Category: Management Level

The Science History Institute is seeking a full-time Director of Accounting to plan, direct, and coordinate all aspects of the Institute’s accounting, audit, financial, and regulatory functions and systems. The Director of Accounting will support the Chief Financial Officer with systems and processes to manage the organization’s endowment and investment managers. This position will also establish and maintain a strong system of internal controls designed to mitigate all forms of risk, ensure the accuracy of reported financial results, and ensure reported results comply with generally accepted accounting principles. Other duties include supervising a Staff Accountant and Accounting Specialist. This position requires a minimum of three days a week in the office.

The ideal candidate will have:

• Minimum of seven years of accounting experience
• Bachelor’s degree in accounting
• Demonstrated proficiency using accounting software; experience with Financial Edge (FE NXT) highly desirable
• Strong interest in automating manual operations
• Minimum of three years of supervisory experience
• Strong proficiency using Microsoft Office Suite (Excel, Outlook, Word, and PowerPoint)
• Ability to work both independently at times and as part of a collaborative team
• Strong project-management skills, including the ability to successfully manage multiple simultaneous projects while maintaining strong attention to detail
• Ability to work and communicate effectively with all levels of staff

To be considered for this position, please send a cover letter, resume, and contact information for three professional references to the link provided:

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=dfce6b34-cb4a-4e83-92c4-02266321bf25&ccId=19000101_000001&lang=en_US&jobId=545196

The starting annual salary for this position is $80,000. Salary offer may be higher based on candidate’s experience.

The Science History Institute provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. The Science History Institute is committed to diversity, equity, and inclusion and strongly encourages applicants from underrepresented groups such as women, racioethnic minorities, LGBTQ+, and people with disabilities to apply.

About the Science History Institute

Founded in 1982, the Science History Institute collects, preserves, interprets, and shares the lesser-known and sometimes overlooked stories from the history of science and technology. And we don’t just mean discoveries made in laboratories. We dive deep into the history of scientific successes and failures, with a focus on expanding knowledge and broadening our understanding of how science and society intersect. We tell the stories behind the science. Visit the Institute’s museum and library, listen to our podcasts, read our magazine and blog, attend our programs, and browse our digital collections. It’s all free so you can be free to discover the science in your life. Learn more at sciencehistory.org or follow us on Facebook, Twitter, and Instagram.

Fairmount Park Conservancy brings parks to life. We work with the City of Philadelphia and its communities to steward our parks and nurture our shared environment, cultural resources, and public health.  We lead capital projects and historic preservation efforts, foster neighborhood park stewardship, attract and leverage investments, and develop innovative programs throughout the 10,200 acres that include Fairmount Park, six other watershed parks, and more than 130 neighborhood parks and gardens around the city.

Position Overview:

The Staff Accountant is responsible for the facilitation and execution of the accounting tasks related to Conservancy operations. This position reports to the Controller of the Conservancy.  Key responsibilities include managing Accounts Receivable, Accounts Payable, and finance information systems, and supporting senior leadership with audit and compliance actions.

Responsibilities:

• Client and Vendor Management
  • Coordinate with contractors and vendors to ensure timely submission of payment requests
  • Prepare all vendor and contractor invoices for payment
  • Prepare monthly client requisitions and reimbursement requests according to grant requirements
  • Monitor reimbursements to Conservancy and its vendors and contractors
  • Prepare and coordinate bank draws for financing to ensure timely payments
• Report, Track, and Monitor Project Activity
  • Ensure contractor and vendor compliance with contract terms and conditions
  • Update project spending rates monthly to assist senior leadership in managing organizational cash flow
  • Prepare monthly cost reports for project managers
  • Track changes, allowances, and contingency reserves
  • Maintain project files and update information in relevant software

This role also supports project-based work of the Conservancy in conjunction with the respective team facilitating the project. Some of the core project-based duties are:

• Project Start-Up
  • Collaborate with the Project Manager to establish budget frameworks for job costing and billings
  • Track new and existing projects in the operational software according to approved documents
  • Organize approved documents and ensure compliance with the Conservancy’s retention policy and audit requirements
• Project Closeout
  • Assist with the financial aspects of project closeout
  • Participate in any project, funder, or organizational audit

Read more

The Franklin Institute, the most visited museum in the Commonwealth of Pennsylvania, strives to be the world leader in promoting science and technology education and literacy through inspiring and engaging experiences that cultivate curiosity, critical thinking, and an understanding of the crucial role science plays in our lives.

At The Franklin Institute, we provide an environment that is as nurturing as it is dynamic. Our team-oriented approach allows for ample learning and career growth opportunities. We think you will find TFI offers the ideal atmosphere in which to best use your skills and talents. We are eager for your input, ideas, and inspiration.

The Assistant Director of Group Sales will oversee strategy, planning, and execution of The Franklin Institute’s Contact Center, with a primary focus on Group Sales.  This position will lead the daily operation of the Contact Center, which is TFI’s hub for guest communication and advance ticket sales, as well as managing and reporting the Admission Department’s funds. This is a critical role at The Franklin Institute that establishes the TFI customer experience by creating a culture of best-in-class pre- and post-visit service.

Position Description

• Develop and execute strategic plans to meet or exceed group sales goals
• Understand industry trends for this market
• Maintain a thorough understanding of the TFI Group Sales process, including booking tickets, confirming reservations, collecting payment, and fulfilling orders through the Galaxy ticketing system.
• Oversee TFI’s Contact Center team to ensure standards are met and executed in a seamless and accurate manner.
• Determine contact center performance targets for speed, accuracy, quality, sales, and efficiency, and ensure these goals are met on a daily, weekly, and monthly basis
• Create a fun, positive, inclusive team environment for all staff members
• Assist the Director of Business Operations with achieving departmental goals and fill in support for ticketing and customer service initiatives when needed
• Complete weekly revenue reconciling procedures, including, but not limited to, cash and check deposits, closing shift reports, billing and refund submissions and partner revenue reports. Timely report errors to the Director.
• Responsible for the timely completion of Payroll and schedules for hourly team members as well as manager.
• Manage department spending according to budget
• Expertly operates the 8×8 contact center software and is the liaison between the contact center and IT.
• Develop and generate ideas that support delivering a World Class Visitor Experience to museum constituents.
• Update telephone system queue messages to ensure call routing is set up appropriately.

Read more

BalletX is looking for a passionate, creative, and results-driven Development Manager to join our dynamic team. This full-time role is crucial in advancing our mission by managing and enhancing fundraising initiatives across the annual fund, Premiere Circle, and institutional giving. The ideal candidate will excel in developing and executing strategies to strengthen relationships with BalletX’s diverse community of supporters, ensuring every donor feels valued and appreciated. If you are an organized, goal-oriented professional with a knack for relationship-building and a commitment to elevating BalletX’s impact, we want to hear from you!

BalletX, Philadelphia’s premier contemporary ballet, merges artistic innovation with technical excellence to create new works of athleticism, emotion, and grace. Founded in 2005 and led by Artistic & Executive Director Christine Cox, the company has commissioned nearly 80 choreographers from around the world to produce 140 world premieres that reflect diverse stories and modern perspectives. With a versatile ensemble of 16 dancers celebrated as “among America’s best” by The New York Times, BalletX consistently pushes the boundaries of classical ballet. As a global incubator for artistic talent, BalletX captivates audiences at prestigious venues, including The Kennedy Center, Vail Dance Festival, The Joyce Theater, and Jacob’s Pillow Dance Festival. Through innovative performances, international tours, and robust community outreach, BalletX fosters extraordinary dance experiences that inspire human connection. Learn more at www.BalletX.org.

Reporting to the Director of Development, our ideal Development Manager is an advocate for the arts, blending attention to detail with a proactive approach to growth and relationship-building. They will be a strategic, organized, and mission-aligned professional dedicated to nurturing donor relationships, exemplifying BalletX’s gratitude and respect for its supporters. This role requires a creative and driven team player ready to thrive in a collaborative, fast-paced environment, contributing significantly to BalletX’s mission and expansion.

Position Overview

The Development Manager supports BalletX’s fundraising efforts by managing the Annual Fund, Premiere Circle, and grants program, focusing on donors contributing between $1 and $4,999. Reporting to the Director of Development, the Development Manager is responsible for personalized donor engagement, managing grant applications and reports, and supporting smaller-scale events that build donor loyalty and expand BalletX’s community reach.

Responsibilities (including but not limited to):

• Annual Fund Management: Oversee BalletX’s Annual Fund by creating and executing multi-channel campaigns targeting donors at the $1-$1,000 level. Track, analyze, and report on Annual Fund performance, with an emphasis on donor acquisition and retention. Identify and implement opportunities for donors to move into the Premiere Circle.
• Premiere Circle Development: Manage the Premiere Circle donor group ($1,000-$4,999) through targeted solicitation and stewardship strategies. Work with the Director of Development on donor transition plans, preparing high-potential donors for major gift qualification. Track Premiere Circle performance and produce regular reports for strategic analysis.
• Donor Relations & Stewardship: Build relationships with Annual Fund and Premiere Circle donors, executing tailored engagement plans that foster loyalty and support. Collaborate with the Director of Development to implement a clear donor transition plan for those moving into major gift consideration, ensuring a seamless donor experience.
• Grants Management: Manage BalletX’s grants program, including foundation and government grant applications and reports. Collaborate with the external grant writer on proposals, working independently on reporting and maintaining relationships with grantors. Keep the Director updated on grant progress and secure ongoing support by providing impactful updates to funders. Coordinate VIP invitations to BalletX performances and programming.
• Event Coordination: Plan and support small- to mid-scale donor events, working with the Development & Marketing Coordinator on logistics. Assist with on-site donor cultivation at larger events led by the Director, helping to ensure donor engagement and an enjoyable guest experience.
• Database & Donor Management: Maintain accurate records in BalletX’s CRM system, tracking all donor interactions and updating solicitation lists. Provide regular reports on Annual Fund and Premiere Circle metrics to inform strategies for donor acquisition and retention. Conduct data analysis to support decision-making and identify trends.
• Marketing Collaboration: Develop targeted donor communications for Annual Fund, Premiere Circle, and grant outreach, collaborating with the marketing team to ensure consistent, compelling messaging. Align messaging with BalletX’s broader marketing strategy as directed by the Director of Development.

Read more