Office Manager: Phoenixville Community Health Foundation

The Phoenixville Community Health Foundation (www.pchf1.org) seeks an experienced Office Manager to assist its small staff in meeting its mission to improve the health and quality of life for people in the greater Phoenixville region. We do this by increasing access to quality healthcare services and promoting healthy communities through grantmaking and collaboration with health, civic, business, and community partners. As a member of a four-person staff, the Office Manager will work collaboratively with all staff members on various projects and tasks. This part-time position reports to the President & CEO.

Key Responsibilities

General Tasks and Light Bookkeeping

  • General reception duties including answering phones, greeting visitors, and responding to general inquiries
  • Monitoring general and payables email inboxes
  • Receiving invoices and posting payments to accounting and grants management systems
  • Ensuring board, staff, and volunteers complete annual forms (ensuring forms completed, tracking down those who need to complete forms, filing, etc.)
  • Managing occasional distribution of SEPTA gift cards to a small group of organizations

Meeting Management

  • Establishing and maintaining a meeting calendar and scheduling meetings with internal and external audiences
  • Taking meeting RSVPs and tracking attendance
  • Ordering food and supplies for meetings and events
  • Sending meeting reminders along with meeting materials, as appropriate
  • Taking and preparing minutes for Foundation board and committee meetings
  • Managing Eventbrite and online feedback surveys for attendees of workshops and other Foundation events

Building Management

  • Managing, tracking, and ordering building supplies
  • Basic office tasks such as taking out the trash, running the dishwasher, managing the incoming and outgoing mail, etc.
  • Scheduling and following up with building maintenance and IT vendors

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Program Director: Catholic Social Services, Women of Hope-Vine

MAJOR RESPONSIBILITIES:

To oversees the program operation and direction of Women of Hope-Vine (Progressive Demand Residence) to ensure that residents are treated with dignity and respect and that their needs are addressed in accord with the professional standards of Catholic Social Services, the contract requirements with the Department of Behavioral Health, Intellectual Disabilities (DBHIDS) and PA Department of Human Services, as required for Licensed Personal Care Homes (PCH).

PRINCIPLE DUTIES AND RESPONSIBILITIES:

Plans, develops, and oversees the provision of all services to assure conformity with sound social work practice, the philosophy and ethical principles of the Catholic Social Services, and any applicable licensing/accreditation/funding requirements.

Holds or is able to obtain Personal Care Administrator certification.  Attends twenty-four hours of continuing education classes annually, approved by PA DHS (i.e.: CPR, First Aid, Medication Adm., Direct Care, etc.)

Flexible work schedule for 24-hour facility and is available to be “on-call”. Oversee daily operation of the building and the contracts that operate within.

Maintain relationship and responsibilities with DBHIDS. Providing necessary programming and fiscal weekly/monthly reports. Monitoring referrals and sustaining census.  Work closely with DBHIDS to implement and maintain state licensure.

Regularly updates site-based Policy and Procedural Manual and monitors Quality Improvements Initiative standards and data reporting for funding and regulatory bodies.

Guides Social Work Supervisor in all matters regarding the care of the residents including but not limited to intake/discharge of the women.

Actively develop programming and pursue appropriate opportunities to obtain funding.

Assures that program operates within established budget throughout each fiscal year.

Ensure fiscal procedures in compliance with license Personal Care Home regulations and Catholic Social Services.

Prepares, monitors, and maintains program budget, including personnel time records, office and travel expense, security and maintenance of facility, budgets for outside contractual services, and petty cash; assures that proper fee collection and third-party billing procedures; accepts and acknowledges charitable contributions.

Oversees all matters related to personnel including hiring, termination, and annual performance evaluations.  Plans and coordinates new employee orientation; monthly in-service training; staff meetings; for the purpose of communicating priorities and objectives, resolving issues and planning work.

Directly supervises Social Work Supervisor, Food Service Manager, Residential Coordinator, and Maintenance staff.

Ensures appropriate staffing to maintain twenty-four-hour coverage and in compliance with PCH regulations.

Establish outcomes for services provided; monitors and revises these as necessary and submits quarterly reports to Assistant Director.  Participates in divisional management team meetings and specialized committees as appropriate.

Maintains public relations with church, neighborhood and other interested groups and agencies.

Other duties as assigned.
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Project Manager – Nutrition Incentives The Food Trust

Position Summary

The Food Trust is seeking a full-time Program Manager based in the Philadelphia area to manage the Food Bucks and Food Bucks Rx programs, a regional effort that provides incentives for fruit and vegetable purchases in multiple food retail and healthcare settings. The Program Manager works closely with local businesses, healthcare systems, and community partners to ensure successful implementation and launch new programming. In addition, the Manager collaborates with other nonprofit, community and government entities on project implementation and evaluation, and is expected to represent The Food Trust in a professional manner. The position includes time in the office working on program administration and data analysis, as well as time in the community conducting programming, partner recruitment and outreach.

Essential Functions

● Manage all programming, administration and operational functions of the Food Bucks program in assigned geographic region and support statewide operations.

● Work closely with retailers, IT professionals and other partners to develop technology for incentive models.

● Provide trainings and outreach to retail staff and community groups.

● Supervise staff and support hiring, onboarding, training and employee assessments.

● Track objectives and milestones in coordination with internal and external evaluation efforts.

● Act as a program ambassador in meetings throughout the region and support public relations activities.

● Monitor the budgeting and disbursement of Food Buck incentives; track program activity through cloud-based database.

● Search for program expansion opportunities with new partners and retail locations.

• Contribute to grant management and proposal writing

● Support fundraising and consider strategies for long-term program sustainability.

● Conduct in-store events, including taste tests and basic nutrition education.

● Provide consultation and help coordinate other projects as needed at a regional and national level.

● Regular local travel around region; occasional travel to other U.S. locations

• Other duties as assigned within the scope of position expectations
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Manager of Development Events: Pennsylvania Academy of the Fine Arts

Minimum Salary/Hourly Rate:
$45,000.00
Maximum Salary/Hourly Rate:
$60,000.00

POSITION: Manager of Development Events

The Manager of Development Events is responsible for the vision and strategic development of events in support of the fundraising initiatives and goals of the development department. The Manager serves as lead planner for a portfolio of events, including PAFA’s two keystone revenue generating events; the Annual Student Exhibition Preview Party and Bacchanal Wine Auction & Gala and all other cultivation and stewardship events.

The ideal candidate will be creative and innovative, with the ability to conceive and execute high quality special events that meet or exceed annual revenue goals, and will have exemplary relationship building skills with donors and across the institution. In collaboration with the Chief Development Officer and Director of Development Operations, the Manager is responsible for managing PAFA’s special events committees and serving as a liaison to PAFA’s Women’s Committee.

The Manager of Development Events must have volunteer management experience and display a high level of maturity and personal integrity. The ability to interact comfortably and tactfully with varied internal and external constituencies is essential. Reporting to the Director of Development Operations, the Manager plays a key role on the Development team.
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Restorative Justice Program Manager: Mural Arts Philadelphia

Minimum Salary/Hourly Rate:
$55,000.00
Maximum Salary/Hourly Rate:

$60,000.00

For over 35 years, Mural Arts has united artists and communities through a collaborative process, rooted in the traditions of mural-making, to create art that transforms public spaces and individual lives. Mural Arts engages communities in 50–100 public art projects each year and maintains its growing collection through a restoration initiative. Our core program areas – Art Education, Environmental Justice, Porch Light, and Restorative Justice – yield unique, project-based learning opportunities for thousands of youth and adults.

Each year, 15,000 residents and visitors tour Mural Arts’ outdoor art gallery, which has become part of the city’s civic landscape and a source of pride and inspiration, earning Philadelphia international recognition as the “Mural Capital of the World.”

Mural Arts Philadelphia – Restorative Justice Program Manager

Restorative justice is an alternative to traditional means of rehabilitation and punishment which brings together returning citizens and community members, focusing on conversation, and understanding as the first steps on the path to healing.

Art education, paired with personal and professional development, and hands-on assistance on mural projects forge the growth of strong, positive bonds among individuals who are incarcerated, returning citizens, justice-impacted individuals, and communities. We place a strong emphasis on work readiness within our Guild program and give creative voice to people who have been disconnected from society.

Restorative Justice participants feel empowered by their accomplishments and emerge with a newfound sense of pride in their own abilities and enhanced employment readiness skills.

In addition, as part of the Anti-Violence Community Expansion Grant from the City of Philadelphia, Mural Arts Philadelphia has partnered with the Philadelphia Parks & Recreation to create a Rec Crew of Guild alumni who can help to transform several recreation centers in zip codes heavily impacted by violence.

Mural Arts Philadelphia is seeking a Program Manager to support the work of its nationally recognized Restorative Justice Program. This position will be responsible for day to day coordination in the Restorative Justice (RJ) Program with guidance from the Director. This position is an integral part of the Restorative Justice Team. It requires a strong desire to work in a collaborative manner with a robust village of internal and external partners assembled in service of the program participant’s personal and professional development/support and ultimate placement in job and or training opportunities.
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Project Manager Healing Verse Germantown: Office of Arts, Culture and the Creative Economy, City of Philadelphia

The City of Philadelphia’s Office of Arts, Culture, and the Creative Economy (OACCE) seeks a full-time Project Manager for Healing Verse Germantown: The Streets Are Talking. Healing Verse Germantown includes community poetry workshops, a poetry phone line, public art exhibition, and a digital/printed archive to help Germantown residents heal from the trauma of gun violence. The compensation for this position is $70,000 annually. The project manager will coordinate all aspects of the project, oversee the project timeline, and centralize all project logistics and communications. They will work very closely with OACCE staff and the artistic team, in addition to Germantown community members and partners, and report directly to OACCE’s Public Art Director, Marguerite Anglin.

OACCE received a $1 million grant from Bloomberg Philanthropies to create Healing Verse Germantown: The Streets are Talking, in collaboration with lead artists Yolanda Wisher and Trapeta Mayson, and Public Art Coordinator Rob Blackson. The grant term concludes on December 31st, 2025. Healing Verse Germantown engages individuals affected by gun violence in Germantown through four components: 1) poetry workshops led by professional poets and social workers; 2) a phone line featuring new poems weekly about gun violence and healing, and offering mental health resources; 3) a public art exhibition of poems from the workshops/phone line, rendered into public art installations displayed in Germantown locations marked by gun violence; 4) a book archiving the project. These healing verses of poetry will be a powerful outlet for collective expression, cultivating peace and resistance against violence in Germantown and throughout Philadelphia.

RESPONSIBILITES 

  • Function as the project manager, day to day point of contact, and liaison between artists, vendors, contractors, community members, Bloomberg Philanthropies, the artistic team, and OACCE staff
  • Ensure project stays on schedule and within the project budget
  • Support the community engagement and planning process for 10 poetry workshops in Germantown in the spring and summer of 2024
  • Support additional cultural programming in Germantown such as the project kickoff event, poetry readings, and the public art exhibition opening
  • Assist the public art team in securing sites, receiving bids, and overseeing the installation of 20 temporary public artworks in Germantown
  • Assist the communications staff at OACCE and Bloomberg Philanthropies in managing web and social media content, communications to project partners and participants, and other outreach as needed
  • Organize tours and additional engagement with the 20 public artworks while they are installed between September and November, 2025.
  • Assist with developing, producing, and distributing the project book, which will document the project from start to finish
  • Support OACCE staff and artistic team with meeting grant requirements and fulfilling all reporting requirements
  • Complete other duties as needed.

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Community Engagement Manager: Glen Foerd

Primary Function:

The Community Engagement Manager is responsible for facilitating accessibility and inclusion in all organizational programming. The Manager will be responsible for the co-development, implementation, assessment, and continual refinement of programs specifically targeted at underserved and diverse communities, and will be an internal advisor, coach, and collaborator in ensuring that all programming supports the organization’s drive towards inclusivity. Serving as a liaison between Glen Foerd program staff and underrepresented communities of Philadelphia, the Manager will also work to strengthen programming with volunteers and maintain and enhance collaborative partnership relations.


Education/Training/Experience
:

  • Associate’s Degree/Two years of college + Two (2) years of related work experience ­OR four (4) years of related work experience;
  • Project management skills and experience managing multiple concurrent programs particularly with/for BIPOC audiences;
  • Experience in identifying community partners with a particular emphasis on Philadelphia regional and underrepresented communities;
  • Experience supporting organizations in authentically reaching out to & engaging BIPOC/queer/differently-abled audiences;
  • Demonstrated competency and success in building trusting and effective long-term collaborative relationships with partner organizations;
  • Experience with volunteer management;
  • Experience with the creation and management of contracts and budgets;
  • Commitment to organizational teamwork and collegiality;
  • Strong interpersonal and public speaking skills;
  • Strong communication skills;

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Business Manager: Monument Lab

Minimum Salary/Hourly Rate:
$70,000.00
Maximum Salary/Hourly Rate:
$70,000.00

The Business Manager serves as an integral member of the Monument Lab team, working to support and strengthen Monument Lab’s core nonprofit business functions. This position provides high-level strategic and tactical support to the Chief Operating Officer, in the development, implementation and monitoring of the organization’s operations, and works to advance the financial, legal and compliance, and human resource activities.

This position is open to candidates who are strategic systems thinkers, with skills in process and policy development and implementation. The ideal candidate will have a diverse background in nonprofit business administration. Reporting to the Chief Operating Officer, this position will work collaboratively across all departments, and serve as the primary point of contact with a variety of the organization’s key vendors.

Leadership & Operations

  • Provide a high-level of support to the Chief Operating Officer in the development, implementation and monitoring of the organization’s operations, and work to advance the financial, legal and compliance, and human resource functions.
  • Support the short and long-term operational planning initiatives, assist in identifying operational needs and priorities, and conduct industry/field research as needed.
  • Develop system standards, write and implement policy, and inform best practices.

Finance

  • Provide a high level of support to the Chief Operating Officer in the management of the organization’s fiscal operations.
  • Develop and implement a suite of financial policies, processes, and best-practices. Train staff on financial systems and tools.
  • Serve as the primary point of contact and liaise with all finance vendors to include the organizations accounting firm, bank representatives, and CPA firm.
  • Manage the organizations expense and corporate credit card platform, bill-pay platform, and payroll system. Utilize the accounting software to generate invoices and financial reports.
  • Liaise with the finance vendor on all accounts payable and accounts receivable processes.
  • Process invoices and reimbursements on a weekly basis.
  • Liaise with the finance vendor on the month-close and quarters processes, update the TRNA schedules and payroll effort tables, bank reconciliations, and related activities.
  • Oversee monthly, quarterly, and annual financial reporting processes. Assist with financial grant reporting processes.
  • Develop budget and reporting templates.
  • Liaise with the CPA firm in support of all tax and audit activities.

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Coordinator of Community Engagement: Philadelphia Museum of Art

Minimum Salary/Hourly Rate:
$48,000.00
Maximum Salary/Hourly Rate:
$48,000.00

How You Will Contribute

The Coordinator of Community Engagement is a member of the Community Engagement and Access team, within the division of Learning & Engagement. This position will help strengthen relationships with local artists, community members, and organizations through the development and stewardship of programming and arts education. Additionally, the Coordinator performs key administrative and logistical planning, including communicating with program information with internal colleagues and the public, program development and recordkeeping. The Coordinator will report to the Associate Director of Community Engagement & Access and work closely with the Coordinator of Accessible Programs. In addition to engaging with Community Engagement and Access staff and audiences, the Coordinator works with staff across the Division of Learning & Engagement and the museum and attends cross-institutional meetings to represent the work and needs of Community Programs.

Specifically, you will:

    • Design and implement thoughtful programs in collaboration with community partners to bring arts experiences to local communities and to connect communities to museum activities and resources.
    • Oversee teaching artists; working collaboratively to create innovative opportunities for intergenerational participants to learn about art within the museum and in neighboring communities.
    • Develop creative and engaging art projects for intergenerational audiences
    • Set program outcome goals, track and report program stats and highlights
    • Track grant-related spending and provide information for funder reports
    • Take part in cross-institutional planning and brainstorming meetings related to programs around exhibitions and collection
    • Perform other duties as assigned

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Development Manager: Philadelphia’s Magic Gardens

The Development Manager is an inaugural position, and the new Manager will have the exciting opportunity to build PMG’s development strategy and apparatus from the ground up. The Development Manager will oversee membership, grant request and report writing, and relationship building with donors and prospects, all with an emphasis on strategy. The Manager will be responsible for raising funds to support PMG’s mission and strategic vision.

The ideal candidate for this position is a creative problem solver with a proven track record of raising funds from community and family foundations and individual donors. An understanding of the Philadelphia-area funding landscape, and the arts & culture space is ideal. In addition, experience in raising capital and operational funds for physical sites is strongly desired. PMG is a collaborative environment, and the Development Manager will be someone who has a team-oriented approach to work. The Development Manager will work closely with the Executive Director, PMG Board development committee, and PMG management, and will also work with other staff members, interns, or members of the community as needed.

Philadelphia’s Magic Gardens requires all staff to be fully vaccinated from the COVID-19 virus with the ability to show proof of vaccination.

Development Manager responsibilities include: 

●     Developing and implementing fundraising objectives and strategies for growth with Executive Director with 1-year, 5-year, and long-term goals for funders and partnerships

●     Identifying and pursuing new institutional funding opportunities to support programmatic and operational growth; drafting and submitting grant proposals

●     Maintaining a detailed grant/communications calendar; providing timely reporting and ensuring compliance as required by grant award documentation

●     Developing and executing outreach strategies and relationships with current and new donors & members, maintaining and expanding communication with individual and foundation funders

●     Participating in strategic planning processes with Board and Staff

●     Planning any events in partnership with Events & Marketing Manager
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