Category: Management Level

Staff Accountant: Fairmount Park Conservancy

Fairmount Park Conservancy brings parks to life. We work with the City of Philadelphia and its communities to steward our parks and nurture our shared environment, cultural resources, and public health.  We lead capital projects and historic preservation efforts, foster neighborhood park stewardship, attract and leverage investments, and develop innovative programs throughout the 10,200 acres that include Fairmount Park, six other watershed parks, and more than 130 neighborhood parks and gardens around the city.

Position Overview:

The Staff Accountant is responsible for the facilitation and execution of the accounting tasks related to Conservancy operations. This position reports to the Controller of the Conservancy.  Key responsibilities include managing Accounts Receivable, Accounts Payable, and finance information systems, and supporting senior leadership with audit and compliance actions.

Responsibilities:

  • Client and Vendor Management
    • Coordinate with contractors and vendors to ensure timely submission of payment requests
    • Prepare all vendor and contractor invoices for payment
    • Prepare monthly client requisitions and reimbursement requests according to grant requirements
    • Monitor reimbursements to Conservancy and its vendors and contractors
    • Prepare and coordinate bank draws for financing to ensure timely payments
  • Report, Track, and Monitor Project Activity
    • Ensure contractor and vendor compliance with contract terms and conditions
    • Update project spending rates monthly to assist senior leadership in managing organizational cash flow
    • Prepare monthly cost reports for project managers
    • Track changes, allowances, and contingency reserves
    • Maintain project files and update information in relevant software

This role also supports project-based work of the Conservancy in conjunction with the respective team facilitating the project. Some of the core project-based duties are:

  • Project Start-Up
    • Collaborate with the Project Manager to establish budget frameworks for job costing and billings
    • Track new and existing projects in the operational software according to approved documents
    • Organize approved documents and ensure compliance with the Conservancy’s retention policy and audit requirements
  • Project Closeout
    • Assist with the financial aspects of project closeout
    • Participate in any project, funder, or organizational audit

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Assistant Director of Group Sales: The Franklin Institute

The Franklin Institute, the most visited museum in the Commonwealth of Pennsylvania, strives to be the world leader in promoting science and technology education and literacy through inspiring and engaging experiences that cultivate curiosity, critical thinking, and an understanding of the crucial role science plays in our lives.

At The Franklin Institute, we provide an environment that is as nurturing as it is dynamic. Our team-oriented approach allows for ample learning and career growth opportunities. We think you will find TFI offers the ideal atmosphere in which to best use your skills and talents. We are eager for your input, ideas, and inspiration.

The Assistant Director of Group Sales will oversee strategy, planning, and execution of The Franklin Institute’s Contact Center, with a primary focus on Group Sales.  This position will lead the daily operation of the Contact Center, which is TFI’s hub for guest communication and advance ticket sales, as well as managing and reporting the Admission Department’s funds. This is a critical role at The Franklin Institute that establishes the TFI customer experience by creating a culture of best-in-class pre- and post-visit service.

Position Description

  • Develop and execute strategic plans to meet or exceed group sales goals
  • Understand industry trends for this market
  • Maintain a thorough understanding of the TFI Group Sales process, including booking tickets, confirming reservations, collecting payment, and fulfilling orders through the Galaxy ticketing system.
  • Oversee TFI’s Contact Center team to ensure standards are met and executed in a seamless and accurate manner.
  • Determine contact center performance targets for speed, accuracy, quality, sales, and efficiency, and ensure these goals are met on a daily, weekly, and monthly basis
  • Create a fun, positive, inclusive team environment for all staff members
  • Assist the Director of Business Operations with achieving departmental goals and fill in support for ticketing and customer service initiatives when needed
  • Complete weekly revenue reconciling procedures, including, but not limited to, cash and check deposits, closing shift reports, billing and refund submissions and partner revenue reports. Timely report errors to the Director.
  • Responsible for the timely completion of Payroll and schedules for hourly team members as well as manager.
  • Manage department spending according to budget
  • Expertly operates the 8×8 contact center software and is the liaison between the contact center and IT.
  • Develop and generate ideas that support delivering a World Class Visitor Experience to museum constituents.
  • Update telephone system queue messages to ensure call routing is set up appropriately.

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Senior Associate Researcher (Project Management and Reporting): Equity Research Cooperative

Overview

The Equity Research Cooperative (EqRC) seeks a Senior Associate Researcher to manage our mixed-method research project lifecycles and produce high-quality deliverables that communicate findings to diverse audiences. EqRC is a rapidly growing organization seeking to establish and sustain a social justice research agenda, a praxis for redistribution, and an inclusive working environment. We recognize the unique experiences and perspectives that women of color bring, and they are invaluable to our team’s success, so we strongly encourage them to apply. We hope you’ll join us as we work to bring this dream to life.

EqRC is a fully remote organization without the option to work in person. This is a salaried position. The Senior Associate Researcher is expected to work 35 hours a week. The successful applicant will be detail-oriented, have excellent communication skills, embody social justice research and a praxis approach, and value working in an organization with a flat leadership structure in a sociocracy setting. At the same time, we have intentional hierarchical dynamics within projects and processes to uplift expertise, seniority, and effectiveness. To succeed in our cooperative setting, an applicant must be open to learning and unlearning approaches to navigating emotional, value-driven, and interpersonal collaborations.

EqRC is committed to supporting the Senior Associate Researcher role in a manner that sustains and fulfills personal and professional objectives. This position will work collaboratively with the Director of Research in our Research Circle, which consists of three full-time employees, project consultants, and graduate and undergraduate fellows. In addition to this position, EqRC is hiring another Senior Associate Researcher, and the total full-time staff in Research Circle will be five researchers. Please note that EqRC is a small, growing organization, and all roles may have other duties assigned when unexpected situations and opportunities arise.

About the Organization

Mission

The Equity Research Cooperative (EqRC) is a non-profit research collective that advances the social, economic, educational, and political emancipation of communities of color through community-engaged research, advocacy, and the praxis of redistribution. As a People of Color interdisciplinary research cooperative, we strategically redistribute our financial resources, academic capital, and operational support to social justice initiatives, organizations, and movements that redress structural oppression.

Vision

We are guided by a deep and abiding freedom dream: one day Black and Brown communities will receive and experience dynamic reparative justice, and the depth and breadth of white supremacy, heteropatriarchy, and capitalism will be addressed. On this day, Black and Brown communities will stand in the power of their sovereignty. We embrace this vision as a rich inheritance of social justice movements before us and the radical love we share with one another. This is our dream.

Structure

We have four circles (teams) that oversee our research, advocacy, grassroots redistribution, operations, and grant development. Organizational Circle leads EqRC’s operational, HR, and financial processes. Strategy Circle drives our grant-securing strategy, financial and technical assistance redistribution to grassroots partners, and special projects for the organization. Research Circle manages several projects from medium to large size that include mixed-method data collection and analysis, relationship management with external partners, management of project consultants, and the reporting of deliverables (e.g., reports and presentations). Central Circle has a rotating representative from each of the above circles, and together, they develop, propose, and approve policies and processes that govern EqRC and its personnel. Please note that EqRC is a small growing organization, and all roles may have other duties as assigned when unexpected situations and opportunities arise.
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Assistant Director Access Initiatives: Elevate 215

Organization Summary

Elevate 215 is a catalyst for preparing students for the world of tomorrow by modernizing the

learning experience in Philadelphia schools today. We do this by investing in schools and talent, collaborating with our partners, expanding access and resources for families, and advocating to create the conditions for success. Elevate 215 is seeking an Assistant Director Access Initiatives.

Job Summary

The Assistant Director, Access Initiatives is responsible for supporting the development and implementation of strategies to enhance awareness and access to K-12 educational options and advancing educational equity across the city of Philadelphia

The Director collaborates with internal teams and external stakeholders to convene partners, co-create solutions, and advocate and share the modern learning experience while building strong relationships to support citywide initiatives. This position reports directly to the Director of Access Initiatives.

Duties and Responsibilities

General

  • Support the development and implementation of school access initiatives, including GreatPhillySchools and Apply Philly Charter.
  • Collaborate with the Director to grow programs and services.
  • Assist with research and data analysis to evaluate opportunities for growth and impact aligned to Elevate 215’s mission.
  • Oversee vendors and consultants for data management, web development, content creation, and marketing.
  • Collaborate with the Data and Analytics team on project and website updates.
  • Monitor the performance of strategic initiatives and provide updates or reports as needed.
  • Work closely with the Director to develop and execute on Access Initiatives policy goals and projects.
  • Provide supervision of the Coordinator Access Initiatives.

Website & Database Management

  • Demonstrate strong knowledge of Salesforce to monitor data and performance for GPS and APC systems.
  • Execute content updates on Access Initiatives’ websites and periodically update the back end of each system. Serve as a point of contact for schools for technical support on APC and GPS systems.

Stakeholder Relationships

  • Support the planning and execution of large public events, including the K-12 school selection fair and APC convenings.
  • Steward relationships with the School District, charter organizations, and community partners.
  • Represent and advocate the full scope of access initiatives to internal and external stakeholders.
  • Performing other duties as assigned.

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Development Manager, Donor Relations: Moore College of Art and Design

Minimum Salary/Hourly Rate:
$45,000.00
Maximum Salary/Hourly Rate:
$50,000.00

Moore College of Art & Design is a historically all-women’s undergraduate college that has evolved to admit nonbinary and trans undergraduates, as well as co-educational continuing education and graduate students. Founded during the original industrial revolution to advance women in new fields, under principles of inclusivity and opportunity, our mission is more relevant than ever, as technology, sustainability, and diverse cultures drive and influence new and existing industries.  We strive to create a community of employees and faculty that mirrors our student body and offers a range of academic perspectives in their fields.  ​We welcome candidates who value diversity and support the inclusive culture we seek to nurture at Moore. The world needs Moore. For more information, visit moore.edu and follow us on social media @moorecollegeart.

Benefits: Moore College of Art & Design offers a time off package consisting of 41 days paid throughout the year for holidays, winter break, vacation and personal days. In addition, we provide 2 weeks of sick time and offer a great benefit package including health, dental, and a 403b plan with an immediate match and 100% vesting.

Purpose:   Moore College is seeking a dynamic addition to its fundraising team who will support the operations of a quick-paced and ambitious advancement office. Using Blackbaud Raiser’s Edge, the Development Manager will be Moore’s Database Administrator and will improve gift processing and acknowledgment; assist with the creation of reports, queries and data files; ensure that development staff is trained in the proper use of the database; develop and implement policies to guide data entry; and ensure that the database effectively captures alumni and donor information in order to generate accurate financial and analytical reports. The Development Manager will also assist staff with prospect research and implementing the College’s annual stewardship program.
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Major Gifts Officer: Pennsylvania Academy of the Fine Arts

Minimum Salary/Hourly Rate:
$75,000.00
Maximum Salary/Hourly Rate:
$80,000.00

PAFA is seeking an energetic and experienced fundraiser with a proven track record in securing major gifts ($25,000+) and developing strategies for leadership-giving programs ($1,500+). Reporting to the Senior Director of Development, this vital role will collaborate closely across the organization to enhance philanthropic revenue, support senior leadership in fundraising efforts, and expand our prospect pipeline. If you’re passionate about making a difference and ready to elevate our fundraising efforts, we want to hear from you!

ABOUT PAFA

Founded in 1805, the Pennsylvania Academy of the Fine Arts (PAFA) is America’s first school and museum of fine arts. Located in the center city of Philadelphia, PAFA is intimate in scale with a strong sense of community. PAFA offers several nondegree and certificate in studio art and art appreciation programs. PAFA’s museum has an outstanding collection of American art, and the museum actively collects and exhibits contemporary art, including work in new media. Additionally, PAFA is home to the Brodsky Center, a print and papermaking center focused on the creation of innovative editions by contemporary artists.

DIVERSITY STATEMENT

Because we were the nation’s first art museum and art school, we believe PAFA has a moral obligation to ensure that every member of our community can study and work in an environment where they feel a sense of belonging. We have the additional obligation of ensuring that our community reflects that rich tapestry of beauty and diversity that surrounds our world. We are committed to modeling diversity and inclusion for the entire arts, cultural and educational sector, and to maintaining an inclusive environment with equitable treatment for all. PAFA is committed to maintaining an inclusive learning environment, and a diverse community of students, faculty and staff.

PAFA is an equal opportunity employer. Women and diverse candidates are strongly encouraged to apply to work in our pluralistic community.

POSITION: Major Gifts Officer

PAFA seeks an energetic and experienced fundraiser with a demonstrated track record and proven ability to close major gifts ($25,000+) and create strategies for leadership giving programs ($1,500 plus). Reporting to the Senior Director of Development, the Major Gifts Officer will have a vital role in the continued growth of philanthropic revenue for PAFA and work in close collaboration across the Development Department, President & CEO, and across the organization to meet goals.

The Major Gifts Officer will support the work of senior leadership and volunteers in their major gift fundraising efforts and help drive the strategy and activity to expand the prospect pipeline. The Major Gifts Officer will actively manage an assigned portfolio of prospects using moves management strategy to qualify, engage and solicit new prospective donors, and retain and increase support from current donors. They will work collaboratively with colleagues to create thoughtful tailored strategies and solicitation materials to support annual operating goals and restricted gifts for special initiatives including exhibitions, education programs, endowment funds, and capital projects.
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Development Manager: BalletX

BalletX is looking for a passionate, creative, and results-driven Development Manager to join our dynamic team. This full-time role is crucial in advancing our mission by managing and enhancing fundraising initiatives across the annual fund, Premiere Circle, and institutional giving. The ideal candidate will excel in developing and executing strategies to strengthen relationships with BalletX’s diverse community of supporters, ensuring every donor feels valued and appreciated. If you are an organized, goal-oriented professional with a knack for relationship-building and a commitment to elevating BalletX’s impact, we want to hear from you!

BalletX, Philadelphia’s premier contemporary ballet, merges artistic innovation with technical excellence to create new works of athleticism, emotion, and grace. Founded in 2005 and led by Artistic & Executive Director Christine Cox, the company has commissioned nearly 80 choreographers from around the world to produce 140 world premieres that reflect diverse stories and modern perspectives. With a versatile ensemble of 16 dancers celebrated as “among America’s best” by The New York Times, BalletX consistently pushes the boundaries of classical ballet. As a global incubator for artistic talent, BalletX captivates audiences at prestigious venues, including The Kennedy Center, Vail Dance Festival, The Joyce Theater, and Jacob’s Pillow Dance Festival. Through innovative performances, international tours, and robust community outreach, BalletX fosters extraordinary dance experiences that inspire human connection. Learn more at www.BalletX.org.

Reporting to the Director of Development, our ideal Development Manager is an advocate for the arts, blending attention to detail with a proactive approach to growth and relationship-building. They will be a strategic, organized, and mission-aligned professional dedicated to nurturing donor relationships, exemplifying BalletX’s gratitude and respect for its supporters. This role requires a creative and driven team player ready to thrive in a collaborative, fast-paced environment, contributing significantly to BalletX’s mission and expansion.

Position Overview

The Development Manager supports BalletX’s fundraising efforts by managing the Annual Fund, Premiere Circle, and grants program, focusing on donors contributing between $1 and $4,999. Reporting to the Director of Development, the Development Manager is responsible for personalized donor engagement, managing grant applications and reports, and supporting smaller-scale events that build donor loyalty and expand BalletX’s community reach.

Responsibilities (including but not limited to):

  • Annual Fund Management: Oversee BalletX’s Annual Fund by creating and executing multi-channel campaigns targeting donors at the $1-$1,000 level. Track, analyze, and report on Annual Fund performance, with an emphasis on donor acquisition and retention. Identify and implement opportunities for donors to move into the Premiere Circle.
  • Premiere Circle Development: Manage the Premiere Circle donor group ($1,000-$4,999) through targeted solicitation and stewardship strategies. Work with the Director of Development on donor transition plans, preparing high-potential donors for major gift qualification. Track Premiere Circle performance and produce regular reports for strategic analysis.
  • Donor Relations & Stewardship: Build relationships with Annual Fund and Premiere Circle donors, executing tailored engagement plans that foster loyalty and support. Collaborate with the Director of Development to implement a clear donor transition plan for those moving into major gift consideration, ensuring a seamless donor experience.
  • Grants Management: Manage BalletX’s grants program, including foundation and government grant applications and reports. Collaborate with the external grant writer on proposals, working independently on reporting and maintaining relationships with grantors. Keep the Director updated on grant progress and secure ongoing support by providing impactful updates to funders. Coordinate VIP invitations to BalletX performances and programming.
  • Event Coordination: Plan and support small- to mid-scale donor events, working with the Development & Marketing Coordinator on logistics. Assist with on-site donor cultivation at larger events led by the Director, helping to ensure donor engagement and an enjoyable guest experience.
  • Database & Donor Management: Maintain accurate records in BalletX’s CRM system, tracking all donor interactions and updating solicitation lists. Provide regular reports on Annual Fund and Premiere Circle metrics to inform strategies for donor acquisition and retention. Conduct data analysis to support decision-making and identify trends.
  • Marketing Collaboration: Develop targeted donor communications for Annual Fund, Premiere Circle, and grant outreach, collaborating with the marketing team to ensure consistent, compelling messaging. Align messaging with BalletX’s broader marketing strategy as directed by the Director of Development.

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Marketing Specialist: Curtis Institute of Music

The Marketing Specialist raises the profile and awareness of Curtis and its musicians, especially in collaboration with the Communications and Public Affairs, Musician Life Cycle, Development, and Touring Office teams; explores and creates opportunities for optimized content creation; advances key marketing efforts with a focus on digital channels; facilitates projects with internal stakeholders; fosters long-term engagement opportunity with audiences; and supports engaging marketing initiatives. This position will work as part of a highly productive marketing team responsible for owned and paid channels.

With guidance from the Associate Director of Marketing, this position will support Curtis’s digital marketing strategies, driving brand awareness, and optimizing online presence to achieve our business objectives. As part of a centralized marketing department, the role will also lead cross-department and internal projects to help support content generation and essential marketing functions for the school.

Key Areas of Work:

Digital Marketing

  • Assists with the day-to-day management of key digital marketing channels—website, email, and social media.
  • Facilitates proactive updates and optimization of website content.
  • Creates content for social media channels to engage audiences, align with branding, and effectively meet strategic goals.
  • Executes email marketing initiatives to support Performance, Development, Enrollment, Alumni, and Tour audiences.
  • Writes interesting, creative, short form copy that connects and creates impact on a variety of channels, in line with institutional style.
  • Leverages photography and multimedia assets to create exciting social media content.
  • Coordinates with student workers to generate dynamic social media content.
  • Manages the design production and content calendar for Curtis’s new digital signage system.
  • Stays ahead of digital marketing trends and bring forward new and engaging ideas.
  • Centralized Marketing:
  • Builds and maintains relationships with stakeholders across the school, ensuring open communication as well as productive and collaborative initiatives.
  • Plans, organizes, and facilitates marketing related photoshoots (portrait, rehearsal, and staged sessions) to maintain a dynamic creative catalog.
  • Supports marketing colleagues with high-priority projects including mass mailings, season launch/subscription fulfillment, and performance updates.
  • Participates in event-related duties such as tabling, greeting audience members and other event support as needed.
  • Identifies opportunities to better engage prospective students, audiences, donors, alumni, and touring partners in collaboration with musician lifecycle, artistic production, archives, touring, and artist management teams.
  • Works with the whole marketing team to develop marketing objectives which support departmental goals, campaign priorities, and schoolwide performances and activities.
  • Works closely with members of the marketing team, including student workers, to foster a collaborative and high-performing work environment.
  • Performs other duties as assigned.

Preferred Experience and Qualifications:

Curtis welcomes applications from people with a wide variety of experience and backgrounds, who are eager to work hard, learn, and contribute. Read more

Part-time Operations Manager: Penn’s Village

Penn’s Village, an innovative, volunteer-based organization addressing aging in place in central Philadelphia, is seeking an organized and flexible individual willing to take on a variety of tasks for a creative and exciting nonprofit organization. This is a part-time position providing administrative, program and communications support. The position will entail 15 – 20 hours per week and reports to the Executive Director. The successful candidate will work both at home and in the Penn’s Village office, and will need to have a home computer with Internet access. Please see our website pennsvillage.org  for more information on our organization.

Applicants should be comfortable with learning a web-based information system that supports the Penn’s Village member/volunteer database and events management, and is the platform for the website.

DUTIES INCLUDE:

  • Manage Program Committee action items, which includes arranging workshops, promoting events, managing event registration and attendance, coordinating materials and snacks, working with outside groups, and other duties as assigned;
  • Assist with the implementation of action items from the Marketing and Communications Committee, including writing press releases, recruiting and guiding interns, and marketing support;
  • Organize and manage special events such as the annual Garden Party and Town Hall;
  • Manage the design, printing and distribution of marketing and member materials, e.g. rack cards, fliers, letterhead, newsletter, etc.;
  • Provide staff support to organize new member interest groups, volunteer initiatives, and other new programming and/or service delivery;
  • Support the Board of Directors by developing agendas, organizing materials, and taking and distributing minutes;
  • Manage the Business Membership program and relationships;
  • Provide backup for administrative volunteers.
  • Other assignments, as time permits.

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Operations Manager of the Montco Cultural Center: Montgomery County Community College

Montgomery County Community College invites applications for the Operations Manager of the Montco Cultural Center position. Reporting to the Director of the Montco Cultural Center, the Operations Manager of the Montco Cultural Center works collaboratively with the Montco Cultural Center team to provide leadership to major College events as well as a broad range of project management functions for programming. The Administrative Director plans, manages, executes, and evaluates marquee College events sponsored by the Office of the President and provides oversight to operational aspects for the Montco Cultural Center, including financial operations and facilities use. This is a College-Wide position, working in close collaboration with internal and external stakeholders with some night and weekend hours required.

*This position requires the new employee to submit the PA State Police check, the child abuse clearance, and FBI fingerprint results to HR prior to their first day of employment.

**This position has been approved for a flexible work option arrangement. Flexible work options can be ended at any time by the College, Cabinet, and/or supervisors based on employee performance and/or as institutional needs change.

QUALIFICATIONS:

 Education/Training/Work Experience:

  • Bachelor’s degree required.
  • 2-4 years of related experience in event management and/or project management.
  • Advanced technology skills in Microsoft Office, calendaring and ticketing systems, financial management platforms, and presentation programs.
  • Demonstrated ability to manage and meet multiple and constantly challenging deadlines.
  • Self-directed with the ability to work with little supervision and the ambiguity of an ever-changing set of daily and weekly priorities.
  • Knowledge of crowd management, crowd safety protocols, and security and emergency procedures related to small, medium, and large-scale gatherings.
  • Skill in effectively meeting budget and time constraints.

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