Category: Management Level

Operations and Administration Manager, Read by 4th: Free Library of Philadelphia

The Operations and Administration Manager leads critical administrative and operational tasks and provides important fiscal management to the department. This includes but is not limited to managing our inventory of literacy resources, creating and maintaining systems for distributing materials and supplies to partner organizations, managing the book ordering, keeping detailed track of various key performance indicators such as event registration and attendance and book sales, managing vendor relationships, managing our fiscal tasks (accounts payable and expense tracking primarily), leading meeting and event logistics.

Competitive candidates will have strong organizational skills and have great attention to details, will enjoy creating and maintaining data tracking systems, and top-notch customer service skills, and have a passion for supporting Philadelphia’s libraries.

This position is in the office three days a week (currently Tuesday, Wednesday and Thursday), full-time, exempt, and reports to the Managing Director of Read by 4th.

Responsibilities

Fiscal Operations:

  • Manage relationships with vendors
  • Process invoices and expenses for staff and vendors
  • Arrange and follow-up on travel reimbursements and other expenses incurred by visiting speakers and other guests
  • Maintain an excel tracking system for budget-to-actuals for four distinct, yet connected, budgets: Read by 4th, Author Events, One Book One Philadelphia and Teen Author Series.
  • Provide reports to the supervisors, and to the development and finance departments on spending
  • Provide guidance to team members on budget management and expense decisions, based on budget-to-actuals

Administrative Operations:

  • Maintain a functioning office space including ensuring an inventory of office supplies, and ensuring our supply of Read by 4th partner resources (children’s books and family resources) is organized and accessible
  • Manage calendars for three senior staff members, setting up meetings, identifying conflicts and proactively rescheduling meetings as necessary
  • Reserve conference rooms and coordinate catering for meetings and ensure the physical set-up of the meeting space (includes technology needs and meeting supplies) as necessary
  • Data tracking (registration numbers, attendees, book sales) for public programming team
  • Prepare reports on seasonal outcomes of major programs

Inventory Management (Resource, Book and Supplies):

  • Maintain an accurate inventory of partner resources, prioritizing efficient procurement & distribution processes
  • Management and distribution of material to partners including arranging for couriers and delivery as necessary
  • Support the Author Events, Teen Authors series, and One Book teams with book ordering, returning and distribution

Fundraising and Resource Development Support:

  • Additional responsibilities include fostering a culture of philanthropy mindset. As a nonprofit organization, all staff are expected to actively engage in fundraising efforts organized or attended by staff, and to promote the organization’s mission and values in and outside the organization.

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Associate Director of Alumni and Family Engagement: Haverford College

Haverford Offers Great Benefits: The College offers a comprehensive benefits program that includes possible work-from-home opportunities, automatic 10% retirement contribution to your retirement account upon eligibility (no match required), a 50% tuition benefit for dependent children upon eligibility, 14 paid holidays (including the week before New Year’s Day off), Health Savings Account contribution of $700 for individuals and$1400 for families (no match required), affordable medical plans, and a beautiful arboretum campus with walking trail and easy public transportation access. Please visit the Benefits page (https://www.haverford.edu/human-resources/benefits) for more information.

Work Location: This position will be eligible for a hybrid work schedule, pursuant to the College’s Work Location Policy.

About Institutional Advancement
The next decade will be a time of significant transformation and growth as Haverford approaches the 200th anniversary of its founding in 1833. This is an exciting time to join Haverford’s Institutional Advancement (IA) team – a team whose work helps to strengthen the unique learning experience at the core of the College’s mission. With a people-first, data-driven approach to philanthropy, the IA team builds and stewards relationships with the College’s deep constituency base. With a focus on the future, the IA team is expanding its impact by leading a comprehensive, multi-faceted campaign aligned with Haverford’s strategic plan. As the campaign ramps up, the team is looking for enthusiastic and dedicated philanthropy professionals who want to innovate and usher Haverford College into a new era.

Built upon a Quaker foundation of hands-on, values-based learning, Haverford fosters a transformative, inclusive community of inquisitive students, exceptional faculty, and dedicated staff who are wholly invested in the institution. Haverford instills in its students self-directed leadership and active engagement within the College and beyond, leading to an alumni constituency, including parents, families, friends, and more, who believe deeply in the College’s mission and are committed to Haverford’s long-term success and sustainability in an ever-changing landscape.

Job Summary 

The Associate Director designs and implements comprehensive engagement opportunities for the Haverford alumni and family community that are seamlessly aligned with the College’s fundraising and engagement efforts. This individual is part of the Alumni and Family Engagement team (AFE) which sits within the Alumni and Constituent Engagement (ACE) department, alongside colleagues in Special Events and Volunteer Leadership Strategy.

The Associate Director of Alumni and Family Engagement (AFE) plays a key strategic role in overseeing large-scale on-campus signature events. This position is responsible for project managing major programs such as Move-In Day, Family and Friends Weekend, and Alumni Weekend.  This work is essential in fostering strong relationships with alumni and families, ultimately deepening engagement and strengthening philanthropic support for Haverford.
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Development Officer/Senior Development Officer: Bryn Mawr College

 

Reporting to the Director of Major Gifts, the Development or Senior Development Officer is responsible for the qualification, cultivation, solicitation, and stewardship of a portfolio of approximately 100-125 alumnae/i, parents, and friends with the capacity to make gifts of $100,000 or more, in support of college initiatives.

The position is a vital part of the Alumnae/i Relations and Development team and will help ensure the success of the College’s comprehensive engagement goals. In addition to prospect management, there are opportunities on the Major Gifts team for professional growth in programmatic work.

Job Duties:

  • Create opportunities to conduct face-to-face or virtual meetings for the purposes of qualifying, cultivating, soliciting, and stewarding an assigned portfolio of 100-125 current and prospective donors;
  • Develop and implement rich prospect strategies to maximize each individual’s support of the College by partnering with colleagues in Alumnae/i Relations and Development, the Career and Civic Engagement Center, faculty, Admissions, and high-level volunteers;
  • Work with Prospect Research to identify, qualify, and assign new major gift prospects;
  • Develop a knowledge of Bryn Mawr’s history, traditions, academics, and extracurricular programs;
  • Maintain a thorough understanding of the College’s priorities and how those initiatives translate to fundraising and engagement opportunities;
  • Participate in departmental and professional training programs to maintain best-practice standard;
  • Other duties as assigned by the Director of Major Gifts.

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Assistant Director of Intercultural Engagement: Bryn Mawr College

Playing a key role on the Impact Center for Community, Equity, & Understanding team, the Assistant Director for Intercultural Engagement leads the campus programming of the Enid Cook ’31 Center (ECC), where student activity and cultural exploration focuses on race, ethnicity, and intersectionality. The Enid Cook Center is named after the first African-American woman to graduate from Bryn Mawr’s undergraduate program.

The Assistant Director will provide program leadership and manage the daily operations of the ECC.  Additionally, in collaboration with the Dean for Equity, Inclusion, and Community Life, the Assistant Director will help to provide and promote diversity, equity, and inclusion programming at the Impact Center.

QUALIFICATIONS:

  • Bachelor’s degree required; Master’s degree preferred.
  • Ability to consistently work some evenings and weekends for programming outside of regular business hours.
  • Demonstrated commitment to diversity, equity, and inclusion
  • Demonstrated understanding of intersectional identities and cultural competence.
  • At least four years’ experience teaching and/or working with students in a higher education setting, or any combination of experience, education or training which provides the necessary skills, abilities, and knowledge for success in this position.

APPLY

To express your interest in this role, please submit a cover letter and resume through Interfolio:  https://apply.interfolio.com/166177

ABOUT THE INSTITUTION

Bryn Mawr College is located in the Philadelphia, Pennsylvania region. The College serves a population of approximately 1,700 students at both the undergraduate and graduate levels. Campus is easily reached by public transportation as well as most major highways. The College offers competitive salaries and excellent benefits that include a generous retirement contribution, paid time off and reasonably priced health coverage. Bryn Mawr College is an equal opportunity employer that believes that diversity strengthens our community.

 

Assistant Director, OAPS: Philadelphia Corporation for Aging

A private nonprofit organization founded in 1973, Philadelphia Corporation for Aging (PCA) is a large agency that is part of the Area Agency on Aging (AAA) nationwide network. Founded as a result of the federal Older Americans Act, the AAAs are mandated to “facilitate the area-wide development and implementation of a comprehensive, coordinated system for providing long-term care in home and community-based settings, in a manner responsive to the needs and preferences of older individuals and their family caregivers.” PCA carries out this mission through advocacy, stewardship of public funding, planning, development and administration of programs, and service coordination.

The mission of PCA is to improve the quality of life for older Philadelphians and those with disabilities and assist them in achieving the greatest possible levels of health, independence, and productivity.

Benefits:

  • Medical, prescription drug, vision, and dental coverage
  • Flexible spending plan (health and dependent care)
  • EAP, life insurance, short- and long-term disability insurance
  • Pre-tax commuting, and parking benefits
  • 403(b) retirement plan with employer contributions and optional employee pre-tax contributions.
  • Annual paid time off includes holidays, sick days, personal days, and weeks’ vacation depending on tenure.
Requirements

Description of Role: Reporting to the Director of Adult Protective Services (OAPS), the Assistant Director manages and supervises the OAPS department, with responsibility for direct management of OAPS Supervisors and management and oversight of departmental operations. This position provides direct support to the Director. The OAPS department is responsible for conducting investigations in Philadelphia for older adults in need of protective services.

Required Education: Bachelor’s degree or equivalent certification required. Master of Arts/or Science preferred.

Required Experience:

  • Minimum of five years’ experience in supervision, program development, and/or administration of social service programs with an emphasis on crisis work.
  • Demonstrated track record managing people and programs.
  • Demonstrated critical decision-making skills and experience.
  • Demonstrated ability to lead and coach for success, including using data to support improvement efforts.

Job Responsibilities:

  • Department Leadership:
  • Under the direction of the Director of OAPS, carries out all such activities as assigned to meet the mission of the OAPS department.
  • Assists in coordinating the work of direct service, technical, and support personnel in providing protective services to older adults in Philadelphia County.
  • Assists the Director with planning, development, and implementation of all aspects of the Program, including decision making, staffing, and quality assurance.
  • Supervises designated staff and conducts training in areas identified by the Director.
  • Assists with development and revision of policies, procedures, and guidelines for the department.
  • Contributes to upholding a highly supportive team culture.
  • Staff Management:
  •  Assists with hiring and onboarding of staff and ensures compliance with PCA policies and procedures.
  •  Serves as a daily backup for the department supervisory staff, responding to questions and problems.
  • Assists in development of new hire orientation and training. Provides in-service training for staff through formal supervision and team meetings and plans and participates in other training as assigned by the Director.
  • Holds regularly scheduled team meetings and individual supervisory check-ins; maintains appropriate documentation.
  • Data, Compliance, and Performance Management:
  • Serves as liaison to IT and monitors staff’s compliance with automated systems.
  • Assures consistent, current, and accurate data input by all staff.
  • Assures direct service staff maintains full compliance with law and regulations applicable to the OAPS program.
  • Participates in program audits and conducts monthly review of cases from each unit as part of quality assurance initiative.
  • Interprets regulations pertaining to PA Act 79, as well as other regulatory requirements and laws related to the provision of protective services.
  • Completes monthly reports and prepares other written materials as assigned by the Director.
  • Internal and External Collaboration:
  • Serves as the backup chairperson of the Philadelphia Financial Exploitation Prevention Taskforce.
  • Serves as a liaison to PCA’s legal department and other departments as designated by the Director.
  • Establishes rapport with PCA staff, consumers, providers, families, and outside agencies.
  • Evaluates and monitors the performance of staff, establishes employee performance goals, identifies employee training needs and completes written performance evaluations.
  • Provides a minimum of weekly supervision to all direct reports for performance monitoring, training, and skill development.
  • Performs other duties as assigned.

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Long Term Care Operations Director: Philadelphia Corporation for Aging

A private nonprofit organization founded in 1973, Philadelphia Corporation for Aging (PCA) is a large agency that is part of the Area Agency on Aging (AAA) nationwide network. Founded as a result of the federal Older Americans Act, the AAAs are mandated to “facilitate the area-wide development and implementation of a comprehensive, coordinated system for providing long-term care in home and community-based settings, in a manner responsive to the needs and preferences of older individuals and their family caregivers.” PCA carries out this mission through advocacy, stewardship of public funding, planning, development and administration of programs, and service coordination.

The mission of PCA is to improve the quality of life for older Philadelphians and those with disabilities and assist them in achieving the greatest possible levels of health, independence, and productivity.

Benefits:

  • Medical, prescription drug, vision, and dental coverage
  • Flexible spending plan (health and dependent care)
  • EAP, life insurance, short- and long-term disability insurance
  • Pre-tax commuting, and parking benefits
  • 403(b) retirement plan with employer contributions and optional employee pre-tax contributions.
  • Annual paid time off includes 13 holidays, 10 sick days, 2 personal days, and vacation depending on tenure.

Description of Role: Reporting to the Executive Administrator of Long-Term Care, this position is responsible for the overall management of the department providing community based long-term care to chronically impaired older persons in their own homes. This position carries responsibility for the ongoing development and maintenance of a highly structured, refined care management system, including the management of the OPTIONS and Veterans Directed Care funding streams.

Requirements

Required Education and Experience: 

  • Master of Social Work or related behavioral science degree, Master of Science in Nursing or a Bachelor of Science in Nursing required.
  • Minimum of 7-10 years managerial experience at a senior level. Progressively responsible experience in personnel supervision, administration, quality assurance, budgeting, and program development.

Job Responsibilities: 

a) Proactively seeks to identify and carry out all such activities as may be appropriate to meet the goals of this position and the mission of the Long-Term Care Options department. Coordinates the work of all clinical, technical, and support personnel on behalf of meeting the community based, long term care needs of the people with disabilities and chronically impaired older adults.

b) Plans, develops, and implements all aspects of the Options program, including the development and implementation of policy and procedures according to the OPTIONS chapter.

c) Directs department management including Assistant Directors, Aging Care Manager Supervisors, professional and clerical staff, and directs the day-to-day operations of the program.

d) Oversees all program automation in conjunction with Management Information System (MIS) related to Long Term Care Options and is responsible for the appropriate and optimal utilization of MIS by all staff. Recommends modifications and systems development to meet program requirements.

e) Interviews and recommends employment in conjunction with Human Resources department management for supervisory, and care management staff. Responsible for the oversight and enforcement of PCA personnel policies and procedures within LTCO.

f) Implements state standards and regulations applicable to the Options Program. Oversees and monitors a quality assurance program consistent with the agency and OPTIONS chapter quality assurance objectives. Participates in program audits and reviews, as necessary.

g) Maintains effective and ongoing communication with service providers and develops cooperative working relationships with other PCA departments: maintain appropriate supervision records.

h) Develops plans and materials for community education and public information and participates in training and meetings with outside organizations and other PCA departments, as necessary.

i) Develops and maintains data and reporting procedures to satisfy local and state requirements, and the needs of the OPTIONS program. Monitors monthly program expenditures to maximize resources and serve as many consumers as possible. Prepares an annual budget and service projections and completes any requested budget revisions.

j) Closely monitors all service authorization, invoice processing and payment reconciliation.

k) Contributes to uphold a highly supportive team culture.

l) Performs other duties as assigned.
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Director, Client Engagement and Business Support: Philadelphia Industrial Development Corporation (PIDC)

Philadelphia Industrial Development Corporation (PIDC) is Philadelphia’s public-private economic development corporation. Our mission is to spur investment, support business growth, and foster developments that create jobs, revitalize neighborhoods, and drive growth to every corner of Philadelphia. We achieve our mission through a diverse range of financing products, real estate solutions, and business support services. You can learn more about PIDC at pidcphila.com.

PIDC is committed to driving transformative growth for Philadelphians with a human-centered approach by directing our financial and real estate services, knowledge, and networks toward creating a vibrant and sustainable Philadelphia. To achieve this mission, PIDC focuses on five areas:

  • CAPACITY: Create and sustain internal capacity and external partnerships to scale the availability and breadth of economic development resources and solutions.
  • CAPITAL ACCESS AND SERVICES: Expand financing and business support services to benefit under-resourced communities and marginalized populations.
  • LAND USE: Catalyze development of projects that create quality jobs, advance equity, and promote sustainability.
  • KNOWLEDGE AND NETWORKS: Share knowledge and networks to respond to clients, partners, and market needs.
  • EMPLOYEE WELL-BEING: Elevate the physical, mental, and financial well-being of PIDC employees and provide opportunity for each to thrive and grow professionally.

PIDC is governed by a thirty-member Board of Directors, appointed by the Mayor of Philadelphia and the President of the Greater Philadelphia Chamber of Commerce. The staff includes approximately 60 full-time employees, and PIDC’s current 12-member senior leadership team has a combined 150+ years of experience at PIDC. The organization’s annual budget of approximately $12M is funded by a combination from fees generated by PIDC’s transaction activities, service and management contracts, and contributed revenue.

Over the past 65+ years, PIDC has settled over 13,500 transactions with a diverse range of clients — including nearly $21 billion of financing and 3,400+ acres of land sales — which have leveraged tens of billions of dollars in total investment and assisted in retaining and creating hundreds of thousands of jobs in Philadelphia.

Client Engagement is dedicated to empowering small businesses through comprehensive business education and advisory services that drive improved managerial and organizational efficiencies. Our mission is to foster stability and sustainable growth by delivering practical, tailored strategies and actionable solutions. As a trusted advisor and strategic partner, our priority is collaboration to ensure businesses not only survive but thrive in a constantly evolving economic landscape.
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Financial Controller: Philadelphia Youth Network

The Philadelphia Youth Network (PYN) is seeking a dynamic Controller to lead and manage both strategic financial tasks and hands-on operations in a non-profit setting.

We’re looking for candidates who bring extensive non-profit accounting experience and those who understand the nuances of grant management, fund accounting, compliance, and budgeting that drive mission-focused organizations like ours.

This role is both leadership and hands-on. As the Controller, you’ll take charge of high-level financial tasks—including reporting, planning, analysis, and grant oversight—while also engaging directly in the day-to-day operations, providing essential support to your team.

This is your opportunity to shape the financial future of a values-driven organization, support youth development, and lead with purpose.

If this opportunity aligns with your passion and expertise, we encourage you to apply and become a vital part of our team!

WHO IS PHILADELPHIA YOUTH NETWORK?

PYN alleviates poverty by preparing young people to succeed in tomorrow’s workforce. PYN coordinates partners that connect young people to education and employment experiences, equipping them with the skills employers need. As a result, PYN creates a system of services that help young people become successful, creating a diverse local talent pipeline. Learn more at www.pyninc.org

POSITION SUMMARY:

The Controller will be a key member of our leadership team, responsible for overseeing the financial operations of the organization and ensuring the accuracy, transparency, and integrity of all financial records. This role involves managing the accounting team, preparing timely and accurate financial reports, and collaborating with leadership to develop strategic financial plans that align with and support the organization’s mission and goals. The ideal candidate will bring extensive experience in nonprofit accounting, exceptional analytical skills, a proactive approach as both a leader and hands-on contributor, and a strong commitment to upholding the highest standards of ethical financial management.

POSITION QUALIFICATIONS:

Financial Management

  • Oversee all aspects of the organization’s financial operations, including budgeting, forecasting, and financial planning.
  • Develop and enforce financial policies and procedures to ensure compliance with applicable legal and regulatory requirements.
  • Prepare and present accurate, timely financial reports to the executive team, board of directors, and other key stakeholders.
  • Monitor cash flow and manage investments to maintain the organization’s financial health and stability.
  • Coordinate the annual audit process, collaborating with external auditors to ensure accurate and timely completion.

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Interim Co-Executive Director of Operations & Development: The Center for Emerging Visual Arts

Minimum Salary/Hourly Rate:
$70,000.00
Maximum Salary/Hourly Rate:
$75,000.00

The Center for Emerging Visual Artists (CFEVA) seeks an arts management professional with strong business acumen and experience; excellent communications skills; deep, successful fundraising experience, and a keen interest in Philadelphia’s vibrant visual artist community to lead the organization’s Operations and Development strategies. The Interim Co-Executive Director of Operations & Development (“CDOD”) will be part of a two-person organizational leadership team, working alongside the Executive Artistic Director to achieve CFEVA’s mission and strategic goals.

With a mission to cultivate, nurture, and advance the careers of emerging visual artists, while simultaneously expanding opportunities for the public to discover and connect with all artists and their work, CFEVA’s services raise the profile of Philadelphia’s professional artists, foster artistic experimentation and innovation, and showcase how vibrant artistic communities boost civic engagement. Through fellowships, residencies, educational outreach, regional exhibitions, professional development, and citywide events, CFEVA provides artists with the tangible resources needed to develop viable and sustainable careers. CFEVA was founded by the late Felicity R. “Bebe” Benoliel in 1983 as the Creative Artists Network and over the last 35 years has developed into one of the region’s most respected service providers for artists and presenters of art to the region’s communities.

Position Overview

The CDOD provides the leadership, strategic direction, management and coordination of CFEVA’s Operations and Development functions. This position works in close collaboration with the Executive Artistic Director and Program staff and reports directly to the Board of Directors. As CFEVA’s Chief Fundraiser, the CDOD will spearhead all Development efforts, including cultivating and stewarding individual, corporate, government and foundation relationships, with the goal of securing diverse streams of contributed revenue. This position also helps to raise the visibility of CFEVA’s mission with external constituents while balancing CFEVA’s business operations.

Roles and Responsibilities:

• Craft and execute an annual Development plan that includes identifying, cultivating, soliciting, and stewarding individual and institutional relationships.

• Manage individual donor campaigns, including growing the Collector’s Circle leadership annual giving program, driving Annual Fund efforts, and securing major gifts through special appeals.

• Spearhead foundation and government grant-seeking efforts, including research, strategy development, proposal preparation, budgeting and reporting.

• Identify and secure corporate relationships through CFEVA’s custom exhibition program and for exhibition and event sponsorship.

• In partnership with the Special Events Committee, plan and implement CFEVA’s annual fundraising benefit—the CFEVA Art Party—including crafting the event theme, securing sponsorship and individual Host Committee support, managing vendor relationships, and coordinating logistical details.

• Coordinate other special events, including Collector’s Circle events, POST fundraisers, and cultivation activities, and engage donors and supporters at all CFEVA events.

• In partnership with the Executive Artistic Director, craft a vision for CFEVA’s Marketing and Public Relations platform. Guide program staff in executing digital marketing and social media efforts, draft and distribute press releases and media advisories, and track media impressions.

• Move the organization from our current headquarters to a temporary space, and ultimately to a new permanent home.

• Actively prepare for and participate in all Board meetings and serve as the primary liaison to the Finance, Development and Executive Committees. Maintain positive Board relationships. Support the Board recruitment process.

• Supervise a part-time bookkeeper and co-manage interns.

• Working with the Board Treasurer, Finance Committee, and part-time Bookkeeper, manage CFEVA’s financial systems, with a keen eye on A/R, A/P, and cash flow projections. Gather materials in preparation for the annual audit, distribute 1099’s and W-2’s. Prepare the organization’s annual operating budget consistent with business plans and strategic goals.

• Manage CFEVA’s benefits program, including serving as primary contact for the organization’s healthcare, dental, Simple IRA, and payroll providers. Document internal policies and procedures and ensure the CFEVA Handbook for Employees is followed. Annually renew CFEVA’s insurance policies.

The Ideal Candidate:

CFEVA is a dynamic, fast-moving organization that values creativity and innovative thinking while fostering strong teamwork and mutual respect among its staff and Board. The ideal candidate possesses outstanding interpersonal skills, is enthusiastic, detail-oriented and a quick learner, and is able to tackle many projects at one time. The candidate must have a passion for the arts, credibility in the community and the savvy to build rapport with many different kinds of constituents. The candidate is adaptable and

flexible, is able to effectively work under pressure, uses good judgment, and is willing to take a fresh approach to produce quality work.
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Assistant Director of Group Sales: The Franklin Institute

The Assistant Director of Group Sales will oversee strategy, planning, and execution of The Franklin Institute’s Contact Center, with a primary focus on Group Sales. This position will lead the daily operation of the Contact Center, which is TFI’s hub for guest communication and advance ticket sales, as well as managing and reporting the Admission Department’s funds. This is a critical role at The Franklin Institute that establishes the TFI customer experience by creating a culture of best-in-class pre- and post-visit service.

Minimum Salary/Hourly Rate:
$75,000.00
Maximum Salary/Hourly Rate:
$80,000.00