Position Description Overview
Reporting to the Director of Development, the Development Coordinator supports the full range of Asian Arts Initiative’s fundraising activities, with a particular focus on development operations, donor data and analysis, individual giving and stewardship, grants administration, fundraising events, and volunteer coordination.
As part of a two-person Development team, the Development Coordinator works extensively within AAI’s Salesforce CRM to ensure Development data is accurate, complete, and useful; processes and acknowledges gifts; tracks donor and prospect engagement; coordinates grant deadlines and reporting requirements; supports individual giving campaigns and donor cultivation; and produces reports and analysis that inform fundraising strategy.
This position is well suited to an organized, detail-oriented development professional who enjoys working with data and systems as much as working with people. The successful candidate will be comfortable managing recurring processes independently, identifying gaps or inconsistencies, and helping develop more effective systems as AAI expands its fundraising program.
As a mission-driven, culturally specific community arts organization, AAI seeks a Development Coordinator who approaches fundraising and donor engagement in ways that reflect the organization’s commitment to racial equity, community, and the experiences of Asian American, BIPOC, immigrant, LGBTQ+, and historically marginalized communities.
Key Responsibilities
Development Operations, CRM & Data
● Maintain accurate and complete donor, prospect, institutional, event, gift, and engagement records in Salesforce.
● Process gifts and maintain complete and accurate contribution records, including appropriate documentation, coding, and donor information.
● Conduct regular database audits and resolve duplicate, incomplete, or inconsistent records.
● Create reports, dashboards, lists, and data analyses to support fundraising strategy, donor cultivation, campaigns, events, grant reporting, and financial reconciliation.
● Identify data gaps, inconsistencies, and opportunities to improve Development tracking and workflows. Individual Giving & Donor Stewardship
● Prepare timely donor acknowledgements, tax receipts, and other stewardship correspondence.
● Maintain donor stewardship and cultivation plans and track correspondence, meetings, solicitations, and other touchpoints in Salesforce.
● Support annual and special giving campaigns, including list preparation, segmentation, mailings, digital appeals, and response tracking.
● Conduct donor and prospect research and assist with identifying prospective individual, corporate, and institutional supporters.
● Prepare donor histories, prospect profiles, briefing materials, and other information for meetings and solicitations.
● Support donor cultivation and stewardship activities, including communications, visits, small gatherings, and special events.
Grants & Institutional Giving
● Maintain AAI’s institutional funding calendar and track proposal, reporting, payment, and renewal deadlines in Salesforce.
● Maintain grant records, agreements, budgets, reporting requirements, and supporting documentation.
● Track grant deliverables and reporting requirements and proactively flag upcoming deadlines or information needs.
● Coordinate with Program, Finance, and other staff to gather information needed for proposals and reports.