Author: Laura Henrich

The Circuit Trails Coalition (CTC) is a collaboration of non-profit organizations, foundations, and agencies working to advance completion of the Circuit Trails, a connected network of multi-use trails in the Greater Philadelphia region. Currently, 417 miles of Circuit Trails are built across the region’s nine counties, with another 80 miles funded and in-progress. The CTC aims for 550 miles of trails by 2030 and more than 800 miles by 2040.

The Coalition Manager is a new position within the Circuit Trails Coalition; previously, activities related to Coalition coordination and administration were de-centralized and shared by multiple member organizations. With support from the William Penn Foundation, PEC will host a full-time Coalition Manager who will work directly with PEC staff and in coordination with Coalition leaders from organizations external to PEC to improve the efficiency and efficacy of the Circuit Trails Coalition.

Position Summary:

The Coalition Manager will be responsible for administration of the Circuit Trails Coalition (CTC), providing support to Coalition leaders and members by coordinating meetings, facilitating communication across the Coalition, managing files, administering elections, helping to coordinate members’ funding proposals, and other activities. The Coalition Manager will report to PEC’s Director of Trails & Equitable Access and will routinely coordinate with CTC leadership (external partners).

The Coalition Manager’s primary responsibility will be to oversee CTC operations, from recurring monthly committee meetings and in-person semi-annual meetings to quarterly Learning Community sessions and ad hoc working group meetings. Responsibilities also include database management, file management, and coordination of Coalition materials. The Coalition Manager will administer the CTC’s annual elections and will distribute stipends to organizations elected into leadership positions and select others. The Coalition Manager will support external partners to distribute monthly e-newsletters, distribute advocacy alerts, and will oversee a robust calendar of trail activation events and public tabling events. In addition, the Coalition Manager will help to organize social activities to cultivate and sustain relationships within the Coalition. Overall, the Coalition Manager will provide support to Coalition leaders to increase the efficiency of operations, allowing leaders to focus on strategy and impact to expand and increase access to the Circuit Trails.

Apply by December 1, 2025.

Full job description and application information.

The Financial Manager serves as a financial contact for the clients of harp-weaver LLC. The Financial Manager is responsible for initiating grant payments, tracking payments made by the clients of harp-weaver LLC, obtaining, and maintaining financial reports, filings, insurance, all bookkeeping aspects, and special projects.

Typical Duties:

Duties include, but are not limited to, the following on behalf of the clients of harp-weaver LLC:

• Bookkeeping including managing vendor relationships, coordinating grant payments, entering payables/checks in QuickBooks (QB), reconciling Bank and Money Market Accounts in QB, updating and reconciling investment account spreadsheet and recording unrealized gain/loss;
• Maintain and track insurance policies, affinity group memberships, and vendor contracts;
• Support the annual budgeting/spending policy processes;
• Work with Executive Director on cash flow for grants and operations;
• Prepare monthly reports including the Balance Sheet, YTD Profit & Loss, and Grants Payable Spreadsheet and perform financial analysis as needed;
• Provide administrative support and coordination for the audit/review team, including audit firm, staff, Finance Committee, and/or Treasurer and other officers;
• Coordinate the filing for 990-PF, 990-T (if applicable) returns with federal and state entities as well as quarterly estimated excise taxes;
• Attend Finance Committee Meetings and other meetings of the clients of harp-weaver LLC; and
• Other duties as assigned by the Principal of harp-weaver LLC.

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harp-weaver LLC (www.harp-weaver.com) provides the management and administration of a prominent Philadelphia philanthropist (“client”) as well as to other private family foundations, (“clients of harp-weaver LLC”). The Foundation Manager will serve as the primary administrative and informational contact for the client. The Foundation Manager works closely with the team, serving as the central point in the client’s day-to-day operations. This position is responsible for processing grant applications, tracking grants made by the client, obtaining and maintaining reports required from grantees, handling correspondence, board management, meeting arrangements, annual reports, and special projects.

Typical Duties

Duties include, but are not limited to, the following areas:

Board Management

• Manage operational and logistical functions for Board & individual meetings, including notices, meeting space, and Board documents;
• Execute the decisions of the Board promptly and accurately;
• Prepare agendas in conjunction with Foundation Director;
• Prepare minutes in a timely fashion for review and make minutes available for the next meeting;
• Maintain records of all meetings; and
• Administer and perform administrative functions as needed in connection with responsibilities to the Foundation; and
• Other duties as assigned by the Foundation Director and Board.

Grants Management

• Communicate the client’s objectives, priorities and grant review process to nonprofit organizations and others in the community;
• Maintain a working knowledge of significant developments and trends in the field to enhance effectiveness;
• Gather information needed to inform program recommendations, including researching and summarizing background on community issues, prospective organizations, and grantees;
• Serve as point of contact for inquiries about grant eligibility and the grant process;
• Provide technical assistance and troubleshooting for online grant application users;
• Conduct site visits as needed;
• Process grant applications and participate in their review;
• Create correspondence to grant applicants and grantees as necessary;
• Update database status after decisions have been made regarding grant proposals;
• Prepare and distribute all approval and denial letters;
• Prepare banking information for payment of funds to grantees upon approval of grants;
• Build rapport with current and prospective grantees to understand organizations and communities’ holistic needs, assets, and opportunities, and partner with colleagues to leverage full range of levers toward impact
• Produce regular and ad hoc grantmaking reports and perform data analysis; and
• Conduct evaluation in partnership with grantees with an eye toward learning for each partner.

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The School District of Philadelphia is committed to becoming the fastest improving District in the country and transforming the educational opportunities it offers to our city’s more than 200,000 students. The District seeks leaders who have a passion for working with schools and communities who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision.

Job Summary

The Assistant Director of I.T. Apprenticeships is a key member of the Urban Technology Project’s (UTP) management team. This role oversees project management systems, communications, and data tracking; special events and marketing efforts. The Assistant Director manages apprentice registration and completion; drives alumni engagement, supports training and supervises interns to advance the program’s mission of developing the next generation of technology professionals.

Essential Functions

• Manages and optimizes the program’s project management platform (Monday.com) to increase efficiency and collaboration across the team.
• Manages UTP social media accounts and maintain the UTP website to ensure timely updates and consistent messaging.
• Maintains UTP’s internal Google site and other communication tools to support clear and effective information sharing.
• Manages Apprentice registration, track progress and exits, and support certification and completion outcomes.
• Develops and leads strategies to engage and support UTP alumni.
• Coordinates training logistics and plan program events, ensuring smooth execution.
• Creates marketing materials to promote programs and initiatives.
• Updates, distributes, and tracks program surveys; analyzes and summarizes program data for reporting and decision making.
• Attends meetings and events on behalf of UTP, serving as a program ambassador.
• Supervises 1-2 interns or VISTA members, providing guidance and feedback.
• Performs other duties as assigned.

Learn more and apply by December 6, 2025.

The Development Operations Manager plays a critical role in supporting all aspects of fundraising operations, donor stewardship, grant management, and revenue tracking. This role reports to the lead development officer and works closely with the Executive Director, William Way Community Center Management, Finance, and Development & Communications teams to ensure smooth, accurate, and donor-centered development processes. The Development Operations Manager will also be responsible for maintaining development systems, improving data integrity, and supporting strategic donor communication efforts.

To read the entire job description and for instructions on how to apply for the Development Operations Manager role, please visit the William Way LGBT Community Center’s Jobs section here.

Salary Range: $53,000-$68,00

Preferred application deadline is November 15, 2025. Applications are being reviewed as they arrive.

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The Program Officer for Fellowships is responsible for advancing the ongoing grantmaking efforts of The Pew Center for Arts and Heritage (“the Center”) to foster a vibrant and inclusive cultural community in Greater Philadelphia. The Program Officer will report to and thoughtfully partner with the Director of Grantmaking Programs on the planning and implementation of the Center’s annual Pew Fellowships in the Arts grant cycle (“Fellowships). The Program Officer will collaborate with the Director of Grantmaking Programs in developing program strategy that actively generates ideas for capacity-building programming, editorial content, publications, and other activities that advance the Center’s mission.

The Program Officer will research and connect with artists, curators, scholars, and other practitioners across the fields of art practices served by the Fellowships’ funding area. They will employ this knowledge in their work to contribute to the Center’s grantmaking processes and capacity-building programs, sharing their findings with Center colleagues, grantees and Pew Fellows, as well as other relevant Center constituencies.

Learn more and apply.