Category: Management Level

Major Gifts Officer: Pennsylvania Academy of the Fine Arts

Minimum Salary/Hourly Rate:
$75,000.00
Maximum Salary/Hourly Rate:
$80,000.00

PAFA is seeking an energetic and experienced fundraiser with a proven track record in securing major gifts ($25,000+) and developing strategies for leadership-giving programs ($1,500+). Reporting to the Senior Director of Development, this vital role will collaborate closely across the organization to enhance philanthropic revenue, support senior leadership in fundraising efforts, and expand our prospect pipeline. If you’re passionate about making a difference and ready to elevate our fundraising efforts, we want to hear from you!

ABOUT PAFA

Founded in 1805, the Pennsylvania Academy of the Fine Arts (PAFA) is America’s first school and museum of fine arts. Located in the center city of Philadelphia, PAFA is intimate in scale with a strong sense of community. PAFA offers several nondegree and certificate in studio art and art appreciation programs. PAFA’s museum has an outstanding collection of American art, and the museum actively collects and exhibits contemporary art, including work in new media. Additionally, PAFA is home to the Brodsky Center, a print and papermaking center focused on the creation of innovative editions by contemporary artists.

DIVERSITY STATEMENT

Because we were the nation’s first art museum and art school, we believe PAFA has a moral obligation to ensure that every member of our community can study and work in an environment where they feel a sense of belonging. We have the additional obligation of ensuring that our community reflects that rich tapestry of beauty and diversity that surrounds our world. We are committed to modeling diversity and inclusion for the entire arts, cultural and educational sector, and to maintaining an inclusive environment with equitable treatment for all. PAFA is committed to maintaining an inclusive learning environment, and a diverse community of students, faculty and staff.

PAFA is an equal opportunity employer. Women and diverse candidates are strongly encouraged to apply to work in our pluralistic community.

POSITION: Major Gifts Officer

PAFA seeks an energetic and experienced fundraiser with a demonstrated track record and proven ability to close major gifts ($25,000+) and create strategies for leadership giving programs ($1,500 plus). Reporting to the Senior Director of Development, the Major Gifts Officer will have a vital role in the continued growth of philanthropic revenue for PAFA and work in close collaboration across the Development Department, President & CEO, and across the organization to meet goals.

The Major Gifts Officer will support the work of senior leadership and volunteers in their major gift fundraising efforts and help drive the strategy and activity to expand the prospect pipeline. The Major Gifts Officer will actively manage an assigned portfolio of prospects using moves management strategy to qualify, engage and solicit new prospective donors, and retain and increase support from current donors. They will work collaboratively with colleagues to create thoughtful tailored strategies and solicitation materials to support annual operating goals and restricted gifts for special initiatives including exhibitions, education programs, endowment funds, and capital projects.
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Development Manager: BalletX

BalletX is looking for a passionate, creative, and results-driven Development Manager to join our dynamic team. This full-time role is crucial in advancing our mission by managing and enhancing fundraising initiatives across the annual fund, Premiere Circle, and institutional giving. The ideal candidate will excel in developing and executing strategies to strengthen relationships with BalletX’s diverse community of supporters, ensuring every donor feels valued and appreciated. If you are an organized, goal-oriented professional with a knack for relationship-building and a commitment to elevating BalletX’s impact, we want to hear from you!

BalletX, Philadelphia’s premier contemporary ballet, merges artistic innovation with technical excellence to create new works of athleticism, emotion, and grace. Founded in 2005 and led by Artistic & Executive Director Christine Cox, the company has commissioned nearly 80 choreographers from around the world to produce 140 world premieres that reflect diverse stories and modern perspectives. With a versatile ensemble of 16 dancers celebrated as “among America’s best” by The New York Times, BalletX consistently pushes the boundaries of classical ballet. As a global incubator for artistic talent, BalletX captivates audiences at prestigious venues, including The Kennedy Center, Vail Dance Festival, The Joyce Theater, and Jacob’s Pillow Dance Festival. Through innovative performances, international tours, and robust community outreach, BalletX fosters extraordinary dance experiences that inspire human connection. Learn more at www.BalletX.org.

Reporting to the Director of Development, our ideal Development Manager is an advocate for the arts, blending attention to detail with a proactive approach to growth and relationship-building. They will be a strategic, organized, and mission-aligned professional dedicated to nurturing donor relationships, exemplifying BalletX’s gratitude and respect for its supporters. This role requires a creative and driven team player ready to thrive in a collaborative, fast-paced environment, contributing significantly to BalletX’s mission and expansion.

Position Overview

The Development Manager supports BalletX’s fundraising efforts by managing the Annual Fund, Premiere Circle, and grants program, focusing on donors contributing between $1 and $4,999. Reporting to the Director of Development, the Development Manager is responsible for personalized donor engagement, managing grant applications and reports, and supporting smaller-scale events that build donor loyalty and expand BalletX’s community reach.

Responsibilities (including but not limited to):

  • Annual Fund Management: Oversee BalletX’s Annual Fund by creating and executing multi-channel campaigns targeting donors at the $1-$1,000 level. Track, analyze, and report on Annual Fund performance, with an emphasis on donor acquisition and retention. Identify and implement opportunities for donors to move into the Premiere Circle.
  • Premiere Circle Development: Manage the Premiere Circle donor group ($1,000-$4,999) through targeted solicitation and stewardship strategies. Work with the Director of Development on donor transition plans, preparing high-potential donors for major gift qualification. Track Premiere Circle performance and produce regular reports for strategic analysis.
  • Donor Relations & Stewardship: Build relationships with Annual Fund and Premiere Circle donors, executing tailored engagement plans that foster loyalty and support. Collaborate with the Director of Development to implement a clear donor transition plan for those moving into major gift consideration, ensuring a seamless donor experience.
  • Grants Management: Manage BalletX’s grants program, including foundation and government grant applications and reports. Collaborate with the external grant writer on proposals, working independently on reporting and maintaining relationships with grantors. Keep the Director updated on grant progress and secure ongoing support by providing impactful updates to funders. Coordinate VIP invitations to BalletX performances and programming.
  • Event Coordination: Plan and support small- to mid-scale donor events, working with the Development & Marketing Coordinator on logistics. Assist with on-site donor cultivation at larger events led by the Director, helping to ensure donor engagement and an enjoyable guest experience.
  • Database & Donor Management: Maintain accurate records in BalletX’s CRM system, tracking all donor interactions and updating solicitation lists. Provide regular reports on Annual Fund and Premiere Circle metrics to inform strategies for donor acquisition and retention. Conduct data analysis to support decision-making and identify trends.
  • Marketing Collaboration: Develop targeted donor communications for Annual Fund, Premiere Circle, and grant outreach, collaborating with the marketing team to ensure consistent, compelling messaging. Align messaging with BalletX’s broader marketing strategy as directed by the Director of Development.

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Marketing Specialist: Curtis Institute of Music

The Marketing Specialist raises the profile and awareness of Curtis and its musicians, especially in collaboration with the Communications and Public Affairs, Musician Life Cycle, Development, and Touring Office teams; explores and creates opportunities for optimized content creation; advances key marketing efforts with a focus on digital channels; facilitates projects with internal stakeholders; fosters long-term engagement opportunity with audiences; and supports engaging marketing initiatives. This position will work as part of a highly productive marketing team responsible for owned and paid channels.

With guidance from the Associate Director of Marketing, this position will support Curtis’s digital marketing strategies, driving brand awareness, and optimizing online presence to achieve our business objectives. As part of a centralized marketing department, the role will also lead cross-department and internal projects to help support content generation and essential marketing functions for the school.

Key Areas of Work:

Digital Marketing

  • Assists with the day-to-day management of key digital marketing channels—website, email, and social media.
  • Facilitates proactive updates and optimization of website content.
  • Creates content for social media channels to engage audiences, align with branding, and effectively meet strategic goals.
  • Executes email marketing initiatives to support Performance, Development, Enrollment, Alumni, and Tour audiences.
  • Writes interesting, creative, short form copy that connects and creates impact on a variety of channels, in line with institutional style.
  • Leverages photography and multimedia assets to create exciting social media content.
  • Coordinates with student workers to generate dynamic social media content.
  • Manages the design production and content calendar for Curtis’s new digital signage system.
  • Stays ahead of digital marketing trends and bring forward new and engaging ideas.
  • Centralized Marketing:
  • Builds and maintains relationships with stakeholders across the school, ensuring open communication as well as productive and collaborative initiatives.
  • Plans, organizes, and facilitates marketing related photoshoots (portrait, rehearsal, and staged sessions) to maintain a dynamic creative catalog.
  • Supports marketing colleagues with high-priority projects including mass mailings, season launch/subscription fulfillment, and performance updates.
  • Participates in event-related duties such as tabling, greeting audience members and other event support as needed.
  • Identifies opportunities to better engage prospective students, audiences, donors, alumni, and touring partners in collaboration with musician lifecycle, artistic production, archives, touring, and artist management teams.
  • Works with the whole marketing team to develop marketing objectives which support departmental goals, campaign priorities, and schoolwide performances and activities.
  • Works closely with members of the marketing team, including student workers, to foster a collaborative and high-performing work environment.
  • Performs other duties as assigned.

Preferred Experience and Qualifications:

Curtis welcomes applications from people with a wide variety of experience and backgrounds, who are eager to work hard, learn, and contribute. Read more

Part-time Operations Manager: Penn’s Village

Penn’s Village, an innovative, volunteer-based organization addressing aging in place in central Philadelphia, is seeking an organized and flexible individual willing to take on a variety of tasks for a creative and exciting nonprofit organization. This is a part-time position providing administrative, program and communications support. The position will entail 15 – 20 hours per week and reports to the Executive Director. The successful candidate will work both at home and in the Penn’s Village office, and will need to have a home computer with Internet access. Please see our website pennsvillage.org  for more information on our organization.

Applicants should be comfortable with learning a web-based information system that supports the Penn’s Village member/volunteer database and events management, and is the platform for the website.

DUTIES INCLUDE:

  • Manage Program Committee action items, which includes arranging workshops, promoting events, managing event registration and attendance, coordinating materials and snacks, working with outside groups, and other duties as assigned;
  • Assist with the implementation of action items from the Marketing and Communications Committee, including writing press releases, recruiting and guiding interns, and marketing support;
  • Organize and manage special events such as the annual Garden Party and Town Hall;
  • Manage the design, printing and distribution of marketing and member materials, e.g. rack cards, fliers, letterhead, newsletter, etc.;
  • Provide staff support to organize new member interest groups, volunteer initiatives, and other new programming and/or service delivery;
  • Support the Board of Directors by developing agendas, organizing materials, and taking and distributing minutes;
  • Manage the Business Membership program and relationships;
  • Provide backup for administrative volunteers.
  • Other assignments, as time permits.

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Operations Manager of the Montco Cultural Center: Montgomery County Community College

Montgomery County Community College invites applications for the Operations Manager of the Montco Cultural Center position. Reporting to the Director of the Montco Cultural Center, the Operations Manager of the Montco Cultural Center works collaboratively with the Montco Cultural Center team to provide leadership to major College events as well as a broad range of project management functions for programming. The Administrative Director plans, manages, executes, and evaluates marquee College events sponsored by the Office of the President and provides oversight to operational aspects for the Montco Cultural Center, including financial operations and facilities use. This is a College-Wide position, working in close collaboration with internal and external stakeholders with some night and weekend hours required.

*This position requires the new employee to submit the PA State Police check, the child abuse clearance, and FBI fingerprint results to HR prior to their first day of employment.

**This position has been approved for a flexible work option arrangement. Flexible work options can be ended at any time by the College, Cabinet, and/or supervisors based on employee performance and/or as institutional needs change.

QUALIFICATIONS:

 Education/Training/Work Experience:

  • Bachelor’s degree required.
  • 2-4 years of related experience in event management and/or project management.
  • Advanced technology skills in Microsoft Office, calendaring and ticketing systems, financial management platforms, and presentation programs.
  • Demonstrated ability to manage and meet multiple and constantly challenging deadlines.
  • Self-directed with the ability to work with little supervision and the ambiguity of an ever-changing set of daily and weekly priorities.
  • Knowledge of crowd management, crowd safety protocols, and security and emergency procedures related to small, medium, and large-scale gatherings.
  • Skill in effectively meeting budget and time constraints.

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LandCare Contracts and Compliance Manager: The Pennsylvania Horticultural Society

Salary Range:$55,000.00 To 58,000.00 Annually

The Pennsylvania Horticultural Society (PHS) plays an essential role in the vitality of the Philadelphia region by creating healthier living environments, increasing access to fresh food, growing economic opportunity, and building deeper social connections between people. The LandCare Team achieves these goals through comprehensive greening initiatives across over 250 neighborhoods, and the newly created LandCare Contracts and Compliance Manager role will be essential in ensuring grant compliance  and providing operational and support  to maximize the impact of our LandCare programs.

Essential Functions:

Grant Compliance:

Collaborate with the Director of LandCare and development team in grant proposal development and submission processes.

Develop a comprehensive understanding of grant guidelines and requirements and advise program staff on implementation strategies.

Oversee grant budgets and track progress towards grant outcomes and goals.

Monitor grant reporting schedules and requirements to ensure timely submissions, and draft comprehensive progress reports and program updates for funders, compiling necessary supporting materials, including budget reports, outcome measurements, and success stories.

Operational Support:

Liase with team members to fulfill bidding and procurement needs aligned with grant opportunities.

Work closely with finance to develop budget tracking systems, manage budgets, and reforecast as necessary.

Participate in annual budgeting processes to ensure fiscal responsibility

Coordinate with Marketing and Communications team to showcase partner investments through various channels (e.g., blog posts, social media, press releases).
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Major Gifts Officer: Temple University, Center for the Performing and Cinematic Arts

The Major Gifts Officer for the Center for the Performing and Cinematic Arts (CPCA) (Boyer College of Music and Dance and the School of Theater, Film and Media Arts), reporting to the Assistant Dean for the College, will successfully manage a portfolio of approximately 100 major and leadership gift prospects and will qualify, cultivate, solicit, close, manage and steward gifts primarily between $50,000 and $250,000. The Major Gift Officer will secure funds for CPCA by managing a portfolio of assigned donors, representing CPCA and Temple University at large, and establishing connections between donors’ philanthropic interests and the priorities of CPCA and Temple University. Additionally, the Major Gift Officer is responsible for working directly with the alumni board leadership of the School of Theater, Film & Media Arts to assist setting objectives.

This role works in conjunction with the Office of Prospect Research to identify prospects for fundraising and to recruit alumni leaders and volunteers to serve on boards and committees. The Major Gift Officer will craft effective, persuasive, and professional written proposals and other materials for the securing of gifts. Works in conjunction with the office of Planned Giving to market and secure planned gifts on behalf of the Center.

The Major Gift Officer will meet or exceed annual visit, solicitation, and dollar goals to be defined each year in their performance development plan and will do so with a high degree of professionalism, initiative, and creativity. Performs other duties as assigned.

Education Level:
Bachelor’s degree required. At least 5 years related experience, preferred experience in higher education setting. An equivalent combination of education and experience may be considered.
To Apply

Please visit our website at careers.temple.edu, and click on the Career Opportunities at Temple box. Please reference job number 24002592.

Associate Director of Admissions and Recruitment: Temple University, Center for the Performing and Cinematic Arts

The Center for the Performing and Cinematic Arts, (CPCA) comprises the Boyer College of Music and Dance and the School of Theater, Film & Media Arts. The Associate Director of Admissions and Recruitment will assume the responsibilities for the successful implementation of Boyer College’s music recruitment plans. Maintain a database for all recruitment efforts, including the scheduling of auditions.  Take the lead role in meeting and corresponding with prospective students and their families to inform them of the music programs at Boyer.  Assist in the development of recruitment materials, serves as liaison to community colleges and high schools, community music programs and coordinate recruitment efforts with overall university recruitment activities and events. Performs other duties as assigned.

Education Level:

Bachelor’s degree in related field required plus four or more years related experience working in higher education or a business environment; Master’s degree preferred. A degree or experience in Music preferred. An equiv combo of ed/exp may be considered.
To Apply

Please visit our website at careers.temple.edu, and click on the Career Opportunities at Temple box. Please reference job number 24002759.

Program Officer: The Fund for New Jersey

We seek a Program Officer who will work with the President, staff, and Trustees to guide The Fund for New Jersey into the future.  Responsibilities will encompass both programmatic and strategic work, including:

Grant Making (60%)

  • Cultivating and deepening relationships with potential and current grantee partners
  • Evaluating grants proposals and making recommendations, supported by research and analysis
  • Managing the grants process and fostering a culture of thoughtful improvement
  • Supporting grantee partners by connecting them with resources beyond the grant

Collaboration, Communication, and Innovation (40%)

  • Developing strong relationships with non-profit and public leaders and philanthropic colleagues
  • Strengthening collaborative partnerships
  • Hosting private and public convenings with grantees and philanthropic partners to build community, shared understanding, and trusted relationships
  • Understanding emerging policy directions and developing new initiatives
  • Exploring external partnerships with funders, philanthropy-serving organizations, and national networks operating outside New Jersey to grow resources for our grantees and areas of interest
  • Writing and speaking eloquently and effectively on behalf of The Fund for New Jersey
  • Working closely with the President, staff, and Trustees of The Fund to foster a culture of learning, growth, and impact

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Director of Finance: William Way LGBT Community Center

Mission of the organization: The William Way LGBT Community Center seeks to engage and support the diverse LGBTQIA+ communities in the greater Philadelphia area through arts & culture, empowerment, and community connections. We want all LGBTQIA+ people to feel safe, connected, and empowered. We strive to be a community center whose staff, management, and board reflect the vibrant and richly diverse communities we serve.

Position description:

Under the direction of the Chief Operating Office. The Director of Finance provides strategic forward-thinking insight and leadership in the area of finance. The Director of Finance reports directly to the Chief Operating Officer. They will direct annual priorities within the finance office. The Director of Finance will have the opportunity to evaluate current strategies, consolidate strengths, and develop a finance and operations plan for the present and the future. The desired individual will have advanced experience with QuickBooks working in the nonprofit setting, a friendly personality, demonstrated professionalism and tact in communications with a diversity of individuals, strong organizational and time management skills, acute attention to detail, and ability to work well with the rest of the WWCC team.

Key Responsibilities:

● Workclosely with the Executive Director and Chief Operating Officer to assist WWCC in fulfilling its mission and vision.

● Attend and actively participate in Board of Directors meetings as well as any appropriate ad hoc and subcommittees of the Board of Directors. ● Manageall financial, project/program, donation, and grants accounting and coordinate routine reconciliation with the development team.

● Provide oversight and control of the system of internal control and other accounting procedures.

● Lead annual budgeting and planning process in conjunction with the Executive Director, Chief Operating Officer, Finance Committee and Subcommittee, the Board and Board leadership team.

● Administer and review all financial plans and budgets; monitor progress and changes and keep the Board and senior leadership team abreast of the organization’s financial status.

● Ensure the delivery of timely and accurate monthly, quarterly, and year-end financial reports for the Board, Executive Management, and other organizational stakeholders.

● Ensure WWCC is prepared for all audits and regulatory reviews and that all filing requirements (e.g., taxes) are met in all operational states or at the federal level ahead of deadlines. Oversee completion of timely annual audited financial statements.

● Responsible for supervision of Bookkeeper.

● Develop and maintain billing policies and procedures to ensure compliance with regulations.

● Create and implement policies and procedures to strategically manage assets and resources of WWCC, including the use of outside consultants or outsourced operations as needed.

● Coordinate the preparation of financial statements, financial reports, special analyses, and information reports.

● Continually improve the timeliness and accuracy of the organization’s cash flow and management of the billing and collections process and month, quarterly, and year end closings.

● Ensure compliance with all tax reporting requirements including income tax, and employment taxes.

● Provide timely, accurate analysis of budgets and financial reports to assist the Executive Director.

● Evaluate and advise on the financial impact of long-range planning, introduction of new programs/strategies and regulatory action.

● Develop a reliable cash flow projection process and reporting mechanism that includes a minimum cash threshold to meet operating needs.

● Be an advisor, from a financial perspective, on any contracts the organization may enter.

● Manage, oversee, process (as appropriate), and act as back-up for processing all of the following transactions: accounts payable, accounts receivable, revenue and expense, fixed assets, cash, bank reconciliations, and allocations.

● Oversee and lead month-end closing procedures, including overhead allocations, account reconciliations and updating schedules.

● Perform other financial-related duties as required.
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