Category: Management Level

Operations Manager: Live Like Blaine Foundation

The Live Like Blaine Foundation, a small but growing nonprofit organization, is seeking an energetic and detail-oriented person to organize and oversee daily operations of the organization. This Manager position is 10 hours/week and reports to the organization’s Executive Director. The position allows for a mix of in-office and remote work.

The Manager supports the Executive Director in the implementation and monitoring of the organization’s day-to-day activities. The responsibilities are wide and varied; they require the ability to learn quickly, be a team player, and remain flexible. The ideal candidate is hard-working, a strong multi-tasker and extremely organized. Nonprofit software platforms experience is a plus.

Responsibilities

General Responsibilities: 

  • Ensure daily administrative tasks are done in an effective and efficient manner to keep the organization running smoothly
  • Support the Executive Director in tracking revenue and expenses
  • Track and acknowledge donor activity
  • Support the ED in the planning and coordination of fundraising events
  • Review and manage contracts, agreements and policies in conjunction with ED
  • Oversee vendor relationships
  • Maintain up-to-date subscriptions and information on organization’s web-based applications, technology and software

Program/Fundraising Responsibilities:

  • Assist with annual programs
    • Coordinate logistics for location, insurance and attendance/participation
    • Assist with applications and interview process and schedule
    • Coordinate participant evaluation plan and work with researchers to interpret data
    • Order supplies and materials as needed
  • Maintain calendar and to-do lists
  • Assist with fundraising events
    • Coordinate logistics for location, insurance and attendance/participation
  • Track ticket purchases and sponsorships
  • Order supplies and materials as needed
  • Maintain calendar and to-do lists
  • Coordinate volunteers

Financial Management Responsibilities: 

  • Track the day-to-day expenses of the organization
  • Process donations and update donor database
  • Track donations received from various funding sources and keep monthly records
  • Provide monthly reports to bookkeeper

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Program Officer: Independence Media

Independence Public Media Foundation (IPMF) is a private foundation focused on moving resources within the Philadelphia region toward community-owned media and internet, and catalyzing movements for justice through narratives that educate, inspire, and encourage action toward a more liberatory future.

Role Summary: The Program Officer is responsible for leading the development and implementation of the foundation’s grantmaking, and collaborating with other program team members around evaluation and capacity building, in support of the foundation’s program strategies for achieving its mission and vision.

This is a full-time, exempt position requiring 40 hours of work per week. This is a manager level position, with an annual salary range of $105,300 – $144,000 based on qualifications, experience, and references. Apply by Friday, April 4, 2025. Application Instructions

Visit www.independencemedia.org/careers to learn more and apply.

Key Responsibilities

Strategy Development and Insights

  • Leads the interpretation and implementation of the foundation’s program strategies consistent with vision and goals of foundation, in partnership with other program team members and president.
  • Makes recommendations for updates or adjustments to the foundation’s program strategies based on in-the-field experience and feedback.
  • Continually maps funding landscape to inform strategies that move
  • Remains current on national and regional issues/trends and best practices serving as a resource to the president, board, and fellow staff.
  • Elevates the foundation’s program work through regular public communications and attending networking events, panels, conferences, and other convenings that drive the foundation’s work forward.
  • Contributes to the foundation’s profile and influence by sharing essays, making presentations, and participating in conversations focused on community-centered philanthropy
  • Supports the foundation’s Learning Team, a group of board and staff members, whose role is to steward the organization’s learning agenda and track progress toward the foundation’s vision and mission.

Grantee Support & Program Implementation

  • Oversees a portfolio of grantees and programs.
  • Co-leads the implementation of the foundation’s three grantmaking cycles each year and discretionary program funds in collaboration with IPMF’s other Program Officer.
  • Co-manages an annual, multi-million dollar grantmaking budget
  • Builds trusting relationships and actively works with communities to identify and support strategic media organizations and infrastructure, and media making projects and initiatives, while also identifying gaps in the landscape that need to be addressed;
  • Communicates the foundation strategies and application processes to applicants and current grantees;
  • Coordinates and leads check-in meetings with grantees throughout the year;
  • Stays connected to the progress of grantees and is proactive in supporting the success of organizations and ecosystems;
  • Collaborates with other program team members to ensure complete and accurate grantee information for compliance and documentation purposes and as an important practice in reflection, learning, and knowledge transfer;
  • Prepares memos to share program-related information and recommendations to board and staff;
  • Contributes to building the foundation’s capacity building opportunities and convenings of grantees for professional development and/or networking purposes.
  • Provides input and guidance on community-centered philanthropy practices related to programmatic work (e.g. regularly reviews template of grant application with a trust- based lens, seeks feedback from grantees, etc.)
  • Regularly shares and celebrates compelling grantee stories, ideas, and accomplishments;
  • Consistently interacts with and seeks to build networks among community members, grant recipients, prospective grantees, and individuals in the media sector, as well as other funders, key policymakers, and those whose work influence and affect media policy and social change, builds coalitions where appropriate.

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Group Sales & Community Access Manager: McCarter Theatre Center

POSITION AND RESPONSIBILITIES

The position of Group Sales & Community Access Manager is charged with increasing audience attendance at the full range of McCarter programming by initiating and cultivating relationships with new and returning group audiences.  Success will be measured by the achievement of an annual revenue goal for group sales and student matinee income, as well as by meeting established benchmarks as project lead for McCarter’s Stage Door Access program, which provides free or low-priced tickets to the regional community thru engaging and stewarding McCarter’s relationship with a roster of social-service organizations, schools, charities and other partners.

The ideal candidate will be a “connector” who embodies an enthusiasm for theatre and live performing arts.  They will be motivated both by the thrill of a sold-out performance that achieves sales benchmarks, and by a genuine desire to make attending the arts economically accessible for all.

This position will collaborate with all members of the Marketing, Communications & Ticketing department, working closely with the Sales Concierge to identify prospects and solicit sales.  If you’re ready to make an impact by building audience relationships, expanding access to the arts, and increasing attendance at our performances, join us to connect communities with McCarter’s inspiring programming alongside a passionate and dedicated team!

Essential Functions & Duties:

  • As its primary function, this role leads group sales strategy and outreach to meet established sales/revenue goals for the season; targets existing buyers and identifies new prospects; and works with the Box Office to ensure group orders are fulfilled and paid on schedule.
  • Builds relationships with communities, organizations and businesses to promote specific events and McCarter as an institution.
  • Leads the promotion and sales efforts for McCarter’s student matinee program, including coordinating direct mail and email campaigns with the Marketing team, and making direct outreach to schools and community groups.
  • Works with director of marketing & audience strategy and the marketing team to identify target audiences for specific events and programs and makes direct outreach to identified communities, organizations or individuals.
  • As the project lead for the development and implementation of the Stage Door Access Program, actively seeks and cultivates a roster of social-service organizations, schools and charities as program partners – stewarding program relationships, managing inventory allocations, processing ticket requests, tracking program data and preparing reports on program usage and impact.
  • Works closely with McCarter’s front of house manager and Box Office team to share information regarding Audio Described, ASL interpreted, Open Captioned and Relaxed Performances through outreach to groups and organizations that serve individuals and communities for whom these programs might remove a barrier to participation.
  • Represents McCarter at external events to increase visibility and awareness of the institution within the community.  Collaborates with the communications director to identify opportunities and plays a lead role in planning, executing and personally staffing McCarter booths at community events.
  • Prioritize safe working practices while embodying McCarter’s safety and community expectations policies to maintain a secure environment for all staff, patrons, and guest artists.
  • Engage in the ongoing work of fostering an equitable and inclusive environment at McCarter. Actively seek ways to improve work practices to ensure greater accessibility, representation, and belonging for all, while upholding and exhibiting our stated values of ‘justice and joy, beauty and belonging.’

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Director of Accounting: Science History Museum

The Science History Institute is seeking a full-time Director of Accounting to plan, direct, and coordinate all aspects of the Institute’s accounting, audit, financial, and regulatory functions and systems. The Director of Accounting will support the Chief Financial Officer with systems and processes to manage the organization’s endowment and investment managers. This position will also establish and maintain a strong system of internal controls designed to mitigate all forms of risk, ensure the accuracy of reported financial results, and ensure reported results comply with generally accepted accounting principles. Other duties include supervising a Staff Accountant and Accounting Specialist. This position requires a minimum of three days a week in the office.

The ideal candidate will have:

  • Minimum of seven years of accounting experience
  • Bachelor’s degree in accounting
  • Demonstrated proficiency using accounting software; experience with Financial Edge (FE NXT) highly desirable
  • Strong interest in automating manual operations
  • Minimum of three years of supervisory experience
  • Strong proficiency using Microsoft Office Suite (Excel, Outlook, Word, and PowerPoint)
  • Ability to work both independently at times and as part of a collaborative team
  • Strong project-management skills, including the ability to successfully manage multiple simultaneous projects while maintaining strong attention to detail
  • Ability to work and communicate effectively with all levels of staff

To be considered for this position, please send a cover letter, resume, and contact information for three professional references to the link provided:

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=dfce6b34-cb4a-4e83-92c4-02266321bf25&ccId=19000101_000001&lang=en_US&jobId=545196
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Public Programs and Event Manager: Friends of Auburn Heights/Marshall Steam Museum

The Friends of Auburn Heights, Inc. is a 501c3 nonprofit organization established in 2004 and dedicated to sparking discovery and creating lifelong memories. The Friends own and maintain the Marshall family’s extraordinary collection of antique automobiles along with the Auburn Valley Railroad and operate the Marshall Steam Museum (in partnership with Delaware State Parks). The mission of the Friends of Auburn Heights is to connect generations to foster excitement for Auburn Valley State Park, steam-era technology, and American life at the dawn of the automotive age.

POSITION SUMMARY

The Public Programs & Events Manager directs the development, refinement and delivery of a wide range of programming efforts, taking the lead role in the museum’s interpretive strategy and marketing efforts. Responsible for children’s on-site and outreach programs as well as an established lineup of public events, this position takes the lead in creating new engagement opportunities that expand the visitor experience and reach new audiences, working closely and collaboratively with the Executive Director and with museum volunteers.

PRIMARY RESPONSIBILITIES

Program Development and Delivery

  • Create and implement educational programs (including outreach and on-site) that align with the organization’s mission
  • Research and evaluate community needs to develop relevant programming

Event Planning and Management:

  • Organize and oversee programs & events (on-site and in the community)

Exhibitions:

  • Oversee exhibit planning and implementation, to include outsourcing design and construction, as needed
  • Update museum displays to reach new audiences and encourage repeat visitation
  • Seek exhibit partnerships for loaned objects

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Assistant Public Programs Manager: Chanticleer

Chanticleer is seeking an Assistant Public Programs Manager to lead and enhance the visitor experience at our renowned public garden. This role oversees the Visitor Services team, manages daily operations, and collaborates with leadership to create a welcoming, educational, and service-focused environment. If you’re passionate about hospitality, public engagement, and strategic program development, this is a great opportunity to grow with us!

This exempt, full-time position requires a flexible work schedule that includes weekends and holidays during Chanticleer’s open season. Hours of arrival and departure will vary depending on the needs of the organization.

About Chanticleer:

The Chanticleer Foundation is a non-profit organization that operates a 50-acre public garden in Wayne, Pennsylvania, USA.  Chanticleer opened to the public in 1993 and welcomes over 65,000 visitors annually from April through October. The garden has over 5,500 taxa and is recognized as a leader in horticultural display, design, education, and environmental stewardship. The Chanticleer staff work in a professional, team-oriented, and smoke-free environment. Continual training and education are encouraged.

Primary Responsibilities:

  • Supervise, assist in hiring, train, and schedule the Visitor Services team
  • Ensure smooth daily operations, including ticketing, season pass sales, parking, and guest safety
  • Oversee visitor services platforms, including ticketing, reservations, and e-commerce
  • Manage Chanticleer’s season pass program
  • Oversee group tour reservations, tour guide training, and scheduling
  • Develop strategies to increase revenue from tours and retail sales
  • Supervise merchandise inventory, purchasing, and online/onsite sales
  • Track and report visitor data, attendance, and sales performance
  • Manage visitor communications, including website updates, social media, email marketing, and press releases
  • Develop visitor materials and publications
  • Collaborate on interpretive programming and visitor engagement strategies
  • Work closely with other departments to support events and public programs

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Advancement Development Manager: Girard College

Key Responsibilities:

  • Advancement Office Operations Management
    • Oversee Advancement Office processes, ensuring timely gift/pledge processing, reconciliation, and donor acknowledgments.
    • Collaborate with the Girard Estate team to ensure accurate donor records and reporting.
    • Maintain and monitor the Advancement calendar to track key operational activities for the advancement team, including donor stewardship & engagement initiatives, and grant and reporting deadlines.
  • Board and Committee Support
    • Manage calendars for Fund for Girard College Board meetings and the Girard College Advancement Subcommittee meetings, including preparation and distribution of materials.
    • Serve as the primary liaison for the Fund for Girard College and its committees.
  • Special Events and Donor Engagement
    • Plan and execute special events in coordination with the Advancement Department.
    • Prepare donor-related materials (e.g., memos, lists) to support cultivation and solicitation activities.
  • Reporting and Analysis
    • Produce queries and reports within Raiser’s Edge to track progress to annual and quarterly Advancement Office goals, reporting metrics, and other operational tasks as needed.
    • Monitor EITC/OSTC program requests and follow-up activities.
  • Student Ambassador Program
    • Manage the Student Ambassador program to support fundraising events and outreach.

Education and Qualifications Requirements:

  • Bachelor’s degree required.

Required Skills/Abilities:

  • 3-5 years of experience in development, advancement, or nonprofit operations.
  • Prior experience in gift processing, event management, or office budget oversight preferred.
  • Experience managing volunteers, alumni, or personnel is a plus.
  • Strong project management skills.
  • Proven ability to organize and prioritize tasks to support organizational growth.
  • A sincere belief in the mission of Girard College and a commitment to continuing Stephen Girard’s philanthropic legacy.
  • Experience managing confidential information with accuracy and integrity.
  • Strong interpersonal skills with a proven ability to engage internal/external stakeholders.
  • Availability to work evenings and weekends as needed for events or donor engagements.
  • Proficiency in Raiser’s Edge or comparable CRM database software (ability to become an expert within 6 months).
  • Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word), Zoom, and Microsoft Teams.
Education Level:
Bachelor’s Degree
To Apply

To apply for the Advancement Development Manager with Girard College, please visit our website careers page at www.girardcollege.edu

Development Manager: Brandywine Conservancy and Museum of Art

This position is a key member of the development team, working closely with senior leaders, curators, education staff and trustees to meet fundraising goals

Position Summary:

The Development Officer will be responsible for raising funds for general operating, education programs, exhibitions, conservancy initiatives, and other key priorities for the Brandywine Conservancy & Museum of Art in concert with the development team. Initially reporting to the Chief Development Officer, this role will manage a diverse portfolio that includes individuals, corporations, and family foundations. The Fundraiser will also manage the Circle leadership annual giving program and work closely with the development team to meet departmental fundraising goals as well as assigned activity metrics. The position will be assigned prospects to qualify and engage throughout the donor life cycle, from initial contact to solicitation, help to expand the prospect pipeline, and focus on securing gifts in the $1,000 to $25,000 range.

Essential Responsibilities:

  • Donor Cultivation & Stewardship:
  1. Develop and maintain relationships with current and prospective individual, corporate, and family foundation donors.
  2. Create tailored strategies for prospect engagement and increase financial support for the organization and membership in the Brandywine Heritage Society.
  3. Actively manage a portfolio of donors, members and prospects, and support the fundraising work of executive leadership and trustees as assigned.
  4. Qualify and engage assigned prospects, guiding them through the donor life cycle—from identification to cultivation, solicitation, and stewardship.
  5. Manage the Circle program and its related events to ensure continued support from current members and help to expand the membership of support for this leadership giving group.

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Associate Director: Prison Teaching Initiative

Reporting to the Director of the Program for Community College Engagement in the McGraw Center for Teaching and Learning, and the Faculty Director of the Prison Teaching Initiative (PTI), the Associate Director, Prison Teaching Initiative (AD) is responsible for setting the strategic direction and overseeing all operational aspects of PTI. The AD expands opportunities for academic outreach by building and maintaining external partnerships around the state and within the national higher education in prison community. The AD supervises a Program Manager, Student Engagement Coordinator, and 2 Instructional Specialists; collaborates with the Faculty Director; and works closely with the Leadership Team to oversee the efficient and effective operation and growth of the program.

The successful candidate will hold an advanced degree and have experience teaching college courses to incarcerated students.

For full consideration, applications should include a current CV or resume and a cover letter reflecting on your interest in and preparation for this role.

Responsibilities

In service of expanding opportunities for academic outreach, the AD is responsible for representing PTI externally and on campus, including:

  • Representing the organization at meetings with our partners: the New Jersey Department of Corrections, the Federal Bureau of Prisons, various community colleges and universities in New Jersey, the NJ State Government, and the state-wide prison teaching consortium, NJ-STEP.
  • Representing PTI on the national stage: organizing conferences at Princeton; speaking at conferences elsewhere; and learning about and disseminating best practices in prison teaching.
  • On campus, the AD serving as a spokesperson for PTI: Building partnerships, managing relationships, and collaborating with colleagues in support of PTI’s mission.

Supervising personnel, including the work of the Program Manager, Student Engagement Coordinator, Instructional Specialists, the Graduate Fellows, and approximately 100 active volunteer instructors and tutors.

Managing PTI’s course offerings, summer internship programming, and mentorship programming, including:

  • Working with our community college and BA partners in scheduling classes, assigning teachers, procuring class materials, and managing the student rosters;
  • Overseeing the organization of pedagogical trainings and social activities for the volunteers;
  • Working with the Faculty Director on organizing classes and designing new classes;
  • Working with campus partners to recruit, design, coordinate, and implement student support services for summer internships for formerly incarcerated undergraduates at Princeton;
  • Overseeing the summer internship program Coding Foundations of Research in collaboration with the Director of the Program for Community College Engagement; and
  • Facilitating PTI’s partnership with the the Princeton University Class of 1994, including overseeing the Power Up mentorship program.

Overseeing the administrative aspects of PTI’s work, including by:

  • Monitoring and maintaining PTI’s financial operations and obligations
  • Interfacing with PIs, ORPA, and other partners in support of grant activities
  • Creating reports and carefully tracking expenses across multiple income streams.
  • Directing PTI’s website and social media.

Qualifications

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Associate Program Manager, Home Appraisal Equity: City of Philadelphia

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

  • Impact – The work you do here matters to millions.
  • Growth – Philadelphia is growing, why not grow with it?
  • Diversity & Inclusion – Find a career in a place where everyone belongs.
  • Benefits – We care about your well-being.

Agency Description

The Department of Planning and Development (DPD) coordinates Philadelphia’s planning, zoning, preservation, and housing functions to promote the economic health of all neighborhoods and the City. DPD includes the Divisions of Executive Administration, Housing and Community Development (DHCD); Planning and Zoning (DPZ); and Development Services (DS). DPD also contracts with the Philadelphia Housing Development Corporation PHDC, Philadelphia Land Bank and Philadelphia Redevelopment Authority as well as departments within the city that perform community development block grant program activities.

DHCD has an annual budget of nearly $200M from local, state, and federal funding sources including the United States Department of Housing and Urban Development (HUD). Each year, HUD requires DHCD to complete an Annual Action Plan (includes program budget and plan for affordable housing, neighborhood, and economic development programs) approved by City Council.  DHCD also manages other HUD grants such as Choice ($30M), CARES Act ($40M), HOME-ARP($40M), and CDBG-DR($160M).  DHCD contracts with over 80+ non-profit agencies each year to carry out programs for low-income residents and communities.

Job Description

Position Summary

This Associate Program Manager position will work to advance equity in home appraisal industry in Philadelphia by providing staffing and internal capacity to embedding the work of City Council’s Home Appraisal Bias Task Force into the Division of Housing and Community Development. The Associate Program Manager will assist in the coordination of implementation work on key high-priority cross systems projects.  Projects includes implementation of the recommendations of City Council’s Task force on Home Appraisal Bias, including efforts to diversify the appraisal industry, advance cross system data sharing, federal and state advocacy, and communication, education and outreach.

The Associate Program Manager will report to the Director of Home Appraisal Equity Program, and will work with leaders and subject matter experts in the partnering agencies to analyze and document business needs and processes, develop work plans to address problems/opportunities, remediate troubled projects, and to ensure high-priority projects have detailed plans and are launched correctly and on time.

Work includes but is not limited to ongoing convening of the Home Appraisal Bias Stakeholder Committee and reporting subcommittees, prioritizing recommendations for implementation, engaging partners to develop a data sharing strategy and plan, implementing outreach and engagement strategies, developing a pipeline for diversifying the field of home appraisals, and coordinating City advocacy efforts at the state and federal level.

The Associate Program Manager reports to the Program Director, and will work in close relationship with subject matter experts from within city government and externally.
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