Category: Management Level

Philanthropy Manager: Science History Institute

The Science History Institute is seeking a full-time Philanthropy Manager to manage a portfolio of individual, foundation, and corporate prospects with the goal of growing the Institute’s pipeline of donor relationships. In addition to managing a portfolio of prospects, the position will assist with the grants process, which includes writing select proposals and overseeing reporting responsibilities of some grants. The Philanthropy Manager will also assist with the planning of fundraising events and manage select awards within the Institute’s robust awards program. The Philanthropy Manager reports to the Director, Annual Fund and Philanthropy Operations. This position requires a minimum of three days a week in the office, as well as occasional off-site travel.

The ideal candidate will have:

  • Minimum of three years of fundraising experience managing a portfolio of prospects, or comparable experience
  • Exceptional written and oral communication skills
  • Proven ability to work with absolute confidentiality and with minimal supervision
  • Ability to work both independently and as part of a collaborative team
  • Attentive to trends in foundation grant funding
  • Strong project-management skills, including the ability to manage multiple simultaneous projects while maintaining strong attention to detail
  • Exceptional problem-solving skills, with experience managing projects and events
  • Proven ability to understand and use relationship-management databases with some data entry experience
  • Advanced knowledge of Microsoft Office products, including Word, Excel, and Outlook, plus facility with project management software for workflow prioritization
  • Access to transportation to travel to prospect meetings and events
  • Ability to travel domestically, as well as to international destinations on occasion
  • Schedule flexibility to work weeknights and weekends on occasion

The annual salary for this position is $75,000. Salary offer may be slightly higher based on candidate’s experience.

The Science History Institute provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. The Science History Institute is committed to diversity, equity, and inclusion and strongly encourages applicants from underrepresented groups such as women, racioethnic minorities, LGBTQ+, and people with disabilities to apply.
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Director of Community Education & Engagement: Pennsylvania Academy of the Fine Arts

Ready to make a difference in the arts community? PAFA seeks a dynamic Director of Community Education and Engagement Programs to lead and innovate in adult programs, museum education, and youth/family events. This key role involves overseeing non-credit academic programs, managing educational activities and events, and collaborating with local cultural organizations to promote PAFA’s mission to celebrate the transformative power of art and art making. If you have a passion for arts education and community engagement, this is your opportunity to shape the future of arts learning!

ABOUT PAFA

Founded in 1805, the Pennsylvania Academy of the Fine Arts (PAFA) is America’s first school and museum of fine arts. Located in the center city of Philadelphia, PAFA is intimate in scale with a strong sense of community. PAFA offers several non-degree and certificate in studio art and art appreciation programs. PAFA’s museum has an outstanding collection of American art, and the museum actively collects and exhibits contemporary art, including work in new media. Additionally, PAFA is home to the Brodsky Center, a print and papermaking center focused on the creation of innovative editions by contemporary artists.

DIVERSITY STATEMENT

Because we were the nation’s first art museum and art school, we believe PAFA has a moral obligation to ensure that every member of our community can study and work in an environment where they feel a sense of belonging. We have the additional obligation of ensuring that our community reflects that rich tapestry of beauty and diversity that surrounds our world. We are committed to modeling diversity and inclusion for the entire arts, cultural and educational sector, and to maintaining an inclusive environment with equitable treatment for all. PAFA is committed to maintaining an inclusive learning environment, and a diverse community of students, faculty and staff.

PAFA is an equal opportunity employer. Women and diverse candidates are strongly encouraged to apply to work in our pluralistic community.

POSITION: Director of Community Education and Engagement

Reporting to the Chief Academic Officer, the Director oversees all community education and engagement programs with a focus on adult programming, museum educational programs, and youth and family programs and events. The Director coordinates and promotes all non-credit academic programs and activities and manages the distribution of adult programs and tour materials.

The Director will support and oversee all programming activities of the Center for Art Education, including the Tour and Docent Programs, Family Arts Academy, and PAFA Summer Art Camp. They will maintain database, mailing lists, and website content for adult programs and tours. Working with the Visitor Services and Finance departments, the Director will generate and compile accurate and timely attendance and participation reports/records. They will collaborate with local cultural partners and community organizations to promote the programs offered at PAFA.

This is a grant-funded, three-year position that is eligible for all PAFA employee benefits.
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Program Operation Manager: John Bartram Association

The Program Operations Manager is a key member of the Bartram’s Garden team of change-makers working to position this 50-acre Southwest Philadelphia asset as a dynamic civic common and river garden. Reporting to the Director of Public Programs, the Program Operations Manager serves the mission of Bartram’s Garden by managing the calendar of shared space usage and supervising, supporting, and working alongside frontline staff that support daily site visitation.

Duties and Responsibilities:

Manage the Program Operations Team as they support and/or lead events, complete routine custodial duties, facilitate daily public access to the site, and operate the Welcome Center. Direct reports include:

  • Garden Ambassador Coordinator (fulltime, year-round)
  • Welcome Center Coordinator (fulltime, year-round)
  • Program Logistics Coordinator (fulltime, year-round)
  • Sitewide Custodial Coordinator (fulltime, year-round)

Support the Garden Ambassadors Coordinator in employing exceptional communication and conflict de-escalation skills in service of a safe and welcoming environment for staff and visitors within the 50 + acre site

Support the Welcome Center Coordinator in the delivery of high-quality reliable visitor services, effective communication of up to the minute information to staff and the public from the Welcome Center space, and cultivation of mutually beneficial vendor relationships via the commercial space including management of retail inventory and point of sales services.

Support the Program Logistics Coordinator in working closely with partners and serving as an event planning person and/or day-of staff lead for many private or public events throughout the calendar year, ensuring that shared programming spaces and supplies are efficiently organized, well-stocked, and presentable, leading support of onsite staff as a daily Point Person, and completing daily custodial tasks as assigned.
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Leonard Lieberman Philanthropy Fellowship – Program Associate: The Fund for New Jersey

The Fund for New Jersey, a private grant-making foundation, works to improve the quality of public policy decision-making on the most significant issues affecting the people of New Jersey and our region. Our grant making advances systemic and sustainable solutions to public problems through the work of policy, advocacy, analysis, and organizing. In addition to work on issue areas including budget & finance, climate & environment, criminal justice, education, housing, immigration, poverty, and public media, The Fund has launched special initiatives to address structural discrimination, to advance democratic participation, and to promote and accomplish a complete Census count in 2020.

We encourage aspiring leaders in public policy to apply for this two-year fellowship position, named in honor of New Jersey public policy leader Leonard Lieberman, who served The Fund with distinction from 1987 to 2015 and led the Board of Trustees as Chair from 1997 to 2008.

The Lieberman Fellow/Program Associate will learn about all aspects of the work of a private foundation and will work to address many of New Jersey’s most significant policy issues. This position is an excellent opportunity for someone seeking to learn how non-profit advocacy organizations operate, better understand the New Jersey and national policy landscape, and gain experience supporting organizations to help advance their stated mission and goals. See The Fund’s website for details of our work.

The Program Associate will contribute to programmatic and strategic work of The Fund, including:

  • Contributing to invitation, review, and evaluation of grant inquiries and proposals
  • Conducting site visits with potential and current grantees
  • Preparing materials and presenting grants quarterly for board consideration
  • Managing and reporting grantmaking data and outcome evaluations
  • Representing The Fund at meetings and conferences
  • Completing issue-focused research to support and expand grantmaking
  • Generating and distributing information about The Fund and the work of its grantees, including preparation of bi-monthly news updates
  • Managing digital communications and developing social media and website content
  • Preparing background materials for meetings
  • Assisting with program-related correspondence

The position requires regular travel throughout New Jersey to engage with grantees and other key partners. The Program Associate will be encouraged to develop their own expertise and, in consultation with colleagues, work responsibilities will be adjusted to leverage and strengthen the Program Associate’s particular skills and interests, including support through professional development opportunities.

The strongest candidate will have demonstrated experience and qualities, including:

  • A Master’s degree including coursework in policy, politics, economics, sociology, environmental studies, or related fields.
  • Understanding of and enthusiasm for public policy and social change related to an array of issues affecting New Jersey.
  • Understanding of and commitment to concepts of justice, equity, and inclusion, both in substance and in process.
  • Strong multitasking skills; ability to coordinate, organize, prioritize, and execute multi-faceted workload with competing deadlines.
  • Ability to carry out responsibilities with sensitivity, discretion, and diplomacy.
  • Familiarity with social media and media management tools.
  • Excellent writing, research, and editing skills.
  • Strong technology skills and ease with basic quantitative analysis (i.e. Microsoft Excel).
  • Ability to think clearly, listen well, and ask good questions.

This is a two-year position beginning as early as August 2025 and continuing for 24 months. Salary depends on experience and will exceed $60,000 annually with excellent benefits including ten sick days, twenty vacation days, and a generous 401k retirement plan. The Fund has a small, energetic, and highly collaborative staff, and offers an exceptional work environment with opportunities for mentorship and networking. The Fund promotes, values, and respects diversity.

 To apply:  Please send a cover letter addressed to Brandon McKoy (he/him) describing your interest and fit for the Lieberman Fellow/Program Associate position. Also include a resume, a writing sample (no more than 1,000 words), and a list of three references.

Send all materials to jobs@fundfornj.org. Review of applications will begin April 14 and will continue until the position is filled.

Operations Manager: Live Like Blaine Foundation

The Live Like Blaine Foundation, a small but growing nonprofit organization, is seeking an energetic and detail-oriented person to organize and oversee daily operations of the organization. This Manager position is 10 hours/week and reports to the organization’s Executive Director. The position allows for a mix of in-office and remote work.

The Manager supports the Executive Director in the implementation and monitoring of the organization’s day-to-day activities. The responsibilities are wide and varied; they require the ability to learn quickly, be a team player, and remain flexible. The ideal candidate is hard-working, a strong multi-tasker and extremely organized. Nonprofit software platforms experience is a plus.

Responsibilities

General Responsibilities: 

  • Ensure daily administrative tasks are done in an effective and efficient manner to keep the organization running smoothly
  • Support the Executive Director in tracking revenue and expenses
  • Track and acknowledge donor activity
  • Support the ED in the planning and coordination of fundraising events
  • Review and manage contracts, agreements and policies in conjunction with ED
  • Oversee vendor relationships
  • Maintain up-to-date subscriptions and information on organization’s web-based applications, technology and software

Program/Fundraising Responsibilities:

  • Assist with annual programs
    • Coordinate logistics for location, insurance and attendance/participation
    • Assist with applications and interview process and schedule
    • Coordinate participant evaluation plan and work with researchers to interpret data
    • Order supplies and materials as needed
  • Maintain calendar and to-do lists
  • Assist with fundraising events
    • Coordinate logistics for location, insurance and attendance/participation
  • Track ticket purchases and sponsorships
  • Order supplies and materials as needed
  • Maintain calendar and to-do lists
  • Coordinate volunteers

Financial Management Responsibilities: 

  • Track the day-to-day expenses of the organization
  • Process donations and update donor database
  • Track donations received from various funding sources and keep monthly records
  • Provide monthly reports to bookkeeper

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Program Officer: Independence Media

Independence Public Media Foundation (IPMF) is a private foundation focused on moving resources within the Philadelphia region toward community-owned media and internet, and catalyzing movements for justice through narratives that educate, inspire, and encourage action toward a more liberatory future.

Role Summary: The Program Officer is responsible for leading the development and implementation of the foundation’s grantmaking, and collaborating with other program team members around evaluation and capacity building, in support of the foundation’s program strategies for achieving its mission and vision.

This is a full-time, exempt position requiring 40 hours of work per week. This is a manager level position, with an annual salary range of $105,300 – $144,000 based on qualifications, experience, and references. Apply by Friday, April 4, 2025. Application Instructions

Visit www.independencemedia.org/careers to learn more and apply.

Key Responsibilities

Strategy Development and Insights

  • Leads the interpretation and implementation of the foundation’s program strategies consistent with vision and goals of foundation, in partnership with other program team members and president.
  • Makes recommendations for updates or adjustments to the foundation’s program strategies based on in-the-field experience and feedback.
  • Continually maps funding landscape to inform strategies that move
  • Remains current on national and regional issues/trends and best practices serving as a resource to the president, board, and fellow staff.
  • Elevates the foundation’s program work through regular public communications and attending networking events, panels, conferences, and other convenings that drive the foundation’s work forward.
  • Contributes to the foundation’s profile and influence by sharing essays, making presentations, and participating in conversations focused on community-centered philanthropy
  • Supports the foundation’s Learning Team, a group of board and staff members, whose role is to steward the organization’s learning agenda and track progress toward the foundation’s vision and mission.

Grantee Support & Program Implementation

  • Oversees a portfolio of grantees and programs.
  • Co-leads the implementation of the foundation’s three grantmaking cycles each year and discretionary program funds in collaboration with IPMF’s other Program Officer.
  • Co-manages an annual, multi-million dollar grantmaking budget
  • Builds trusting relationships and actively works with communities to identify and support strategic media organizations and infrastructure, and media making projects and initiatives, while also identifying gaps in the landscape that need to be addressed;
  • Communicates the foundation strategies and application processes to applicants and current grantees;
  • Coordinates and leads check-in meetings with grantees throughout the year;
  • Stays connected to the progress of grantees and is proactive in supporting the success of organizations and ecosystems;
  • Collaborates with other program team members to ensure complete and accurate grantee information for compliance and documentation purposes and as an important practice in reflection, learning, and knowledge transfer;
  • Prepares memos to share program-related information and recommendations to board and staff;
  • Contributes to building the foundation’s capacity building opportunities and convenings of grantees for professional development and/or networking purposes.
  • Provides input and guidance on community-centered philanthropy practices related to programmatic work (e.g. regularly reviews template of grant application with a trust- based lens, seeks feedback from grantees, etc.)
  • Regularly shares and celebrates compelling grantee stories, ideas, and accomplishments;
  • Consistently interacts with and seeks to build networks among community members, grant recipients, prospective grantees, and individuals in the media sector, as well as other funders, key policymakers, and those whose work influence and affect media policy and social change, builds coalitions where appropriate.

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Group Sales & Community Access Manager: McCarter Theatre Center

POSITION AND RESPONSIBILITIES

The position of Group Sales & Community Access Manager is charged with increasing audience attendance at the full range of McCarter programming by initiating and cultivating relationships with new and returning group audiences.  Success will be measured by the achievement of an annual revenue goal for group sales and student matinee income, as well as by meeting established benchmarks as project lead for McCarter’s Stage Door Access program, which provides free or low-priced tickets to the regional community thru engaging and stewarding McCarter’s relationship with a roster of social-service organizations, schools, charities and other partners.

The ideal candidate will be a “connector” who embodies an enthusiasm for theatre and live performing arts.  They will be motivated both by the thrill of a sold-out performance that achieves sales benchmarks, and by a genuine desire to make attending the arts economically accessible for all.

This position will collaborate with all members of the Marketing, Communications & Ticketing department, working closely with the Sales Concierge to identify prospects and solicit sales.  If you’re ready to make an impact by building audience relationships, expanding access to the arts, and increasing attendance at our performances, join us to connect communities with McCarter’s inspiring programming alongside a passionate and dedicated team!

Essential Functions & Duties:

  • As its primary function, this role leads group sales strategy and outreach to meet established sales/revenue goals for the season; targets existing buyers and identifies new prospects; and works with the Box Office to ensure group orders are fulfilled and paid on schedule.
  • Builds relationships with communities, organizations and businesses to promote specific events and McCarter as an institution.
  • Leads the promotion and sales efforts for McCarter’s student matinee program, including coordinating direct mail and email campaigns with the Marketing team, and making direct outreach to schools and community groups.
  • Works with director of marketing & audience strategy and the marketing team to identify target audiences for specific events and programs and makes direct outreach to identified communities, organizations or individuals.
  • As the project lead for the development and implementation of the Stage Door Access Program, actively seeks and cultivates a roster of social-service organizations, schools and charities as program partners – stewarding program relationships, managing inventory allocations, processing ticket requests, tracking program data and preparing reports on program usage and impact.
  • Works closely with McCarter’s front of house manager and Box Office team to share information regarding Audio Described, ASL interpreted, Open Captioned and Relaxed Performances through outreach to groups and organizations that serve individuals and communities for whom these programs might remove a barrier to participation.
  • Represents McCarter at external events to increase visibility and awareness of the institution within the community.  Collaborates with the communications director to identify opportunities and plays a lead role in planning, executing and personally staffing McCarter booths at community events.
  • Prioritize safe working practices while embodying McCarter’s safety and community expectations policies to maintain a secure environment for all staff, patrons, and guest artists.
  • Engage in the ongoing work of fostering an equitable and inclusive environment at McCarter. Actively seek ways to improve work practices to ensure greater accessibility, representation, and belonging for all, while upholding and exhibiting our stated values of ‘justice and joy, beauty and belonging.’

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Director of Accounting: Science History Museum

The Science History Institute is seeking a full-time Director of Accounting to plan, direct, and coordinate all aspects of the Institute’s accounting, audit, financial, and regulatory functions and systems. The Director of Accounting will support the Chief Financial Officer with systems and processes to manage the organization’s endowment and investment managers. This position will also establish and maintain a strong system of internal controls designed to mitigate all forms of risk, ensure the accuracy of reported financial results, and ensure reported results comply with generally accepted accounting principles. Other duties include supervising a Staff Accountant and Accounting Specialist. This position requires a minimum of three days a week in the office.

The ideal candidate will have:

  • Minimum of seven years of accounting experience
  • Bachelor’s degree in accounting
  • Demonstrated proficiency using accounting software; experience with Financial Edge (FE NXT) highly desirable
  • Strong interest in automating manual operations
  • Minimum of three years of supervisory experience
  • Strong proficiency using Microsoft Office Suite (Excel, Outlook, Word, and PowerPoint)
  • Ability to work both independently at times and as part of a collaborative team
  • Strong project-management skills, including the ability to successfully manage multiple simultaneous projects while maintaining strong attention to detail
  • Ability to work and communicate effectively with all levels of staff

To be considered for this position, please send a cover letter, resume, and contact information for three professional references to the link provided:

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=dfce6b34-cb4a-4e83-92c4-02266321bf25&ccId=19000101_000001&lang=en_US&jobId=545196
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Public Programs and Event Manager: Friends of Auburn Heights/Marshall Steam Museum

The Friends of Auburn Heights, Inc. is a 501c3 nonprofit organization established in 2004 and dedicated to sparking discovery and creating lifelong memories. The Friends own and maintain the Marshall family’s extraordinary collection of antique automobiles along with the Auburn Valley Railroad and operate the Marshall Steam Museum (in partnership with Delaware State Parks). The mission of the Friends of Auburn Heights is to connect generations to foster excitement for Auburn Valley State Park, steam-era technology, and American life at the dawn of the automotive age.

POSITION SUMMARY

The Public Programs & Events Manager directs the development, refinement and delivery of a wide range of programming efforts, taking the lead role in the museum’s interpretive strategy and marketing efforts. Responsible for children’s on-site and outreach programs as well as an established lineup of public events, this position takes the lead in creating new engagement opportunities that expand the visitor experience and reach new audiences, working closely and collaboratively with the Executive Director and with museum volunteers.

PRIMARY RESPONSIBILITIES

Program Development and Delivery

  • Create and implement educational programs (including outreach and on-site) that align with the organization’s mission
  • Research and evaluate community needs to develop relevant programming

Event Planning and Management:

  • Organize and oversee programs & events (on-site and in the community)

Exhibitions:

  • Oversee exhibit planning and implementation, to include outsourcing design and construction, as needed
  • Update museum displays to reach new audiences and encourage repeat visitation
  • Seek exhibit partnerships for loaned objects

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Assistant Public Programs Manager: Chanticleer

Chanticleer is seeking an Assistant Public Programs Manager to lead and enhance the visitor experience at our renowned public garden. This role oversees the Visitor Services team, manages daily operations, and collaborates with leadership to create a welcoming, educational, and service-focused environment. If you’re passionate about hospitality, public engagement, and strategic program development, this is a great opportunity to grow with us!

This exempt, full-time position requires a flexible work schedule that includes weekends and holidays during Chanticleer’s open season. Hours of arrival and departure will vary depending on the needs of the organization.

About Chanticleer:

The Chanticleer Foundation is a non-profit organization that operates a 50-acre public garden in Wayne, Pennsylvania, USA.  Chanticleer opened to the public in 1993 and welcomes over 65,000 visitors annually from April through October. The garden has over 5,500 taxa and is recognized as a leader in horticultural display, design, education, and environmental stewardship. The Chanticleer staff work in a professional, team-oriented, and smoke-free environment. Continual training and education are encouraged.

Primary Responsibilities:

  • Supervise, assist in hiring, train, and schedule the Visitor Services team
  • Ensure smooth daily operations, including ticketing, season pass sales, parking, and guest safety
  • Oversee visitor services platforms, including ticketing, reservations, and e-commerce
  • Manage Chanticleer’s season pass program
  • Oversee group tour reservations, tour guide training, and scheduling
  • Develop strategies to increase revenue from tours and retail sales
  • Supervise merchandise inventory, purchasing, and online/onsite sales
  • Track and report visitor data, attendance, and sales performance
  • Manage visitor communications, including website updates, social media, email marketing, and press releases
  • Develop visitor materials and publications
  • Collaborate on interpretive programming and visitor engagement strategies
  • Work closely with other departments to support events and public programs

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