Month: August 2024

Director of Finance: William Way LGBT Community Center

Mission of the organization: The William Way LGBT Community Center seeks to engage and support the diverse LGBTQIA+ communities in the greater Philadelphia area through arts & culture, empowerment, and community connections. We want all LGBTQIA+ people to feel safe, connected, and empowered. We strive to be a community center whose staff, management, and board reflect the vibrant and richly diverse communities we serve.

Position description:

Under the direction of the Chief Operating Office. The Director of Finance provides strategic forward-thinking insight and leadership in the area of finance. The Director of Finance reports directly to the Chief Operating Officer. They will direct annual priorities within the finance office. The Director of Finance will have the opportunity to evaluate current strategies, consolidate strengths, and develop a finance and operations plan for the present and the future. The desired individual will have advanced experience with QuickBooks working in the nonprofit setting, a friendly personality, demonstrated professionalism and tact in communications with a diversity of individuals, strong organizational and time management skills, acute attention to detail, and ability to work well with the rest of the WWCC team.

Key Responsibilities:

● Workclosely with the Executive Director and Chief Operating Officer to assist WWCC in fulfilling its mission and vision.

● Attend and actively participate in Board of Directors meetings as well as any appropriate ad hoc and subcommittees of the Board of Directors. ● Manageall financial, project/program, donation, and grants accounting and coordinate routine reconciliation with the development team.

● Provide oversight and control of the system of internal control and other accounting procedures.

● Lead annual budgeting and planning process in conjunction with the Executive Director, Chief Operating Officer, Finance Committee and Subcommittee, the Board and Board leadership team.

● Administer and review all financial plans and budgets; monitor progress and changes and keep the Board and senior leadership team abreast of the organization’s financial status.

● Ensure the delivery of timely and accurate monthly, quarterly, and year-end financial reports for the Board, Executive Management, and other organizational stakeholders.

● Ensure WWCC is prepared for all audits and regulatory reviews and that all filing requirements (e.g., taxes) are met in all operational states or at the federal level ahead of deadlines. Oversee completion of timely annual audited financial statements.

● Responsible for supervision of Bookkeeper.

● Develop and maintain billing policies and procedures to ensure compliance with regulations.

● Create and implement policies and procedures to strategically manage assets and resources of WWCC, including the use of outside consultants or outsourced operations as needed.

● Coordinate the preparation of financial statements, financial reports, special analyses, and information reports.

● Continually improve the timeliness and accuracy of the organization’s cash flow and management of the billing and collections process and month, quarterly, and year end closings.

● Ensure compliance with all tax reporting requirements including income tax, and employment taxes.

● Provide timely, accurate analysis of budgets and financial reports to assist the Executive Director.

● Evaluate and advise on the financial impact of long-range planning, introduction of new programs/strategies and regulatory action.

● Develop a reliable cash flow projection process and reporting mechanism that includes a minimum cash threshold to meet operating needs.

● Be an advisor, from a financial perspective, on any contracts the organization may enter.

● Manage, oversee, process (as appropriate), and act as back-up for processing all of the following transactions: accounts payable, accounts receivable, revenue and expense, fixed assets, cash, bank reconciliations, and allocations.

● Oversee and lead month-end closing procedures, including overhead allocations, account reconciliations and updating schedules.

● Perform other financial-related duties as required.
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Chief Development Officer: William Way LGBT Community Center

About William Way LGBT Center The William Way LGBT Community Center (WWCC) has served the LGBTQIA+ community of Philadelphia and its allies since 1975. From social groups, networking events, and counseling and support services to art exhibitions and cultural experiences, the Center consistently strives to provide new and innovative programs for the LGBTQIA+ communities throughout Greater Philadelphia. Mission The William Way LGBT Community Center seeks to engage and support the diverse LGBTQIA+ communities in the Greater Philadelphia area through arts & culture, empowerment, and community connections. Vision We want all LGBTQIA+ people to feel safe, connected, and empowered. We strive to be a community center whose staff, management, and board reflect the vibrant and richly diverse communities we serve.

Strategic Priorities and the Build the Way Capital Campaign

Every member of the community is welcomed to the Center, because every single person within our community is William Way’s greatest asset. For almost 50 years, WWCC has been a resource and hub for the LGBTQ+ community and we are proud to have served and continue in that role. WWCC opens its doors for visitors and friends to forge alliances, share confidences, engage in new activities, and learn something new about our proud culture and history. The amenities of the Center include a 14,000-volume lending library, a world-class LGBT history archives, a public art and exhibition space, a brand-new cyber center and multiple community meeting spaces. WWCC is embarking on a daring and visionary project to transform and rebuild our existing community center into a more expansive, inclusive, colorful, and unabashedly queer space for all LGBTQIA+ individuals to gath-er, celebrate, learn, and find life-giving support. We are undertaking this historic effort by partnering with a diverse cross-section of community leaders, stakeholders, funders, WWCC members and more. Approximately $13.5M has been raised as part of the Build the Way Capital Campaign, with a goal of securing $27M.

Position Overview:

An Opportunity To Create Chief Development Officer (CDO) oversees the evaluation, execution, strategy, and expansion of the William Way LGBT Community Center’s comprehensive development and communications program. Reporting to the Executive Director, the CDO is a key leader and a member of the senior leadership team supporting the development and capital campaign committees of the Board of Directors, and managing a team of five individuals with the opportunity to grow the team. The CDO is responsible for leading all fund development, marketing, and communication activities to ensure the successful operations and fulfillment of WWCC’s strategic programmatic goals and initiatives. As part of the strategy, the CDO will set, monitor, evaluate and report on goals for revenue and sustainable growth including capital, planned, and operations gifts of six and seven figures. This CDO guides new relationship cultivation and nurture an existing portfolio and will steward both new and returning government, foundation, and other funding sources including events. The CDO also sets the strategic direction for WWCC’s fundraising and communications. The CDO works closely with the Executive Director and Chief Operating Officer and is responsible for ensuring all annual fundraising and communications goals are met. In addition, the CDO will collaborate with other members of the management team, especially in finance and programs, to ensure open dialogue and effective reporting. The CDO stays informed about trends in philanthropy, fund development, and nonprofit management and will provide counsel to the ED, Development & Capital Campaign committees and the Board of Directors to facilitate policy making and recommend policy positions. The CDO will ensure compliance with all relevant regulations and laws, maintain accountability standards for donors, and adhere to codes of ethical principles and standards of professional conduct for fundraising executives. Our next CDO will create and support a rewarding work environment for staff and volunteers to raise the stability and sustainability of the development function. Our next CDO will also be familiar with all aspects of the Center’s programs and client base to help identify and pursue new funding and marketing opportunities.
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Senior Accountant: Philadelphia Legal Assistance

Philadelphia Legal Assistance (PLA), a non-profit that provides free civil legal services to low-income individuals and families to ensure equal access to justice and strengthen Philadelphia’s communities, is seeking a highly organized and collaborative Senior Accountant to join our organization. The Senior Accountant is responsible for conducting monthly closings, preparing financial statements for our annual audit, and ensuring our processes and procedures maximize clarity and adherence to requirements while minimizing inefficiencies. The Senior Accountant reports to PLA’s Finance Director and is a key member of the organization’s Finance team.

Essential Duties

  • Conduct regular month-end and year-end closing for all of PLA’s programs and projects
  • Analyze and reconcile balance sheets and general ledger accounts, ensuring accuracy in allocation of assets, liabilities, revenues and expenses, and resolving discrepancies
  • Prepare schedules and financial statements in support of annual audits
  • Ensure financial grant compliance and fiscal responsibility
  • Utilize and recommend improvements to policies, procedures, and manuals designed to enable clarity in financial processes and ensure adequate financial controls
  • Assist the Director of Finance in creating cash flow projections, budget variance analyses, and revenue forecasts

Preferred Experience and Skills

  • Four-year degree and at least three years of accounting experience, including a demonstrated understanding of month-end/year-end close processes, GAAP, and grant accounting processes
  • An aptitude for understanding, adhering to, and applying grant reporting requirements and restrictions within a dynamic environment
  • Excellent organization, prioritization, and time management skills, including the ability to manage multiple projects at once
  • Exceptional accuracy and attention to detail with solid writing skills
  • An orientation toward collaboration and teamwork, along with a self-directed work ethic and the ability to work independently
  • Comfort with ambiguity and adapting to changing circumstances
  • Values alignment with PLA, including a commitment to justice, equity, and opportunity

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Assistant/Associate Director of Development: Thomas Jefferson University

PRIMARY FUNCTION:

Reporting to the Assistant VP of Development, TJU (AVP), the Assistant/Associate Director of Development, TJU will solicit individual donors and prospective donors for major gifts to the University and its priorities. Fundraising activities include, identification, qualification, cultivation, solicitation and stewardship of Thomas Jefferson University alumni, prospects and donors.

Level at hire is flexible with potential for either Assistant or Associate Director position depending on candidate experience level. All interested candidates with experience in nonprofit fundraising and an interest in major gifts, especially in a higher education environment, are encouraged to apply.

ESSENTIAL FUNCTIONS:

  • In collaboration with the Director, AVP, and Vice President, TJU, the incumbent will support the priorities of TJU and develop a comprehensive understanding of a major gifts plan to support the University and its priorities.
  • Maintain a portfolio of major gift prospects, maintaining frequent and consistent contact with prospects, department leaders, and key members of Jefferson’s administrative leadership. Maintain and manage this portfolio in a manner that fosters a relationship that leads to philanthropic commitment and understanding of a donor’s philanthropic intentions.
  • Responsible for an assigned prospect pool in collaboration with internal stakeholders (including faculty) and for strategy execution and the achievement of defined performance goals.
  • Manage an individual prospect pool of 120+ individuals
  • Conduct a minimum of 125 Meaningful Donor Encounters per year
  • Generate 2 proposal per month > $25K (minimum 24/yr)
  • Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.

OTHER FUNCTIONS AND COMPETENCIES needed in addition to Essential Functions:

  • Work with Jefferson’s events staff and development officers to maximize major gifts efficiently and utilization of special events and other activities to cultivate and steward major gifts prospects and donors.
  • Other duties as assigned.

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Development Manager: BalletX

BalletX is looking for a passionate, creative, and results-driven Development Manager to join our dynamic team. This full-time role is crucial for advancing our mission by leading and optimizing fundraising initiatives across the annual fund, special events, and institutional giving. The ideal candidate will bring exceptional organizational skills and strategic thinking to foster meaningful relationships with our valued donors, demonstrating a commitment to attentive, respectful, and impactful stewardship. If you are a proactive leader with a dedication to excellence in fundraising and donor engagement, we want to hear from you!

BalletX, Philadelphia’s premier contemporary ballet, unites artistic innovation with technical excellence to forge new works of athleticism, emotion, and grace. Founded in 2005 and led by Artistic & Executive Director Christine Cox, the company has commissioned over 70 choreographers from around the world to produce 130 world premieres that are “fresh, inclusive, and connect to what people want” (Philadelphia Citizen). With a versatile and diverse ensemble of 16 dancers, hailed as “among America’s best” by The New York Times, BalletX pushes the boundaries of classical ballet to tell today’s stories with passion, creativity, and exuberance. As a vibrant global incubator for artistic talent, the company makes ballet accessible and inviting, captivating audiences at prestigious venues including The Kennedy Center, Vail Dance Festival, The Joyce Theater, and Jacob’s Pillow Dance Festival. Through performances, international touring, and meaningful community outreach, BalletX creates extraordinary dance experiences that inspire human connection. Learn more at www.BalletX.org.

Reporting to the Chief Advancement Officer, our ideal Development Manager is a passionate advocate for the arts that can combine meticulous attention to detail with a forward-thinking approach to growth and expansion. They will be goal-oriented, organized, and dedicated to nurturing donor relationships to embody BalletX’s gratitude and respect for our supporters. This role requires a creative, intuitive, and determined professional ready to thrive in a collaborative, deadline-driven environment to help advance BalletX’s mission.

Position Overview:

The Development Manager at BalletX will be responsible for managing and implementing fundraising initiatives that support the financial sustainability and growth of the organization. This role involves coordinating annual fund campaigns, donor relations, and institutional giving, as well as supporting major gift efforts led by the Chief Advancement Officer.
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Production & Events Manager: Esperanza Arts Center

Job Summary:

Esperanza is a faith-based organization committed to strengthening the Hispanic community through a variety of programs and services, focused primarily on community development capacity building, workforce development; education; and advocacy. Through our work, we strive to follow the biblical mandate to serve “the least of these” by equipping and empowering Hispanic communities for advancement. To carry out our mission successfully, we rely on a diverse and talented group of individuals united by a common commitment to the core values of faith, integrity, and excellence.

Guided by these core values Esperanza Arts Center will touch the lives of, and foster positive social change in, the Latino community through the arts. We offer an exciting, dynamic, and rewarding work environment where we commit to fostering the professional development of our staff and value the contributions of each team member.

Teatro Esperanza is also a forum for learning for young people in our community. Through our Mentor Fellow internship program, students gain insights, understanding, and real-world experience in production and arts administration guided and trained by industry professionals. As the primary Mentor Fellow production supervisor and trainer you must be an articulate and compelling representative of your work with a passion and gift for teaching and mentoring others.

An integral part of the Esperanza Arts Center team, the Production & Events Manager is the primary artist and client contact for all productions and rental events. The Production & Events Manager is responsible for all aspects of production and artist/client communications for a wide variety of programs, series, residencies, and public and private rental events. These programs represent diverse traditions, disciplines, and backgrounds, and take place in performance and presentation spaces ranging from 30 to 800-seats. You are the hub of a wheel whose end-product is a consistently positive, professional, memorable, and meaningful experience for all participants through exemplary, well-managed productions and well-maintained facilities.

Essential Functions:

Manages and coordinates all tech and production-related duties and communications with internal departments, rental event clients, artist partners, resident companies, and presented artists for both on-campus and portable outdoor/offsite productions and event.

Professional-level capacity to run a 32-channel audio board and manage all aspects of a theatrical audiovisual system.

Engages and supervises outside contractors and production staff, including audio engineers, lighting designers, set crew, videographers, and media operators (film, television, radio).

Trains and supervises all paid and unpaid back of house support staff, including primarily EAC’s team of Mentor Fellow interns, in all aspects of production to prepare Mentor Fellows for entry level work in the industry.

Monitors expenditures to ensure production costs are in accord with allotted budget for each program and event.

Addresses on-site production needs in all spaces utilized for Esperanza Arts Center programs and events, including equipment rentals, sets, props, draperies, rigging, lighting, projections, and sound.

Primary rental client contact and event production liaison for all public and private events, performances, and recording project facility rentals. Orients facility users to safety, technical characteristics, and other areas of operations; facilitates the use of the technical and production needs by resident companies and others engaged by or renting the facility.

Coordinates and manages load-ins, set-ups, rehearsals, run of shows, and strike schedules in accord with EAC’s master calendar.

Monitors the condition of technical and production equipment arranging for repair and replacement as needed and within budget requirements; performs preventative maintenance on equipment when possible.

Responsible for keeping spaces and all related systems and equipment in optimal and readily usable state.

Works in close collaboration with SVP of Esperanza Arts Center to ensure smooth run of show, and seamless coordination and communication between front and back of house operations
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Assistant Director, Individual Giving: Philabundance

Position Summary:

The Assistant Director will carry a portfolio of major donors ($10,000+ annually) and potential major donors. The Assistant Director plans, coordinates, and implements development strategies for prospects and works closely with colleagues and organizational leadership to achieve activity and revenue goals. The ideal candidate will be an enthusiastic self-starter capable of building sustainable, long-term philanthropic relationships while meeting annual fundraising goals.

The ADIG is part of the development team, primarily responsible for expanding major and leadership ($1,000+ annually) gift efforts.  The Assistant Director will be responsible for designing, creating, and executing new and innovative strategies that grow and foster a culture of philanthropy at Philabundance. The Development team works in a collaborative approach and all areas will align with the strategic development plan.

 Competencies:

Effective Communication: conveys information clearly, with respect and integrity, using a professional manner and the appropriate means and channels for audience and subject matter.

Accountability: reliable, honest, and transparent; regularly makes commitments and takes ownership of responsibilities.

Integrity: being honest and showing a consistent upholding of strong moral and ethical business values; striving to do what’s right.

Interactions: displays a positive and constructive attitude, demonstrates good personal and professional conduct, and provides good customer service to internal and external stakeholders.

Collaboration: develops relationships and works effectively with people across the organization, regardless of location or background, to achieve organization goals.

Agility: maintains efficiency in a changing work environment; adjusts effectively to work within new work structures, processes, requirements, or cultures.

Quality: Work is organized, accurate and neat. The employee displays a commitment to excellence, checks work and learns from mistakes, and seeks feedback to improve quality as needed.

Urgency: high degree of productivity, uses time wisely and can prioritize effectively; actively seeks out new assignments, and supports others when available.

Judgement: uses proper judgement to make sound decisions, analyze and solve problems, and considers short and long-term impact to other team members, processes, etc.

Engagement: contributes to the success of the organization by embracing teamwork, taking initiative on tasks and problem-resolution, and seeking out learning opportunities.

Primary Responsibilities:

·         Identify, cultivate, solicit, and steward a portfolio of qualified prospects and donors in order to meet assigned goals.

Successfully align partner interests with PHLB strategy and demonstrate a strong value proposition.

Develops executable plans, coordinates, and implements development strategies for prospects

Identify and implement goals, objectives, and strategies for the purpose of deepening donor relationships and growing operating and capital revenue.

Develop, meet and ideally exceed agreed-upon activity metrics.

Apply a moves management approach to the portfolio, developing custom next steps for each donor

Progress towards proposing and closing multi‐year commitments from high net-worth individuals

Track giving trends to identify potential major gift prospects

Collaborate with colleagues across the development department

Be available to assist with PHLB events (tours, informational activities, fundraising house parties, etc.) that could be used as tools to cultivate major donors and donor prospects.

Guide the development of compelling proposals and oversee the development of creative presentations.

Support efforts to build a culture of philanthropy across the organization, at staff and board levels.

Executes solutions for problem areas, drives improvements, innovation and the resolution of roadblocks.

Responsible for supporting and aligning with Philabundance Cultural pillars. Ensure communications, actions and interactions reflect a focus on People, Partnerships, Professionalism, and Progress.
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Senior Director of Interpretation and Engagement: Mütter Museum & Historical Medical Library at The College of Physicians of Philadelphia

The College of Physicians of Philadelphia (the “College”) is a key convener for medical and public health professionals in the Greater Philadelphia region. Founded in 1787 to “lessen human misery,” it is one of the oldest professional organizations in the country, with over 1,100 active Fellows. The College is home to the Mütter Museum, the Historical Medical Library, and the Centers for Public Health and Education. Today, we improve the lives of individuals, communities, and society by challenging our understanding of health and well-being.  With support from our distinguished Fellows, the College inspires action through education and public engagement.

Through the Mütter Museum, Historical Medical Library, and Benjamin Rush Medicinal Plant Garden, we serve the Greater Philadelphia region and beyond, sharing complicated and inspiring stories of medicine and public health through robust collections of rare books, archives, historical objects, and biological specimens. Explore the complex histories of medicine, engage in dialogue about well-being, and expand your understanding of the human body with us.

Position Summary

The Senior Director of Interpretation and Engagement (the “Senior Director”) leads the team in providing a variety of services to enhance the experience of the Mütter Museum & Historical Medical Library as a critical center for the understanding of medicine and public health, accomplished through engaging audiences with dynamic interpretation of its collections and utilizing the expertise of College Fellows and staff. The position provides management and strategic oversight to ensure that galleries, special exhibitions, and displays, as well as educational and community programs, fulfill the College’s mission and strategic goals , including the Mütter Museum, Historical Medical Library, and Benjamin Rush Medicinal Plant Garden. A strategic and collaborative leader, this position will build academic opportunities, artist partnerships and student and community engagement experiences to motivate learning for visitors of all ages.

Reporting to the Executive Director, Mütter Museum and Historical Medical Library (the “Executive Director”), the Senior Director structures and manages all interpretation and community engagement initiatives related to the physical and intellectual collections of the College, and works collaboratively with staff, stakeholders, and College Fellows. The Senor Director is a key member of the Museum & Library’s senior management team, promoting the core values and priorities of the College. This position executes strategy and guides pedagogy across all areas of public education, community engagement, interpretation and programming, artistic collaboration, and visitor experience. This work unfolds across multiple physical locations on campus, including spaces at 19 S. 22nd Street and 2129 Chestnut Street, as well as off-site and online program development.

The Senior Director communicates the value of informal learning as fundamental to the College’s vision to “advance the cause of health while upholding the ideals and heritage of medicine.” The position promotes the access and understanding of the College, Museum, Library, and Garden collections and fosters trust in with its local and regional communities (including pre-K-12 schools) in the Greater Philadelphia region.

Leveraging the expertise and Collections and Research Department, as well as the knowledge of College Fellows, the Senior Director expands the narratives of public health and medicine into exhibition and program experiences that center belonging and allow for multiple perspectives and outcomes. The position proactively contributes to the College’s efforts to create a thriving and well-resourced institutional culture that supports people, with a focus on diversity, equity, inclusion, and accessibility.

The Senior Director develops the long-range scope and creative plan of dynamic exhibitions, community and educational programs including group and school tours, develops and implements strategic policies and procedures, establishes and manages departmental workloads, guides the development and design processes for special exhibitions and community programs, manages divisional and individual exhibition and program budgets, collaborates on grant proposals, and represents the Museum and Library’s interpretation and engagement activities nationally and internationally. Read more

General Manager: PlayArts

PlayArts is seeking a full time General Manager. The General Manager’s main purpose is to lead general administrative duties and ensure the flow of daily functions at our main location. The General Manager should have a positive attitude and customer service skills as they will be acting as an ambassador for PlayArts. The ideal candidate is a strong multi-tasker and problem solver. Candidates must be well organized and self motivated with strong verbal and written communication skills. The General Manager reports to The Operations Director. This is a leadership position. The General Manager will work with the Executive Director, Operations Director and Program Directors as we continue to develop PlayArts company policy and culture.

Salary: 40K

Schedule: Full time Mon-Fri

Job Duties:

  • Managing client communication: Answering phone calls, business email boxes, and checking mail
  • Being able to give customers detailed information about PlayArts and the services we offer
  • Attending biweekly marketing and Leadership meetings
  • Ensuring policies, process documents, systems, company tools, and marketing materials are accurate and up-to-date
  • Staff-wide communication
  • Identify and communicate culture issues and facilitate culture-building activities such as quarterly staff events and staff birthdays
  • Identify and problem-solve company-wide issues and improve efficiency by creating and strategies and processes
  • Ordering marketing materials for various departments
  • Ordering, checking and maintaining general cleaning, first aid, and office supplies
  • Sending invoices and processing refunds
  • Managing company bills and subscriptions
  • Check writing
  • Ensuring the cleanliness, maintenance and organization of main physical location and maintaining: This includes maintaining and performing a daily, weekly, monthly and quarterly checklist of cleaning tasks as well as supervising the daily cleaning tasks of teachers and weekend staff
  • Scheduling building maintenance requests as needed
  • Assisting with onboarding of new staff by acquainting them with general maintenance and organizational processes, procedures and storage items and locations
  • Processing and maintaining up-to-date door and alarm codes for employees

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Grants Manager: The Schuylkill Center for Environmental Education

The Schuylkill Center for Environmental Education seeks a passionate and energetic Grants Manager to join our small but growing team to assist in our fundraising efforts. This is a full-time salaried position that reports to the Director of Development and starts immediately.

To Apply

Please send a resume and cover letter to Caroline Linz, Director of Development, at caroline@schuylkillcenter.org.

Overview

The Schuylkill Center seeks an experienced and highly motivated candidate to provide grant writing support and foundation and corporate relations fundraising assistance to forward its mission and bring the Center’s fundraising efforts to the next level. The successful candidate will be an experienced grant writer and manager who is a compelling storyteller and a confident verbal and written communicator. This individual will work with the Director of Development and Executive Director to understand the fundraising goals of the Center and develop strategies to attain general operating, programmatic and special project support.

The Grants Manager is responsible for identifying funding opportunities, developing grant proposals, and managing the grant application process. This role involves working closely with various departments to gather information, ensure compliance with grant requirements, and track the status of proposals and awarded grants. The ideal candidate will possess strong writing and organizational skills, a keen eye for detail, and a deep understanding of grant processes and funding sources.

The candidate should be a strategic thinker with at least five (5) years of fundraising experience and demonstrated results in grant writing and management. The candidate should also have a strong work ethic, be self-motivated, organized and detail-oriented and approach their work with dedication to the Center’s mission.
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