Project Assistant (P/T: 25 hrs/wk): Philadelphia Children’s Alliance

The role of the Project Assistant is to work collaboratively with the Northeast Regional Children’s Advocacy Center (NRCAC) Training and Resource Coordinator and project staff to manage logistics, fiscal reimbursements, data collection, and reporting for training and technical assistance activities for the NRCAC Training and Technical Assistance Project. This position is supported by a federal grant from the Department of Justice/Office of Juvenile Justice and Delinquency Programs (OJJDP). Consultants are paid by the grant recipient, Philadelphia Children’s Alliance (PCA).

General Responsibilities:

The Project Assistant is responsible for administrative tasks, fiscal oversight, and technology support of the NRCAC Training and Technical Assistance Project.

Event Planning and Logistics Management

• Prepare training materials, track training registrations and respond to participant requests

• Manage lodging blocks and individual reservations

• Create and send logistics memos

• Follow up after trainings

• Complete Conference Cost Requests and Post Reports for funder


• Manage requirements for non-staff facilitators, consultants, and contractors

• Process, code, and track expenses

• Develop and manage Chapter Development/Training Grant RFPs and annual sub-grants

• Work with PCA finance department on NRCAC activities as needed

• Maintain most up-to-date information on Department of Justice fiscal information/updates to the financial guide

Database Management and Data Reporting

• Salesforce database management, develop and generate custom reports

• Compile and upload training-related and other documents to Google Drive

Marketing, Social Media, and Technology

• Social Media content posting and generate data reports

• Host and manage Zoom meetings/online trainings

• Maintain calendar of events on various funder and partner agency website

Education/Experience Requirements:

• Bachelor’s degree in related field – diversity valued

• Self-starter with ability to work independently and as a team member

• Dependability in following through on projects within set timeframes

• Strong organizational skills, attention to detail and ability to multi-task

• Proficiency in computer applications (e.g. Microsoft Office, Power point & Publisher) and Information Technology applications (e.g. WordPress, Salesforce, Zoom, Social Media)


The Project Assistant will report to the Project Director and work collaboratively with the NRCAC Training and Resource Coordinator on all grant activities and responsibilities.

Salary based on qualifications and experience. PCA/NRCAC is an equal opportunity employer. This position is approved and funded by a grant provided through the U.S. Department of Justice, Office of Juvenile Justice and Delinquency Prevention. This position is contingent upon receipt of continued funding of the NRCAC Project by the U.S. Department of Justice.

How to Apply


Clinical Director: Anti-Violence Partnership of Philadelphia

Clinical Director

Anti-Violence Partnership of Philadelphia seeks a Clinical Director to provide oversight and direction to the Counseling Center. The ideal candidate possesses a Master’s degree and LCSW or Ph.D. in Social Work, Psychology or related mental health discipline required and at least five years of experience providing outpatient mental health services to children, adolescents and adults. Experience, supervision and/or training in individual, family and group therapy also required. This person will be providing clinical supervision to LSW level staff therapists working toward their LCSW. The Director assumes primary responsibility for developing a shared understanding and vision of clinical and programmatic processes and goals and facilitates a team approach to program development tasks. The Director reports directly to the Executive Director of AVP.

Applicants must have criminal, child abuse, and FBI clearances within the last 5 years. Applicants should send a resume/CV and cover letter to The subject line must read Clinical Director. The cover letter must include salary requirements. Salary starts at $60,000+ commensurate with experience.

Video or phone interviews will be conducted because of the ongoing public health crisis. Applicants will be contacted only if selected for an interview.

The Anti-Violence Partnership of Philadelphia (AVP) is an equal opportunity employer committed to assembling a diverse, broadly trained staff. Women, minorities, people with lived experience, disabilities, fluency in languages other than English, and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, AVP does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs.

Clinical & Personnel Supervision Responsibilities:

  • Manages a staff of 5-7 Master’s level clinicians and one case manager.
  • Receives referrals from FMV and other sources, records receipt, assigns cases to appropriate Center staff and interns, and maintains record of outcome of referral.
  • Schedules regular, weekly clinical supervision for all therapists and additional supervision or consultation on an as-needed basis, including oversight of staff clinical record-keeping tasks, such as maintenance of chart notes, treatment plans, assessments and activity logs.
  • Supervises the case manager who oversees referrals from the Medical Examiner’s Office and conducts outreach to co-victims of homicide, including assistance with VCAP.
  • Convenes bi-weekly clinical meetings to provide opportunities for clinical supervision of cases and discussion of various administrative issues.
  • Provides discussion of program development issues and refining procedures that support and help rationalize delivery of direct services.
  • Oversees clinical record-keeping and data entry of Therapists.
  • Oversees the professional performance of Center staff and performs annual staff performance reviews and evaluations of interns.

Program Development & Training Responsibilities:

  • Supervises preparation of statistical and narrative reports, as required, for existing funding sources regarding Center activities. Compiles demographic, activity and outcome statistics.
  • Implements, designs, and modifies program evaluations and outcome measurements as necessary.
  • Ensures regular communication by Center staff with victim advocates regarding such issues as the status of cases referred by victim advocates to the Center and identification of co-victims currently receiving therapeutic services.
  • Coordinates, schedules and facilitates training for staff members as well as those activities provided by Counseling Center staff members to other mental health, human service, educational, and criminal justice professionals on topics related to trauma and grief.
  • Attends networking meetings with schools and other organizations whose services interface with those of the Center or are part of the network of agencies providing services to victims of violence.

Direct Service/Case Management Responsibilities:

  • Provides psychotherapeutic services to children and adults who are direct or indirect victims of violence on an individual, family, or group basis as appropriate.
  • Participates in providing crisis assistance in schools or other locations where groups of children and/or adults have been traumatized by violence.
  • Participates in providing internal and external training workshops.
  • Initiates and maintains contact (as needed) with referral sources.
  • Initiates and maintains contact with other professionals who may be resources for psycho-social support for the client, for example, victim advocates, Assistant District Attorneys, clergy, etc.
  • Initiates or attends meetings (as needed) with outside professionals for the purpose of promoting the progress and recovery of clients in treatment, advocacy, or educating representatives of other systems regarding the needs of co-victims of homicide and other crime victims.
  • Attends preliminary hearings and trials in support of clients and to provide psychological debriefing for clients following involvement with the criminal justice system.

Internal Administrative Tasks

  • Ensures staff have accurately recorded time and submitted timesheets and electronically approves staff timesheets.
  • Records hours worked daily and submits semi-weekly timesheet promptly.
  • Monitors staff data input to ensure that staff members are entering records into the database on a regular basis.
  • Prepares monthly activity reports and other reports as required.
  • Completes other forms and paperwork as requested by AVP Executive Director.


Deputy Director: Concilio

Founded in 1962, The Council of Spanish Speaking Organizations – Concilio, is the oldest Latino organization in Philadelphia. Concilio was founded to recognize and voice the needs of Philadelphia’s Puerto Rican and Latino communities. Our core value to improve the quality of life in our community means partnering with local government, community agencies, educational institutions, and the private sector. Most importantly, our mission is influenced by the community’s voice. Concilio is proud to have a well-established reputation for providing culturally relevant family support and child welfare services.

General Overview:

The Deputy Director works closely with the agency’s Executive Director and Board of Directors. The Deputy Director manages the organization in the absence of the Executive Director. The highly qualified individual appointed to this position will coordinate and oversee all administrative program functions and supervision of program managers at Concilio overseeing the Family Social Services and Community Based Services departments. This position has responsibility for overseeing grant compliance, quality assurance and agency data management. The Deputy Director works closely with the Executive Director to establish and achieve fundraising goals for the agency in the areas of foundation, government, individual and corporate support. The Deputy Director assists the Executive Director with strategic planning and coordination of the organization’s programs, projects, and policy positions.


  • Master’s degree in Social Work, Business Administration, Public Administration, Non-profit Administration or related field strongly preferred.
  • Minimum 3-5 years in a senior level position within a non-profit agency.
  • Ability to analyze data to ensure sound quality and program outcomes.
  • Excellent writing skills and the ability to synthesize information from different sources and present it in a variety of written formats and styles for various audiences.
  • Bi-Lingual (English/Spanish) strongly preferred.

Job Type: Full-time


  • supervisory: 5 years (Required)
  • Quality Assurance: 5 years (Required)


  • Spanish (Preferred)

Additional Compensation:

  • Bonuses

Work Location:

  • One location


  • Health insurance
  • Dental insurance
  • Vision insurance
  • Retirement plan
  • Paid time off
  • Flexible schedule
  • Parental leave
  • Professional development assistance
  • Tuition reimbursement


  • Monday to Friday
  • On call

Company’s website:


Company’s Facebook page:

  • @Conciliophilly

Work Remotely:

  • Temporarily due to COVID-19
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