Author: Laura Henrich

Director of Development: Greater Philadelphia Cultural Alliance

The Greater Philadelphia Cultural Alliance is dedicated to leading, strengthening and amplifying the voices of Greater Philadelphia’s cultural community. Founded in 1972, we are recognized as one of the nation’s best-known and most effective arts service organizations.  We operate in five counties surrounding Philadelphia, and also serve southern New Jersey and Northern Delaware as part of our metropolitan region.  We have over 450 nonprofit and for-profit members, but the Alliance serves the entire cultural sector – over 1,500 performing arts, visual arts, history, science, horticulture, arts education, community art centers and other cultural organizations.

We are currently searching for a Director of Development to join our team.

Position Overview

The Director of Development reports directly to the President & CEO and functions as part of the Leadership Team of the Alliance, working to achieve the Cultural Alliance’s strategic goals and to sustain our work.  It is a highly visible leadership role in the arts and culture sector of Greater Philadelphia, acting as an ambassador, connector and resource.  The key challenge of this position is to realize the Alliance’s contributed revenue goals and to align our development strategies with the organization’s strategic goals. The Director of Development will manage the Development Manager to ensure the coordination and timely execution of all development-related activities.

Primary Role & Responsibilities

General

  • Collaborate with the President and Leadership Team to define projects and approaches for all development, stewardship, and fundraising activities
  • Create and manage the annual Development Department budget to effectively meet departmental goals and key metrics
  • Supervise all members of the Development team, developing workplans, conducting performance reviews and supporting their professional development
  • Work with the Leadership Team to ensure all programmatic activities (research, advocacy, membership, communications, community engagement, grantmaking, and creative youth development) are incorporated in a comprehensive annual development plan. Collaborate with the team to develop additional supportive development strategies as needed
  • Oversight and management of the development database
  • Managing development staff to ensure database management, timely acknowledgement of gifts, maintenance of the grants calendar and other development-related administrative tasks

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Staff Accountant: Museum of the American Revolution

he Museum is seeking a Staff Accountant reporting to the Accounting Manager.  This position is responsible for maintaining and processing weekly accounts payable and associated reports and entries, processing, verification and reconciliation of daily sales, and other general accounting duties.  Candidate must have a minimum of two years of experience working in a general accounting or accounts payable environment.  Must possess a high level of professionalism and confidentiality.

Primary Responsibilities:

Maintain Accounts Payable function including:

Review approved Accounts Payable invoices received for accuracy, including account coding.

Process invoices through accounts payable system and for payment through cash disbursement system including EFTs, bank drafts and paper checks.

Monitor recurring monthly invoices for payment and approval.

Maintain vendor filing system ensuring proper documentation is maintained for all payments and approvals.

Accurately upload all invoices into AP software (Financial Edge).

Process employee expense reimbursements; monitor for irregularities and errors.

Monthly company credit card reconciliation.

Review monthly credit card reconciliation regarding backup and coding accuracy, process through AP system.

Monthly reconciliation of pre-paid expenses.

Maintaining and evolving policy and procedures regarding AP to other departments.

Able to answer questions from staff regarding company AP rules and regulations.

Analyze invoices and make recommendations for cost savings and improvements.

Monitor and reconcile all electronic deposits into the checking account.

Prepare and process daily check deposits.

Maintain daily cash activity spreadsheet.

Daily bank reconciliation verifying all cash inflows/outflows and preparing journal entries to clear reconciling items.

Provide accurate reporting to various departments regarding the deposits of cash receipts.

Track estimated commission payments from third party vendors.

Assist with recording and reconciliation of all Daily Sales activity including:

Sales activity reported by Galaxy POS.  Enter transactions into Daily Sales spreadsheet and reconcile cash activity on a daily basis.

Monitor all credit card activity, review monthly fee reporting and record in General Ledger.

Maintaining hard copies of daily cash deposits sorted on a monthly basis and verifying that the bank deposit slips match Galaxy receipts.

Liaison with Group Sales team verifying payments from Outside Ticketing Agencies, Schools, and Groups

Reconciliation between Galaxy and FE with regards to Scholarship SV cards, OTA AR accounts.

Responsible for the recognition of anytime tickets based on calendar month and 1 yr expiration cycle.

Monthly reconciliation of deferred revenue, deferred memberships, and sales tax payable.

Monitor and reconcile all electronic deposits into the checking account.

Prepare and process daily check deposits.

Prepare and post various journal entries.

Other duties as assigned.
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Manager of the Board of the Director’s Relations & the Relations Office

The position of Manager of the Board of Directors Relations & the President’s Office is a full-time exempt position reporting to the President and CEO. This is a dynamic role in a fast-paced environment, where no two days are the same. The position supports the Mann Center’s Board of Directors and Chairman’s Council relations. The other facet of the role is closely aligned with and supports the President and CEO.

Board of Directors and Chairman’s Council Relations –

Primary Responsibilities:

  • Coordinates all logistical details for all Board meetings, committees, subcommittees, and task force meetings, including scheduling, prep meetings, agendas, minutes, and all other special considerations.
  • Assists the Development department in preparation for Chairman’s Council meetings and gatherings, and assists with the coordination of Board and Council ‘mixer’ events.
  • Records and distributes minutes following each Board, committee, or subcommittee meeting.
  • Maintains Board materials, reports, and files, regularly updating as needed.
  • Maintains historical database of Board and Council members.
  • Maintains records for all Board standing committees, working groups, and task forces, including minutes, bylaws, policies, and resolutions.
  • Creates and maintains a calendar of all Board standing committees, working groups, and task force meetings and events. Initiates drafts for the annual calendar and all agendas.
  • Administers distribution, collection, tabulation, and summary reporting of the annual Board and Council assessments, pledge forms, and code of ethics forms.
  • Serves as primary liaison between the Board of Directors and staff.
  • Maintains accurate and up-to-date lists of Board and Council prospects in collaboration with the President & CEO, Senior Vice President & Chief Advancement Officer, and the Governance Committee.
  • Oversees, or personally conducts research for various Board-related initiatives or projects and prepares executive summaries, proposals, and/or reports of findings at the direction of the President & CEO and Governance Committee.
  • Schedules and produces the agenda and supporting materials for the CEO’s monthly meeting with the Chairman of the Board.
  • Administers the scheduling, creation, and mailing of the recurring Board and Council electronic newsletter.
  • Coordinates all activities for new Board and committee member orientation, including scheduling, refining all orientation materials and summary reports, and survey follow-up.
  • Oversees the coordination and execution of Board and Council special events, including private dinners and cultivation events.
  • Maintains and ensures a high level of confidentiality for sensitive information and material.
  • Creates mailings, newsletters, and other materials for Board members.
  • Functions of the role may change based on the needs of the business.

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Manager, Development Services: Philadelphia Orchestra and Ensemble Arts Philly

The Manager of Development Services will work closely with the Managing Director of Annual Fund & Development Services in the organization and implementation of all Development department systems. The Manager will coordinate financial tracking and reporting for all gift revenue and serves as one of the primary liaisons to the Finance Office. The Manager will act as lead gift processor and supervise the gift processing team to ensure adherence to gift processing policies, procedures and quality and production standards.

The Manager will manage the maintenance of donor records in our CRM, Tessitura, for the Development Office, as well as work on various projects as assigned by the Managing Director of Annual Fund & Development Services. The Manager will oversee critical workflow and the operations of the Development Services team and serve as a key liaison to the rest of the Development team for Development Services needs.

Essential Functions:

Manage daily gift processing work-flow, ensuring gifts are entered correctly and promptly.

Supervise staff, including approval of time sheets, annual goals, and reviews. Manage team schedules to ensure gift processing team is present for necessary in office work.

Serve as the primary contact for banking transactions (wire, ACH, stock gifts, and other payment types) and process complex transactions and adjustments, special fund gifts, and potential customer service issues.

Assist Managing Director with administrative tasks of the budget process, as needed.

Create new funds, campaigns, designations and source codes in database for the Department. Monitor adherence and update and innovate processes as needed.

Work closely with Development staff on record retention policies and procedures

Draft and maintain processing and how-to guides for Development Services processes. Oversee team to ensure these guides are kept up to date on a regular basis and are being adhered to by all team members.

Conduct quality control inspections. Provide feedback and additional training as needed.

Manage the monthly giving program; work closely with the Digital Strategies team to successfully maintain Sustainer giving online.

Oversee the acknowledgement process, ensuring all receipts are compliant with IRS and State requirements and are sent promptly after gifts are received.

Serve as liaison to the Finance department for gift processing issues and reconciliation, producing reconciliation reports on a daily, weekly, monthly, annual, and ad hoc basis.

Maintain Development reports as needed; assist with the creation of new Tessitura reports and modifications to existing reports in conjunction with IT.

Train new staff members on Tessitura and various office applications as necessary. Coordinate training sessions to introduce new system functionalities and refreshers.

Oversee Pledge Receivable processes, including but not limited to sending open pledge reports, producing invoices, and managing the annual write off review with Finance.

Complete special projects as assigned.
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Director of Underwriting and Business Support Partnerships: WXPN

Minimum Salary/Hourly Rate:
$60,000.00
Maximum Salary/Hourly Rate:
$60,000.00

Job Responsibilities

  • Develop and implement sales strategies. Serve as member of station management team. Collaborate with marketing, programming and digital teams to identify multi-media sales opportunities to align sales efforts with the station’s priorities and non-profit mission
  • Hire, train, mentor and coach sales reps to improve performance and achieve sales goals. Set activity and financial goals for the department and individual staff. Effectively evaluate and monitor performance. Develop and procure sales support material. Conduct sales meetings with staff to review sales pacing, results, and forecasts
  • Track sales performance, analyze sales data, and identify trends. Develop solutions to improve sales performance and capitalize on growth opportunities. Target new business and develop key accounts, manage inventory and adjust rates as necessary
  • Engage in direct sales activities: identify, cultivate and solicit major contributions from potential business supporters
  • Ensure adherence to all FCC, University, and station guidelines regarding copy approval, account receivables, and collections
  • Other duties and responsibilities as assigned

Qualifications

  • Bachelor’s degree and five years of proven hands-on demonstrative experience in sales, corporate promotion, and marketing management, or an equivalent combination of education and experience, is required.
  • Excellent communication, organizational, presentation, time-management and computer skills required.
  • Must be able to lead, inspire, organize, motivate and guide team members to accomplish goals while creating a sense of order and direction in a dynamic environment.
  • Experience with planning and implementation or radio sales marketing will be an asset. Experience in using audience research tools such as products produced by Arbitron, Scarborough, Tapscan and others, and in presenting audience data to prospective clients required. Knowledge of Google Analytics will be helpful.
  • Proficiency in using CRM tools to streamline sales processes, improve customer relations and boost team productivity preferred.
  • Ability to articulate a vision and strategy for the sales team required.
  • Must have effective storytelling skills
  • Must own a vehicle and have a valid driver’s license for client meetings

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Director of Education: Weitzman National Museum of American Jewish History

The Weitzman National Museum of American Jewish History (The Weitzman) seeks an entrepreneurial, dynamic, visionary, and strategic leader to serve as its Director of Education. Reporting to the Chief Operating Officer, this individual will be responsible for advancing the Museum’s mission through innovative and engaging educational programming that deepens understanding of the American Jewish experience, fosters intercultural dialogue, and supports lifelong learning for diverse audiences.

The Director of Education will oversee the design, implementation, and evaluation of all educational initiatives, including K-12 school programs, teacher professional development, public programming, digital learning, and community outreach. The ideal candidate will bring a passion for Jewish history and identity, and demonstrated success in museum or informal education leadership.

Key Responsibilities:

    • Strategic Leadership & Vision
      • Develop and implement a cohesive, multi-audience education strategy aligned with the Museum’s mission, exhibitions, and long-term goals.
      • Serve as an institutional thought partner on interpretive approaches and audience engagement.
    • Program Development & Oversight
      • Lead the creation and delivery of educational content and experiences, both onsite and online, for K-12 students, educators, families, adult learners, and community groups.
      • Supervise the Education team, interns, and volunteers, fostering a culture of collaboration, innovation, and accountability.
    • Partnerships & Outreach
      • Cultivate and sustain partnerships with schools, cultural organizations, religious institutions, and community groups.
      • Represent the Museum in local, national, and international education networks.
    • Evaluation & Impact
      • Establish metrics and evaluation tools to assess program effectiveness and inform continuous improvement.
      • Prepare reports, proposals, and presentations for stakeholders, including funders, trustees, and partners.
    • Resource Development
      • Collaborate with the Development team to secure funding through grants, sponsorships, and donor engagement.
      • Oversee the production of high-quality educational materials, curricula, and digital resources.

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Director of Development: Play On Philly

Play On Philly seeks a strategic, passionate, and collaborative Director of Development to lead all fundraising efforts and serve as a key member of our Senior Leadership Team. Reporting to the Executive Director, this individual will manage a comprehensive fundraising strategy—including individual giving, institutional support, corporate partnerships, and events—to foster a strong culture of philanthropy and further POP’s impact. The Director supervises the Partnerships and Communications Manager and works closely with Board members, leadership staff, and external stakeholders.

Key Responsibilities

  • Fundraising & Strategy: build and execute a comprehensive development plan across all giving streams (individual, corporate, foundation, planned giving, EITC, events); collaborate with Executive Director and Board to align plan with organizational strategy
  • Donor Stewardship & Management: cultivate donor and prospect relationships, developing tailored engagement strategies; serve as key solicitor for major gifts
  • Database Maintenance: manage donor communications, acknowledgement processes, and CRM data integrity (DonorPerfect database)
  • Board Liaison: serve as staff liaison for Development at Board of Directors’ meetings and to the Board’s Development Committee
  • Leadership & Collaboration: Supervise and support the Partnerships and Communications Manager; co-lead planning and implementation of fundraising events with the Special Events Manager; represent POP at events and in the community at large

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Finance and HR Director: Wissahickon Trails

Wissahickon Trails is a community-based conservation organization headquartered in Ambler, PA. For 68 years, we have worked to protect and restore nature in the Wissahickon Valley, preserving nearly 1,300 acres of critical open space, building 24 miles of trails for public access, and protecting the health of the Wissahickon Creek. We are seeking a new member of our team who will have the opportunity to impact local environmental conservation and improve the quality of life in the Wissahickon Valley.

Finance & Administration Director

The Finance & Administration Director is responsible for finance, business planning and budgeting, human resources, administration, facilities, and IT. This position reports to the Executive Director and is a member of the organizational leadership team and is expected to be a role model for all staff of the integrity, innovation, and joy we can bring to our everyday work.

We are seeking someone who is eager to contribute to a culture that values relationships, prioritizes listening to others, and has a demonstrated commitment to advancing equity, inclusion, and access. This is a full-time, exempt position reporting to the Executive Director. Some work on weekends and evenings is required.

Essential Duties and Responsibilities

  • Manage financial functions, including vendor payments, invoice generation, banking, accounts payable/receivable, payroll, and grant/contract management, while ensuring compliance with GAAP and relevant regulations. Interface with vendor bookkeeper, providing appropriate documentation and review of work.
  • Analyze and present financial reports accurately and promptly; communicate quarterly and annual financial statements clearly, provide ad hoc project analysis; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.
  • Lead the annual audit process, liaise with external auditors, senior leadership, and the Finance Committee.
  • Oversee and lead annual budgeting and planning process in conjunction with the Executive Director; administer and review all financial plans and budgets; monitor progress and changes; and keep the senior leadership team informed of the organization’s financial status.
  • Manage and maintain a robust financial management/reporting system; ensure that the grants and donor-directed pledge billing and collection schedule are adhered to and that financial data and cash flow are steady and support operational requirements. Update policies as required.
  • Manage vendor contracts, including annual assessments, renewals, and when appropriate, replacements.
  • Administer Wissahickon Trail’s human resources functions, enhancing professional development, compensation, and benefits, performance evaluation, training, recruiting, and employee orientation.
  • Manage the Administrative and Operations Assistant (PT). This position is responsible for reception (in person, telephone, mail and email), overseeing all IT functions, tracking and managing administrative and other office supplies, coordinating all building maintenance, and making deposits to the bank.
  • Additional tasks and special projects as assigned.

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Director of Cooperative Education and Career Services: Bucks County Community College

The Director of Cooperative Education and Career Services is responsible for the leadership, administration, and coordination of cooperative education, internships, and career services across Bucks County Community College. The Director manages personnel and offerings of the Career Development Center, amplifies such offerings by other units across the College—such as the work of career coaches, goals coaches, and job developers, and leads the development and revision of curricular content regarding careers, internships, and co-ops. The Director will foster a college-wide community of practice and sharing of resources, develop synergies, take advantage of economies of scale, and build on industry relationships across the organization that might otherwise remain siloed, underutilized, or underdeveloped.

In addition, the Director works closely with the Director of Advising and the Director of Transfer Services to help position students for post-graduation success, the Director of Student Engagement & Leadership Development to provide out-of-class offerings for students and works with instructors of COLL 101 Orientation to College and GUID 101 Introduction to Guided Studies on career-related course content. The Director represents Bucks County Community College to multiple external constituents, such as employers, chambers of commerce, and professional employer associations; serves as a central point of contact for employers, faculty, staff, and students regarding internship and co-op opportunities; recruits employers and assists them with posting opportunities and recruiting students; fosters healthy relationships with employers and productive student experiences during internship and co-op experiences and intervenes as necessary; ensures the Career Development Center’s programs, services, resources, and events are in close alignment with the goals of Bucks County Community College and national career development and cooperative education standards; and manages the unit budget and supplies.

Applications will be accepted until the position is filled.

Learn more and apply here.

Executive Director: Career Advanced Technology Center (CATC), CCP

Community College of Philadelphia (CCP) is an open-admission, associate-degree-granting institution which provides access to higher education for all who may benefit. Its programs of study in the liberal arts and sciences, career technologies, and basic academic skills provide a coherent foundation for college transfer, employment and lifelong learning. The College serves Philadelphia by preparing its students to be informed and concerned citizens, active participants in the cultural life of the city, and enabled to meet the changing needs of business, industry and the professions. To help address broad economic, cultural and political concerns in the city and beyond, the College draws together students from a wide range of ages and backgrounds and seeks to provide the programs and support they need to achieve their goals.

The Executive Director, Career Advanced Technology Center is the administrative leader responsible for center operations, including programming and services to ensure student, community and employee needs are met. Reporting to the President, this position will lead the College’s initiative to develop and run a Career Advanced Technology Center (CATC). The CATC is intended to support the talent pipeline needs of local industry and provide workforce solutions to area manufacturers. This position is responsible for developing, leading, and coordinating the launch of the CATC by working collaboratively with college and division leadership and program faculty. Additionally, the Executive Director will serve as a liaison to industry partners and external stakeholders, monitor program and project outcomes, and supervise ongoing operations of the CATC. In support of center operations, the Executive Director is responsible for the development of consistent processes and application of policy that align with the College’s administrative practices, and represents the center as a college spokesperson.

Learn more and apply here.