Month: December 2021

Description: The Delaware Riverkeeper Network (DRN), a grassroots, regional, nonprofit working to protect and restore the Delaware River is seeking an Administrative Coordinator. The Administrative Coordinator provides the DRN with logistical and business support across the organization with particular emphasis on finances, human resources, and facilities, including complex and confidential functions, projects, and operations for DRN staff.

Reports to: Director of Grants and Operations Key responsibilities:

Finance

• Oversees cash flow planning, budget preparation and reviews, and tracking compliance with financial operational policies and regulatory requirements
• Performs all monthly closing activities and reconciliations
• Organizes monthly Finance Committee meetings to provide Finance team with accurate monthly reporting
• Compiles information and prepares financial reports as requested by the Director of Grants and Operations for funders and other key constituents
• Directly assists in activities related to financial audits and/or audit findings in collaboration with Accounting Supervisor
• Reports on all online donation activity to the Accounting Supervisor

Human Resources

• Participates in the recruitment, hiring, and onboarding of new staff members
• Securely maintains personnel files for all full-time, part-time, temporary staff, and interns
• Serves as point of contact for benefits broker and insurance carriers as well as for all benefit-related questions from staff. Manage the annual benefits open enrollment
• Identifies, researches, and coordinates general employee training, and assists in planning employee enrichment activities, such as retreats

Facilities/Logistics/Operations

• Assists the Director of Grants and Operations with management of office space, including office downsizing and redesign
• Oversees management of organizational storage
• Serves as point of contact for vendors

Administration

• Secure signatures from the Delaware Riverkeeper and other senior leadership on financial documents and grant agreements as necessary
• Ability to handle confidential information with complete discretion
• Assists the Director of Grants and Operations with the development of the organizational administrative handbook and updating of the employee handbook
• Participates in DRN-sponsored events as needed
• Other duties as assigned

Other

Limited level of travel throughout the watershed is required, and access to reliable transportation is essential. Some evening and weekend work required

Qualifications:

• Minimum bachelors level degree OR five (5) years of
• Minimum one year of administrative/operational
• Experience and comfort in working with finance and
• Strong attention to detail and focus on quality
• Excellent computer skills, including a high degree of proficiency in a variety of online systems and software and/or ability to learn them (current systems/software used include: Classy, ClickTime, Paychex, QuickBooks, Google suite, Office 365 suite with an emphasis on Excel, Teams, and Zoom).
• Team player capable of working independently with minimal
• Must be able to handle problems quickly and
• Knowledge of records management principles and procedures including record keeping and filing principles and
• Ability to multi-task in a high performing environment,
• Proficiency in English usage, spelling, grammar, and
• Work experience in the nonprofit sector, preferably in the environmental Salary: Base starts at $42,500, but is negotiable.

Benefits:

• Insurance: Medical, Dental, Vision, Life, Short & Long Term Disability
• 401(k) retirement plan with employer match after one year of employment
• Flexible Spending Accounts: Medical, Dependent Care, Transit & Parking Expenses
• Standard time-off policies
• Relaxed work atmosphere and dress code

Location: This is a hybrid position, working remotely and in DRN’s office in Bristol, Bucks County, PA. DRN will arrange a WFH and in-office schedule that fits the organizational duties and the individual.

Application Procedure: Please send email with the required attachments to the attention of Hiring Manager at resumes@delawareriverkeeper.org. Email subject line should read, “Administrative Coordinator.”

Required attachments: Cover Letter, Resume, Names and contact information for three references, and at least one writing sample. No telephone calls.

Timeline: Applications will be reviewed on a rolling basis until the position is filled. Physical Requirements and Demands/Work Environment:

• Physical ability to perform the essential functions of the job, including some hands-on physical
• Constantly required to operate standard office equipment, such as a computer, phones, photocopiers, printers, and fax machines. Occasionally required to move files, open filing cabinets and bend or stand as necessary.
• Occasionally required to lift up to 50
• Work will be primarily indoors, in an office
• Working conditions may include potential exposure to

DRN is an equal opportunity employer. The Delaware Riverkeeper Network is committed to creating an inclusive community of staff and volunteers that is representative of the Watershed we serve. In doing so, we are better able to champion the rights of our communities to a Delaware River and tributary streams that are free-flowing, clean, healthy, and abundant with a diversity of life. We know through experience that different ideas, perspectives, and backgrounds create a stronger voice for the River.

Salary Range: $75,000 – 80,000

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ORGANIZATION:

PA Humanities is a high-impact statewide organization that puts the humanities in action to create lasting positive change. We bring Pennsylvanians together to shape the future through the power of stories, reflection, and relationships. Our programs and grants generate avenues for civic involvement and community development, and for youth and adult learners to strengthen skills for school, work, and personal improvement. We are an independent partner of the National Endowment for the Humanities and part of a network of 56 state humanities councils that spans the nation and U.S. jurisdictions. Learn more at pahumanities.org.

POSITION DESCRIPTION:

This is a new full-time opportunity to manage and help grow the business operations, finance, and human resources activities of PA Humanities. We are looking for an entrepreneurial candidate ready to be a member of our senior management team, who contributes to big picture strategy, and enjoys day-to-day operations work and managing a two-person team. We seek doers and changemakers, the kind of team member who sees what has to get done and leverages their knowledge, networks, and resources to make it happen. You’ll also believe in solutions that involve everyone, and you’ll value creating an organization and culture where we all can thrive. You’ll have the operational know-how, people skills, and a commitment to diversity, equity, inclusion, and belonging that will enable you to help position us as a well-capitalized organization, advance our infrastructure, and build a rewarding inclusive work environment for our high-performing, talented staff.

The major responsibilities are Finance and Accounting Administration, and HR and Payroll Administration. Additional responsibilities include Information Technology and Data Management; Office, Facilities, Board and Events Management; and Organizational Leadership and Effectiveness.

QUALIFICATIONS

• Bachelor’s degree, plus at least five years of work experience, including a background in managing operations in a nonprofit setting
• Strong leadership skills, with at least two years managing and coordinating staff and projects or initiatives
• Bookkeeping and financial management, including strong understanding of the impact of grant funding on departmental and organizational budgets
• Human resource experience and payroll administration
• Strong ability to manage projects, interfacing with internal staff and external vendors
• Passion for the humanities, and personal values consistent with PHC’s mission
• Energetic, positive, and enjoys working in a fasted-pace, entrepreneurial environment

Salary and work environment:

The expected salary for this position is $75,000 to $80,000. This is currently a hybrid (in-person and remote position) but occasional travel is possible. All employees at PA Humanities must be fully vaccinated against COVID-19. Successful applicants will be required to show proof of vaccination. Reasonable accommodations will be considered for those with qualifying medical or religious exemptions.

 To apply:

Please email a resume and thoughtful cover letter, outlining how your skills and experience meet the qualifications of the position addressed to hr@pahumanities.org. Please pdf your cover letter and resume then combine them so that your cover letter is first and your resume follows it. Please use the following format in the subject line of the email Last Name, First Name Senior Operations Manager.

About Read by 4th:

Read by 4th is Philadelphia’s citywide early literacy movement, including an ever-growing coalition of families and their partners working to protect every child’s right to read. Campaign partners work to advance change by supporting families, literacy-rich communities, and systems that put children on the path to reading success.

The Read by 4th coalition is supported by a small backbone team based at the Free Library of Philadelphia Foundation. The role of backbone staff includes convening and aligning partners, gathering and sharing data to inform strategy and continuous learning, communications to share resources and to celebrate partners, and other efforts to build an impactful citywide movement.

Position Summary:

The Special Projects Manager will be responsible for a variety of initiatives that seek to engage communities and families around early literacy. Specifically, the Read by 4th campaign has developed a number of strategies – ranging from family workshops, community festivals and more – which serve to disseminate and promote Read by 4th resources, tools and messages.

The keystone initiative in this portfolio is Reading Promise Week. Held each October, this week-long festival is on a mission to celebrate reading in neighborhoods across Philly; address the early literacy crisis through community strengths and joy; and bring family literacy habits to life in ways that are fun, free, and easy to keep going at home.

In 2021, Reading Promise Week consisted of 45 unique events organized by partner organizations and volunteers. The Special Projects Manager will be responsible for managing the recruitment, engagement, and support of these event hosts as we seek to sustain and grow the festival. Core to these responsibilities is the need to manage complex logistics, maintain clear and consistent communications with partners, and juggle many competing timelines and needs.

In addition to Reading Promise Week, the Special Projects Manager will be the campaign’s point person for a number of ongoing family engagement initiatives. These include a series of parent trainings on the foundations of early literacy, a texting service that supports parents of young children with brain development tips, and making sure the many unique family resources developed by the campaign are accessible to and distributed to partners.

The ideal candidate for this position would be bilingual, however this is not a requirement for application. Read by 4th has a commitment to expand its outreach to and engagement with communities for whom English is not the primary language. To that end, the Special Projects Manager will be responsible for thinking through and establishing guidelines to ensure Read by 4th resources are accessible and appropriate for various languages and cultures in Philadelphia. Our first priority is Spanish, however we are actively working to ensure our resources are translated and culturally relevant in a number of languages common in Philadelphia.

Specific Responsibilities:

• Event Planning:
  • Manage Read by 4th’s annual celebration of early literacy, Reading Promise
    • Work with a variety of external partners and Campaign staff to collaboratively design key aspects of Reading Promise
    • Recruit, register and support partners as they plan their events
    • Oversee the procurement and distribution of family resources to event hosts
    • Facilitate regular planning meetings
    • Plan one major event that will either kick-off or closeout the week of festivities
  • Provide event design and management for other Read by 4th campaign events (as yet to be determined).

• Project Management: The Special Projects Manager provides project management oversight on a number of efforts that relate to supporting families in developing home literacy habits. These include:
  • Manage the Ready4K initiative. Ready4K is a texting service that sends parenting tips related to early learning and brain development to thousands of Philadelphia
    • Work with partners to expand the enrollment in this service to more families each year
    • Manage the relationship with the vendor and ensure contract compliance
  • Manage the dissemination and implementation of the Family workshop on early literacy skills and parent workshop on active
    • Coordinate logistics and the distribution of materials to partners to support our family workshops on early literacy and active reading
    • Establish a system for ensuring regular train the trainers sessions
    • Identify opportunities to continue to expand the use of both trainings
  • Handle logistics of special projects and pilot initiatives that arise over the course of the year (i.e. ordering and distributing books or printed materials, volunteer events)

Administrative Duties:

• Create and manage a distribution system for the Campaign’s inventory of books and family materials
• Create and implement process for receiving and fulfilling requests for materials from partner organizations
• Establish a system for and oversee the distribution of family resources and children’s books to partners
• Develop and maintain relationships with a cadre of vendors (printers, caterers, tent rentals, storage space, delivery services, etc…

Requirements:

• Demonstrated experience in logistics and event planning
• Track record of managing complex projects with multiple partners
• Good grasp of managing a budget and tracking expenses
• Excellent customer service skills and demonstrated ability to sustain and strengthen a variety of stakeholder relationships including funders, institutional partners, and community and grassroots volunteers
• Demonstrated experience designing and implementing events with Philadelphia families
• Excellent organizational skills with demonstrated attention to detail and timelines

Additional Desired Qualifications

• Minimum 5-6 years relevant work experience
• A. or B.S. preferred but not required
• Familiar with Philadelphia neighborhoods, including neighborhoods for whom English is not the primary language
• Ability to speak fluently in more than one language a plus
• Familiarity with project management software
• Familiar with Philadelphia education/nonprofit organizations, familiarity with the Read by 4th partner network a plus

Special Conditions:

• This job requires occasional physical labor; applicants should be able to lift and carry boxes weighing up to 40
• Occasional travel within the Philadelphia area is
• Occasional evening and weekend hours are required (especially in September and October).
• The position is currently a remote position with occasional need to be onsite with It is anticipated that the position will become a hybrid position in 2022 with two days a week in the office. It is possible that at some point in the future this position would become fullyin-person, however, it is more likely to remain a hybrid position.

Application Process

We strongly encourage Black people, indigenous people, people of color, LGTBQ people, seniors, and speakers of multiple languages to apply.

To apply, email resume and cover letter as one pdf to Abby Thaker (thakera@freelibrary.org) with “Operations Coordinator” in the subject line.

 

Read by 4th is Philadelphia’s citywide early literacy movement, including an ever-growing coalition of families and their partners working to protect every child’s right to read. Campaign partners work to advance change by supporting families, literacy-rich communities, and systems that put children on the path to reading success.

The Read by 4th coalition is supported by a small backbone team based at the Free Library of Philadelphia Foundation. The role of backbone staff includes convening and aligning partners, gathering and sharing data to inform strategy and continuous learning, communications to share resources and to celebrate partners, and other efforts to build an impactful citywide movement.

Position Summary: 

The Operations Coordinator provides critical administrative and operational support to the campaign. This includes managing our office space and supplies, interfacing with vendors, processing payment authorizations and tracking all spending, maintaining our partner database and tracking our partner on-boarding process, and supporting meeting and event logistics.

Competitive candidates will have strong organizational skills, will enjoy getting to know and supporting our partners, and passion for supporting early literacy in Philadelphia.

This position is full-time, exempt, and reports to the Executive Director of Read by 4th.

Specific Responsibilities:

Administrative Operations:

• Maintain a functioning office space including ensuring an inventory of office supplies, and ensuring our supply of partner resources (children’s books and family resources) is organized and accessible
• Manage relationships with vendors, including requests to vendors for print orders and supplies
• Process invoices and expenses for staff and vendors
• Maintain database used to track expenses against annual departmental budget
• Provide reports to the development and finance departments on spending
• Arrange for couriers and delivery of supplies to partners
• Support the on-going up-keep of our digital filing system ensuring key information and documents can be found and used by the full team

Meetings and Events:

• Coordinate logistics for partner meetings and events (both in-person and via zoom), including scheduling, RSVPs, and virtual platforms and/or room reservations
• Coordinate catering requests as necessary

Partner and Program Support:

• Maintain the partner directory database
• Track the on-boarding process for new partners from attending an orientation to connection with an existing working group or steering committee
• Ensure new partners are added to the website and newsletter distribution list

Qualifications:

Skills:

• Exceptional interpersonal and communication (oral and written) skills
• Experience managing logistics for virtual meetings and events
• Familiarity with common productivity and virtual meeting tools
• Capacity to pay close attention to detail while working in a fast-paced environment
• High degree of organization and the ability to plan, track, and execute projects on time
• Ability to coordinate with colleagues and partners, meet deadlines, and manage multiple tasks
• Ability to provide excellent customer service to a diverse array of partners from a variety of backgrounds
• Demonstrated ability to suggest solutions to existing challenges
• Self-starter who knows when to ask for help

Special Conditions:

• This job requires occasional physical labor; applicants should be able to lift and carry boxes weighing up to 40
• Occasional travel within the Philadelphia area is
• Occasional evening and weekend hours are required (i.e. special events).
• The position is currently a hybrid position with one to two days a week in the office. It is possible that at some point in the future this position would become fully in-person, however, it is more likely to remain a hybrid

Application Process

We strongly encourage Black people, indigenous people, people of color, LGTBQ people, seniors, and speakers of multiple languages to apply.

To apply, email resume and cover letter as one pdf to Abby Thaker (thakera@freelibrary.org) with “Operations Coordinator” in the subject line.