Management Level – Page 10 – Job Postings from NELI Network

Manager, Development Services: Philadelphia Orchestra and Ensemble Arts Philly

The Manager of Development Services will work closely with the Managing Director of Annual Fund & Development Services in the organization and implementation of all Development department systems. The Manager will coordinate financial tracking and reporting for all gift revenue and serves as one of the primary liaisons to the Finance Office. The Manager will act as lead gift processor and supervise the gift processing team to ensure adherence to gift processing policies, procedures and quality and production standards.

The Manager will manage the maintenance of donor records in our CRM, Tessitura, for the Development Office, as well as work on various projects as assigned by the Managing Director of Annual Fund & Development Services. The Manager will oversee critical workflow and the operations of the Development Services team and serve as a key liaison to the rest of the Development team for Development Services needs.

Essential Functions:

Manage daily gift processing work-flow, ensuring gifts are entered correctly and promptly.

Supervise staff, including approval of time sheets, annual goals, and reviews. Manage team schedules to ensure gift processing team is present for necessary in office work.

Serve as the primary contact for banking transactions (wire, ACH, stock gifts, and other payment types) and process complex transactions and adjustments, special fund gifts, and potential customer service issues.

Assist Managing Director with administrative tasks of the budget process, as needed.

Create new funds, campaigns, designations and source codes in database for the Department. Monitor adherence and update and innovate processes as needed.

Work closely with Development staff on record retention policies and procedures

Draft and maintain processing and how-to guides for Development Services processes. Oversee team to ensure these guides are kept up to date on a regular basis and are being adhered to by all team members.

Conduct quality control inspections. Provide feedback and additional training as needed.

Manage the monthly giving program; work closely with the Digital Strategies team to successfully maintain Sustainer giving online.

Oversee the acknowledgement process, ensuring all receipts are compliant with IRS and State requirements and are sent promptly after gifts are received.

Serve as liaison to the Finance department for gift processing issues and reconciliation, producing reconciliation reports on a daily, weekly, monthly, annual, and ad hoc basis.

Maintain Development reports as needed; assist with the creation of new Tessitura reports and modifications to existing reports in conjunction with IT.

Train new staff members on Tessitura and various office applications as necessary. Coordinate training sessions to introduce new system functionalities and refreshers.

Oversee Pledge Receivable processes, including but not limited to sending open pledge reports, producing invoices, and managing the annual write off review with Finance.

Complete special projects as assigned.
Read more

Impact Manager: City Year

City Year Philadelphia seeks an Impact Manager who is responsible for the overall management of the execution of the day-to-day operations and achievement for teams of 6-9 or 12-18 Student Success Coaches (also known as SSCs and service outcomes. The IM manages the work of SSCs with the shared goals of keeping students on track to graduate and establishing positive relationships with school partners. The Impact Manager will coach their SSC teams through a journey of learning, reflection, and service to build civic capacity, civic identity, and leadership skills. Reporting directly to an Impact Director, the IM is responsible for collaborating with the Impact Department and other City Year colleagues to meet all department and organizational goals. Additionally, the Impact Manager is responsible for curating and supporting transformational school partnerships, community, and external stakeholder relationships to promote and support the long-term sustainability of the site.

Learn more and apply here.

Operations Manager: Lift Every Voice Philly

We’re looking for an Operations Manager who understands how essential behind-the-scenes work is to building real power and getting important things done.

This role is for someone who can hold both the details and the big picture—who thrives on keeping systems tight, timelines moving, and information flowing. You’ll work closely with our team to coordinate logistics, manage data and online tools, and support the financial and administrative backbone of our work.

The ideal candidate is collaborative, self-directed, and deeply values the role that strong operations play in advancing our mission. We need someone who is:

Process oriented: Comfortable designing workflows, automations, and process maps
Detail-obsessed and organized: You love a checklist and have a system for everything
Tech-savvy: Proficiency with GSuite, Notion, and other notetaking and project management tools
Calm under pressure: Able to juggle multiple deadlines and switch gears as needed
Collaborative Team player: Comfortable facilitating and working solo as long as it gets us where we need to go

Learn more and apply on Idealist.

Grant Accounting Manager: Philadelphia Corporation for Aging

Philadelphia Corporation for Aging (PCA) is the designated Area Agency on Aging for Philadelphia, supporting the health, independence, and quality of life of older adults. PCA is substantially funded through the Pennsylvania Department of Aging (PDA) Block Grant, which includes both federal support under the Older Americans Act (OAA) and state appropriations. In addition, PCA administers a complex portfolio of other grants and contracts from federal sources, state and city agencies, and private foundations.

The Grant Accounting Manager is the organization’s subject matter expert on grant-related financial management and reporting. This position is responsible for owning and executing all financial compliance, reporting, and audit functions related to PCA’s grant funding. Reporting to the Fiscal Director, the Grant Accounting Manager will provide project-based direction, technical review, and support to the finance team involved in grant-related tasks.

This is a high-accountability role ideal for a strategic, hands-on grant accountant who has successfully led complex grant reporting functions in a government, nonprofit, or human services environment.

Learn more and apply here.

Program Manager: Project HOME

The Teen Program Manager oversees the continued development, implementation, and evaluation of programs geared towards raising the academic, technology, college and trade school-readiness and employment skills of neighborhood youth (grades 9 – 12). Manager oversees programs in STEAM and Digital Arts, Academic Enrichment, College Access, and Employment Preparation. The Teen Program Manager is responsible for the implementation of technology-based classroom learning and assessment. The Manager is responsible for the recruitment, management, and training of Teen program full-time and part-time staff.

Essential Duties and Responsibilities

Work with team to research, develop, and implement a project-based learning curriculum that supports students’ post-secondary goals, enhances social emotional development, and increases technology competencies.
Ensure that the daily and yearly program schedule meets grant requirements and supports youth retention.
Develop and strengthen relationships, communication, and engagement with partner schools, colleges, parents, students, and other key stakeholders.
Implement an effective outreach strategy to raise the visibility and growth of the Teen program.
Ensure that program data is being accurately collected, tracked, and documented in internal and external database systems (examples of database systems include ETO and CitySpan).
Assess program and evaluate data to refine program offerings.
Submit internal and external reporting documentation on time and accurately.
Develop program operating budget, manage program expenses, fulfill budget manager reporting responsibilities.
Supervise and support the professional development of program staff including Administrator, Coordinator, Coach, instructors, and volunteers.
Completes professional development as determined by grant funders, internal requirements, and Director assignments.

Starting Salary Range: $59,994/Yr- $62,039/Yr

Learn more and apply here.

Operations and Administration Manager, Read by 4th: Free Library of Philadelphia

The Operations and Administration Manager leads critical administrative and operational tasks and provides important fiscal management to the department. This includes but is not limited to managing our inventory of literacy resources, creating and maintaining systems for distributing materials and supplies to partner organizations, managing the book ordering, keeping detailed track of various key performance indicators such as event registration and attendance and book sales, managing vendor relationships, managing our fiscal tasks (accounts payable and expense tracking primarily), leading meeting and event logistics.

Competitive candidates will have strong organizational skills and have great attention to details, will enjoy creating and maintaining data tracking systems, and top-notch customer service skills, and have a passion for supporting Philadelphia’s libraries.

This position is in the office three days a week (currently Tuesday, Wednesday and Thursday), full-time, exempt, and reports to the Managing Director of Read by 4th.

Responsibilities

Fiscal Operations:

Manage relationships with vendors
Process invoices and expenses for staff and vendors
Arrange and follow-up on travel reimbursements and other expenses incurred by visiting speakers and other guests
Maintain an excel tracking system for budget-to-actuals for four distinct, yet connected, budgets: Read by 4th, Author Events, One Book One Philadelphia and Teen Author Series.
Provide reports to the supervisors, and to the development and finance departments on spending
Provide guidance to team members on budget management and expense decisions, based on budget-to-actuals

Administrative Operations:

Maintain a functioning office space including ensuring an inventory of office supplies, and ensuring our supply of Read by 4th partner resources (children’s books and family resources) is organized and accessible
Manage calendars for three senior staff members, setting up meetings, identifying conflicts and proactively rescheduling meetings as necessary
Reserve conference rooms and coordinate catering for meetings and ensure the physical set-up of the meeting space (includes technology needs and meeting supplies) as necessary
Data tracking (registration numbers, attendees, book sales) for public programming team
Prepare reports on seasonal outcomes of major programs

Inventory Management (Resource, Book and Supplies):

Maintain an accurate inventory of partner resources, prioritizing efficient procurement & distribution processes
Management and distribution of material to partners including arranging for couriers and delivery as necessary
Support the Author Events, Teen Authors series, and One Book teams with book ordering, returning and distribution

Fundraising and Resource Development Support:

Additional responsibilities include fostering a culture of philanthropy mindset. As a nonprofit organization, all staff are expected to actively engage in fundraising efforts organized or attended by staff, and to promote the organization’s mission and values in and outside the organization.

Associate Director of Alumni and Family Engagement: Haverford College

Haverford Offers Great Benefits: The College offers a comprehensive benefits program that includes possible work-from-home opportunities, automatic 10% retirement contribution to your retirement account upon eligibility (no match required), a 50% tuition benefit for dependent children upon eligibility, 14 paid holidays (including the week before New Year’s Day off), Health Savings Account contribution of $700 for individuals and$1400 for families (no match required), affordable medical plans, and a beautiful arboretum campus with walking trail and easy public transportation access. Please visit the Benefits page (https://www.haverford.edu/human-resources/benefits) for more information.

Work Location: This position will be eligible for a hybrid work schedule, pursuant to the College’s Work Location Policy.

About Institutional Advancement
The next decade will be a time of significant transformation and growth as Haverford approaches the 200th anniversary of its founding in 1833. This is an exciting time to join Haverford’s Institutional Advancement (IA) team – a team whose work helps to strengthen the unique learning experience at the core of the College’s mission. With a people-first, data-driven approach to philanthropy, the IA team builds and stewards relationships with the College’s deep constituency base. With a focus on the future, the IA team is expanding its impact by leading a comprehensive, multi-faceted campaign aligned with Haverford’s strategic plan. As the campaign ramps up, the team is looking for enthusiastic and dedicated philanthropy professionals who want to innovate and usher Haverford College into a new era.

Built upon a Quaker foundation of hands-on, values-based learning, Haverford fosters a transformative, inclusive community of inquisitive students, exceptional faculty, and dedicated staff who are wholly invested in the institution. Haverford instills in its students self-directed leadership and active engagement within the College and beyond, leading to an alumni constituency, including parents, families, friends, and more, who believe deeply in the College’s mission and are committed to Haverford’s long-term success and sustainability in an ever-changing landscape.

Job Summary

The Associate Director designs and implements comprehensive engagement opportunities for the Haverford alumni and family community that are seamlessly aligned with the College’s fundraising and engagement efforts. This individual is part of the Alumni and Family Engagement team (AFE) which sits within the Alumni and Constituent Engagement (ACE) department, alongside colleagues in Special Events and Volunteer Leadership Strategy.

The Associate Director of Alumni and Family Engagement (AFE) plays a key strategic role in overseeing large-scale on-campus signature events. This position is responsible for project managing major programs such as Move-In Day, Family and Friends Weekend, and Alumni Weekend. This work is essential in fostering strong relationships with alumni and families, ultimately deepening engagement and strengthening philanthropic support for Haverford.
Read more

Development Officer/Senior Development Officer: Bryn Mawr College

Reporting to the Director of Major Gifts, the Development or Senior Development Officer is responsible for the qualification, cultivation, solicitation, and stewardship of a portfolio of approximately 100-125 alumnae/i, parents, and friends with the capacity to make gifts of $100,000 or more, in support of college initiatives.

The position is a vital part of the Alumnae/i Relations and Development team and will help ensure the success of the College’s comprehensive engagement goals. In addition to prospect management, there are opportunities on the Major Gifts team for professional growth in programmatic work.

Job Duties:

Create opportunities to conduct face-to-face or virtual meetings for the purposes of qualifying, cultivating, soliciting, and stewarding an assigned portfolio of 100-125 current and prospective donors;
Develop and implement rich prospect strategies to maximize each individual’s support of the College by partnering with colleagues in Alumnae/i Relations and Development, the Career and Civic Engagement Center, faculty, Admissions, and high-level volunteers;
Work with Prospect Research to identify, qualify, and assign new major gift prospects;
Develop a knowledge of Bryn Mawr’s history, traditions, academics, and extracurricular programs;
Maintain a thorough understanding of the College’s priorities and how those initiatives translate to fundraising and engagement opportunities;
Participate in departmental and professional training programs to maintain best-practice standard;
Other duties as assigned by the Director of Major Gifts.

Assistant Director of Intercultural Engagement: Bryn Mawr College

Playing a key role on the Impact Center for Community, Equity, & Understanding team, the Assistant Director for Intercultural Engagement leads the campus programming of the Enid Cook ’31 Center (ECC), where student activity and cultural exploration focuses on race, ethnicity, and intersectionality. The Enid Cook Center is named after the first African-American woman to graduate from Bryn Mawr’s undergraduate program.

The Assistant Director will provide program leadership and manage the daily operations of the ECC. Additionally, in collaboration with the Dean for Equity, Inclusion, and Community Life, the Assistant Director will help to provide and promote diversity, equity, and inclusion programming at the Impact Center.

QUALIFICATIONS:

Bachelor’s degree required; Master’s degree preferred.
Ability to consistently work some evenings and weekends for programming outside of regular business hours.
Demonstrated commitment to diversity, equity, and inclusion
Demonstrated understanding of intersectional identities and cultural competence.
At least four years’ experience teaching and/or working with students in a higher education setting, or any combination of experience, education or training which provides the necessary skills, abilities, and knowledge for success in this position.

APPLY

To express your interest in this role, please submit a cover letter and resume through Interfolio: https://apply.interfolio.com/166177

ABOUT THE INSTITUTION

Bryn Mawr College is located in the Philadelphia, Pennsylvania region. The College serves a population of approximately 1,700 students at both the undergraduate and graduate levels. Campus is easily reached by public transportation as well as most major highways. The College offers competitive salaries and excellent benefits that include a generous retirement contribution, paid time off and reasonably priced health coverage. Bryn Mawr College is an equal opportunity employer that believes that diversity strengthens our community.

Assistant Director, OAPS: Philadelphia Corporation for Aging

A private nonprofit organization founded in 1973, Philadelphia Corporation for Aging (PCA) is a large agency that is part of the Area Agency on Aging (AAA) nationwide network. Founded as a result of the federal Older Americans Act, the AAAs are mandated to “facilitate the area-wide development and implementation of a comprehensive, coordinated system for providing long-term care in home and community-based settings, in a manner responsive to the needs and preferences of older individuals and their family caregivers.” PCA carries out this mission through advocacy, stewardship of public funding, planning, development and administration of programs, and service coordination.

The mission of PCA is to improve the quality of life for older Philadelphians and those with disabilities and assist them in achieving the greatest possible levels of health, independence, and productivity.

Benefits:

Medical, prescription drug, vision, and dental coverage
Flexible spending plan (health and dependent care)
EAP, life insurance, short- and long-term disability insurance
Pre-tax commuting, and parking benefits
403(b) retirement plan with employer contributions and optional employee pre-tax contributions.
Annual paid time off includes holidays, sick days, personal days, and weeks’ vacation depending on tenure.

Requirements

Description of Role: Reporting to the Director of Adult Protective Services (OAPS), the Assistant Director manages and supervises the OAPS department, with responsibility for direct management of OAPS Supervisors and management and oversight of departmental operations. This position provides direct support to the Director. The OAPS department is responsible for conducting investigations in Philadelphia for older adults in need of protective services.

Required Education: Bachelor’s degree or equivalent certification required. Master of Arts/or Science preferred.

Required Experience:

Minimum of five years’ experience in supervision, program development, and/or administration of social service programs with an emphasis on crisis work.
Demonstrated track record managing people and programs.
Demonstrated critical decision-making skills and experience.
Demonstrated ability to lead and coach for success, including using data to support improvement efforts.

Job Responsibilities:

Department Leadership:
Under the direction of the Director of OAPS, carries out all such activities as assigned to meet the mission of the OAPS department.
Assists in coordinating the work of direct service, technical, and support personnel in providing protective services to older adults in Philadelphia County.
Assists the Director with planning, development, and implementation of all aspects of the Program, including decision making, staffing, and quality assurance.
Supervises designated staff and conducts training in areas identified by the Director.
Assists with development and revision of policies, procedures, and guidelines for the department.
Contributes to upholding a highly supportive team culture.
Staff Management:
Assists with hiring and onboarding of staff and ensures compliance with PCA policies and procedures.
Serves as a daily backup for the department supervisory staff, responding to questions and problems.
Assists in development of new hire orientation and training. Provides in-service training for staff through formal supervision and team meetings and plans and participates in other training as assigned by the Director.
Holds regularly scheduled team meetings and individual supervisory check-ins; maintains appropriate documentation.
Data, Compliance, and Performance Management:
Serves as liaison to IT and monitors staff’s compliance with automated systems.
Assures consistent, current, and accurate data input by all staff.
Assures direct service staff maintains full compliance with law and regulations applicable to the OAPS program.
Participates in program audits and conducts monthly review of cases from each unit as part of quality assurance initiative.
Interprets regulations pertaining to PA Act 79, as well as other regulatory requirements and laws related to the provision of protective services.
Completes monthly reports and prepares other written materials as assigned by the Director.
Internal and External Collaboration:
Serves as the backup chairperson of the Philadelphia Financial Exploitation Prevention Taskforce.
Serves as a liaison to PCA’s legal department and other departments as designated by the Director.
Establishes rapport with PCA staff, consumers, providers, families, and outside agencies.
Evaluates and monitors the performance of staff, establishes employee performance goals, identifies employee training needs and completes written performance evaluations.
Provides a minimum of weekly supervision to all direct reports for performance monitoring, training, and skill development.
Performs other duties as assigned.