manager serves as a financial contact for the clients of harp-weaver LLC. The Financial Manager is responsible for initiating grant payments, tracking payments made by the clients of harp-weaver LLC, obtaining, and maintaining financial reports, filings, insurance, all bookkeeping aspects, and special projects.

Typical Duties:

Duties include, but are not limited to, the following on behalf of the clients of harp-weaver LLC:

• Bookkeeping including managing vendor relationships, coordinating grant payments, entering payables/checks in QuickBooks (QB), reconciling Bank and Money Market Accounts in QB, updating and reconciling investment account spreadsheet and recording unrealized gain/loss;
• Maintain and track insurance policies, affinity group memberships, and vendor contracts;
• Support the annual budgeting/spending policy processes;
• Work with Executive Director on cash flow for grants and operations;
• Prepare monthly reports including the Balance Sheet, YTD Profit & Loss, and Grants Payable Spreadsheet and perform financial analysis as needed;
• Provide administrative support and coordination for the audit/review team, including audit firm, staff, Finance Committee, and/or Treasurer and other officers;
• Coordinate the filing for 990-PF, 990-T (if applicable) returns with federal and state entities as well as quarterly estimated excise taxes;
• Attend Finance Committee Meetings and other meetings of the clients of harp-weaver LLC; and
• Other duties as assigned by the Principal of harp-weaver LLC.

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harp-weaver LLC (www.harp-weaver.com) provides the management and administration of a prominent Philadelphia philanthropist (“client”) as well as to other private family foundations, (“clients of harp-weaver LLC”). The Foundation Manager will serve as the primary administrative and informational contact for the client. The Foundation Manager works closely with the team, serving as the central point in the client’s day-to-day operations. This position is responsible for processing grant applications, tracking grants made by the client, obtaining and maintaining reports required from grantees, handling correspondence, board management, meeting arrangements, annual reports, and special projects.

Typical Duties

Duties include, but are not limited to, the following areas:

Board Management

• Manage operational and logistical functions for Board & individual meetings, including notices, meeting space, and Board documents;
• Execute the decisions of the Board promptly and accurately;
• Prepare agendas in conjunction with Foundation Director;
• Prepare minutes in a timely fashion for review and make minutes available for the next meeting;
• Maintain records of all meetings; and
• Administer and perform administrative functions as needed in connection with responsibilities to the Foundation; and
• Other duties as assigned by the Foundation Director and Board.

Grants Management

• Communicate the client’s objectives, priorities and grant review process to nonprofit organizations and others in the community;
• Maintain a working knowledge of significant developments and trends in the field to enhance effectiveness;
• Gather information needed to inform program recommendations, including researching and summarizing background on community issues, prospective organizations, and grantees;
• Serve as point of contact for inquiries about grant eligibility and the grant process;
• Provide technical assistance and troubleshooting for online grant application users;
• Conduct site visits as needed;
• Process grant applications and participate in their review;
• Create correspondence to grant applicants and grantees as necessary;
• Update database status after decisions have been made regarding grant proposals;
• Prepare and distribute all approval and denial letters;
• Prepare banking information for payment of funds to grantees upon approval of grants;
• Build rapport with current and prospective grantees to understand organizations and communities’ holistic needs, assets, and opportunities, and partner with colleagues to leverage full range of levers toward impact
• Produce regular and ad hoc grantmaking reports and perform data analysis; and
• Conduct evaluation in partnership with grantees with an eye toward learning for each partner.

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The School District of Philadelphia is committed to becoming the fastest improving District in the country and transforming the educational opportunities it offers to our city’s more than 200,000 students. The District seeks leaders who have a passion for working with schools and communities who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision.

Job Summary

The Assistant Director of I.T. Apprenticeships is a key member of the Urban Technology Project’s (UTP) management team. This role oversees project management systems, communications, and data tracking; special events and marketing efforts. The Assistant Director manages apprentice registration and completion; drives alumni engagement, supports training and supervises interns to advance the program’s mission of developing the next generation of technology professionals.

Essential Functions

• Manages and optimizes the program’s project management platform (Monday.com) to increase efficiency and collaboration across the team.
• Manages UTP social media accounts and maintain the UTP website to ensure timely updates and consistent messaging.
• Maintains UTP’s internal Google site and other communication tools to support clear and effective information sharing.
• Manages Apprentice registration, track progress and exits, and support certification and completion outcomes.
• Develops and leads strategies to engage and support UTP alumni.
• Coordinates training logistics and plan program events, ensuring smooth execution.
• Creates marketing materials to promote programs and initiatives.
• Updates, distributes, and tracks program surveys; analyzes and summarizes program data for reporting and decision making.
• Attends meetings and events on behalf of UTP, serving as a program ambassador.
• Supervises 1-2 interns or VISTA members, providing guidance and feedback.
• Performs other duties as assigned.

Learn more and apply by December 6, 2025.

The Development Operations Manager plays a critical role in supporting all aspects of fundraising operations, donor stewardship, grant management, and revenue tracking. This role reports to the lead development officer and works closely with the Executive Director, William Way Community Center Management, Finance, and Development & Communications teams to ensure smooth, accurate, and donor-centered development processes. The Development Operations Manager will also be responsible for maintaining development systems, improving data integrity, and supporting strategic donor communication efforts.

To read the entire job description and for instructions on how to apply for the Development Operations Manager role, please visit the William Way LGBT Community Center’s Jobs section here.

Salary Range: $53,000-$68,00

Preferred application deadline is November 15, 2025. Applications are being reviewed as they arrive.

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The Program Officer for Fellowships is responsible for advancing the ongoing grantmaking efforts of The Pew Center for Arts and Heritage (“the Center”) to foster a vibrant and inclusive cultural community in Greater Philadelphia. The Program Officer will report to and thoughtfully partner with the Director of Grantmaking Programs on the planning and implementation of the Center’s annual Pew Fellowships in the Arts grant cycle (“Fellowships). The Program Officer will collaborate with the Director of Grantmaking Programs in developing program strategy that actively generates ideas for capacity-building programming, editorial content, publications, and other activities that advance the Center’s mission.

The Program Officer will research and connect with artists, curators, scholars, and other practitioners across the fields of art practices served by the Fellowships’ funding area. They will employ this knowledge in their work to contribute to the Center’s grantmaking processes and capacity-building programs, sharing their findings with Center colleagues, grantees and Pew Fellows, as well as other relevant Center constituencies.

Learn more and apply.

Reporting to the Executive Director, the Assistant Director of Operations develops and implements technology and data-driven systems, procedures, and solutions to continuously improve the Catto Scholarship’s operations and impact. The Assistant Director is a core member of the Catto Scholarship leadership team and works collaboratively with the College’s Institutional Research and IT departments to optimize systems for automating, streamlining, and improving decision making and operations across all functional areas of the department.

Leveraging data, technology, and organizational insights, the Assistant Director also oversees processes and procedures for accurately and efficiently awarding scholarship aid and forecasting the Catto Scholarship’s budgetary need and capacity over time.

Learn more and apply here.

The Grants Manager will play a critical role in RTP’s fundraising efforts by managing the grants pipeline, writing and submitting all grant proposals and reports, and
identifying new funding opportunities. This role will secure essential institutional and corporate
support, including sponsorships for RTP’s annual Run to Rebuild event. We’re looking for an
experienced grant writer and project manager who can balance deadlines, build and maintain relationships with funders and volunteers, and communicate RTP’s impact with clarity and passion.
This is a non-exempt position.

PRIMARY RESPONSIBILITIES

Grants Management and Development
● Write, edit, and submit compelling, timely, and well-written grant proposals and reports to
foundations, corporations, and government funders.
● Track and manage the grants pipeline, ensuring all deadlines for submissions and reports are
met.
● Maintain up-to-date records of grants and funding opportunities in RTP’s Salesforce database.
● Research and identify new institutional funding prospects aligned with RTP’s mission and
goals.
● Secure corporate sponsorships for the Run to Rebuild and maintain strong relationships with
sponsors.
● Serve as a liaison for institutional and corporate funders, providing updates and materials
as needed, with support from the Development Director and CEO.
● Collaborate with program and communications staff to gather data, outcomes, and success
stories for use in proposals and reports.

General Development Support
● Support the Development Director and Communications Manager in fundraising campaigns, donor
communications, and events as needed.
● Assist with institutional donor stewardship activities.
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Do you want to work to positively impact the community? The Phoenixville Community Health Foundation (www.pchf.net) seeks an experienced Operations Manager to assist its small staff in meeting its mission to improve the health and quality of life for people in the greater Phoenixville region. We do this by increasing access to quality healthcare services and promoting healthy communities through grantmaking and collaboration with health, civic, business, and community partners. As a member of a four-person staff, the Operations Manager will work collaboratively with all staff members on various projects and tasks, primarily with the Director of Finance & Operations to whom this full-time position will report.

Key Responsibilities

Bookkeeping and Financial Administration

• Assist the Director of Finance in maintaining accurate financial records using QuickBooks Online accounting software
• Assist with bank and credit card reconciliations
• Process invoices, track expenses, and manage accounts payable
• Assist with budget monitoring and financial reporting
• Assist in preparation for annual audit and tax filings

Building and Facility Management

• Oversee the day-to-day operations of the Foundation’s office and physical space
• Serve as point of contact for vendors and maintenance providers
• Coordinate office supply procurement and manage inventory
• Ensure the workspace is safe, clean, and functional for staff and visitors

Meeting and Event Coordination

• Schedule, organize, and support internal and external meetings, including board and other meetings
• Coordinate logistics for meetings and events such as workshops and community convenings
• Arrange catering, venue, AV equipment and other necessary resources
• Take board and other meeting minutes and manage post-event follow-up

Reception and Administrative Support

• Greet and assist guests and visitors in person, by phone, and email
• Manage incoming and outgoing mail and deliveries
• Provide administrative support to all staff, as needed
• Assisting the CEO in managing tasks associated with the board, including sending out meeting notices and reminders, ensuring necessary forms are signed, etc.
• Assisting the CEO in maintaining her calendar

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