Office Manager: Phoenixville Community Health Foundation

The Phoenixville Community Health Foundation ( seeks an experienced Office Manager to assist its small staff in meeting its mission to improve the health and quality of life for people in the greater Phoenixville region. We do this by increasing access to quality healthcare services and promoting healthy communities through grantmaking and collaboration with health, civic, business, and community partners. As a member of a four-person staff, the Office Manager will work collaboratively with all staff members on various projects and tasks. This part-time position reports to the President & CEO.

Key Responsibilities

General Tasks and Light Bookkeeping

  • General reception duties including answering phones, greeting visitors, and responding to general inquiries
  • Monitoring general and payables email inboxes
  • Receiving invoices and posting payments to accounting and grants management systems
  • Ensuring board, staff, and volunteers complete annual forms (ensuring forms completed, tracking down those who need to complete forms, filing, etc.)
  • Managing occasional distribution of SEPTA gift cards to a small group of organizations

Meeting Management

  • Establishing and maintaining a meeting calendar and scheduling meetings with internal and external audiences
  • Taking meeting RSVPs and tracking attendance
  • Ordering food and supplies for meetings and events
  • Sending meeting reminders along with meeting materials, as appropriate
  • Taking and preparing minutes for Foundation board and committee meetings
  • Managing Eventbrite and online feedback surveys for attendees of workshops and other Foundation events

Building Management

  • Managing, tracking, and ordering building supplies
  • Basic office tasks such as taking out the trash, running the dishwasher, managing the incoming and outgoing mail, etc.
  • Scheduling and following up with building maintenance and IT vendors

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Program Director: Catholic Social Services, Women of Hope-Vine


To oversees the program operation and direction of Women of Hope-Vine (Progressive Demand Residence) to ensure that residents are treated with dignity and respect and that their needs are addressed in accord with the professional standards of Catholic Social Services, the contract requirements with the Department of Behavioral Health, Intellectual Disabilities (DBHIDS) and PA Department of Human Services, as required for Licensed Personal Care Homes (PCH).


Plans, develops, and oversees the provision of all services to assure conformity with sound social work practice, the philosophy and ethical principles of the Catholic Social Services, and any applicable licensing/accreditation/funding requirements.

Holds or is able to obtain Personal Care Administrator certification.  Attends twenty-four hours of continuing education classes annually, approved by PA DHS (i.e.: CPR, First Aid, Medication Adm., Direct Care, etc.)

Flexible work schedule for 24-hour facility and is available to be “on-call”. Oversee daily operation of the building and the contracts that operate within.

Maintain relationship and responsibilities with DBHIDS. Providing necessary programming and fiscal weekly/monthly reports. Monitoring referrals and sustaining census.  Work closely with DBHIDS to implement and maintain state licensure.

Regularly updates site-based Policy and Procedural Manual and monitors Quality Improvements Initiative standards and data reporting for funding and regulatory bodies.

Guides Social Work Supervisor in all matters regarding the care of the residents including but not limited to intake/discharge of the women.

Actively develop programming and pursue appropriate opportunities to obtain funding.

Assures that program operates within established budget throughout each fiscal year.

Ensure fiscal procedures in compliance with license Personal Care Home regulations and Catholic Social Services.

Prepares, monitors, and maintains program budget, including personnel time records, office and travel expense, security and maintenance of facility, budgets for outside contractual services, and petty cash; assures that proper fee collection and third-party billing procedures; accepts and acknowledges charitable contributions.

Oversees all matters related to personnel including hiring, termination, and annual performance evaluations.  Plans and coordinates new employee orientation; monthly in-service training; staff meetings; for the purpose of communicating priorities and objectives, resolving issues and planning work.

Directly supervises Social Work Supervisor, Food Service Manager, Residential Coordinator, and Maintenance staff.

Ensures appropriate staffing to maintain twenty-four-hour coverage and in compliance with PCH regulations.

Establish outcomes for services provided; monitors and revises these as necessary and submits quarterly reports to Assistant Director.  Participates in divisional management team meetings and specialized committees as appropriate.

Maintains public relations with church, neighborhood and other interested groups and agencies.

Other duties as assigned.
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Chief Of Staff: North10 Philadelphia


North10 Philadelphia is seeking a dedicated and experienced Chief of Staff. As an organization committed to improving the quality of life in the Hunting Park-East Tioga communities of North Philadelphia, we are looking for a strategic leader with outstanding team and culture-building skills who can strengthen our team and help us drive our mission forward. This role reports to the Executive Director and manages and coordinates several departmental managers. The Chief of Staff is a new position that will be pivotal in taking daily operational management to the next level while supporting the strategic growth and development of the organization.

About North10 Philadelphia:

North10 Philadelphia works to improve the life outcomes for community members in the Hunting Park-East Tioga neighborhoods of North Philadelphia. Our holistic approach facilitates economic growth, increases housing options, enhances learning opportunities, and promotes physical and emotional wellness to enable current residents and future generations to live happy, healthy, and civically engaged lives.

North10 was formed in 2018 as the parent organization of the Lenfest Center, a  beautiful, privately operated community, recreation and learning facility that opened in  2007. The Lenfest Center provides neighborhood youth with a welcoming, safe, and enriching refuge from systemic neighborhood violence, poverty, and a myriad of other trauma-inducing challenges. The Lenfest Center facility still serves as the cornerstone of North10’s innovative and inclusive efforts to revitalize our neighborhood.  North10’s goal is for our community to be home to high-quality, cradle-to-career educational options; dignified and affordable housing; a thriving cohort of local businesses and job opportunities; and a safer, cleaner, healthier, and greener environment. Our activities include workforce development; a free-choice, no-cost community market; out-of-school time programs for youth; and affordable housing.

Candidate Profile:

We are looking for a candidate with a proven track record in non-profit management, executive-level advising, and fostering interdepartmental collaboration. The ideal candidate is detail-oriented, data-driven, and sensitive to the needs of diverse communities. They will possess outstanding mentorship and team-building skills, and be able to demonstrate success at creating an organizational culture based upon mutual respect, goal-setting, collaboration, and measurement toward progress.
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Project Manager – Nutrition Incentives The Food Trust

Position Summary

The Food Trust is seeking a full-time Program Manager based in the Philadelphia area to manage the Food Bucks and Food Bucks Rx programs, a regional effort that provides incentives for fruit and vegetable purchases in multiple food retail and healthcare settings. The Program Manager works closely with local businesses, healthcare systems, and community partners to ensure successful implementation and launch new programming. In addition, the Manager collaborates with other nonprofit, community and government entities on project implementation and evaluation, and is expected to represent The Food Trust in a professional manner. The position includes time in the office working on program administration and data analysis, as well as time in the community conducting programming, partner recruitment and outreach.

Essential Functions

● Manage all programming, administration and operational functions of the Food Bucks program in assigned geographic region and support statewide operations.

● Work closely with retailers, IT professionals and other partners to develop technology for incentive models.

● Provide trainings and outreach to retail staff and community groups.

● Supervise staff and support hiring, onboarding, training and employee assessments.

● Track objectives and milestones in coordination with internal and external evaluation efforts.

● Act as a program ambassador in meetings throughout the region and support public relations activities.

● Monitor the budgeting and disbursement of Food Buck incentives; track program activity through cloud-based database.

● Search for program expansion opportunities with new partners and retail locations.

• Contribute to grant management and proposal writing

● Support fundraising and consider strategies for long-term program sustainability.

● Conduct in-store events, including taste tests and basic nutrition education.

● Provide consultation and help coordinate other projects as needed at a regional and national level.

● Regular local travel around region; occasional travel to other U.S. locations

• Other duties as assigned within the scope of position expectations
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Executive Director: Chester County Democratic Committee

The Chester County Democratic Committee seeks an Executive Director to lead and/or assist with fundraising, communications, Party, and electoral operations. Candidate should be seeking to grow with an expanding county party. This is a full-time position with varying hours depending on the time of the election cycle.

The Executive Director is to assist the Chair and Executive Committee in support of the political, fundraising, communications, and administrative operations of the Chester County Democratic Committee. This ideal candidate will have multiple cycles of leadership roles on political campaigns, a sense of professionalism around politically sensitive matters including donor calls and meetings, extensive training, and the ability to multi-task. The ideal candidate is a collaborative self-starter who is flexible in their day-to-day responsibilities while requiring little oversight. An understanding of Chester County politics, elected officials, and major local political issues is an asset.


37 S High St, West Chester, PA 19382, USA

How to Apply

Send Email

Resume and references

Chief Operating Officer: Mindful Philanthropy Inc.

Role Summary

Purpose driven, senior non profit leader with experience in translating an organization’s strategic goals into specific operational objectives. Responsibilities include policies and procedures, finance and budgeting, fundraising, performance measurement and management, and enterprise risk assessment. Requires an entrepreneurial and strategic mindset and strong oral and written communication skills.


  • Working in partnership with the ED, create and refine the strategic plan and implement new processes and approaches to achieve it
  • Standardize operational workflows including client relationship management reporting, billing, policies and procedures.
  • Manage a dashboard of key performance indicators and create outcome metrics
  • Manage a compliance and risk engagement framework
  • Oversee grant management of all organizational grants and proposals
  • Create the annual operations plan and budget in partnership with the ED and board of directors
  • Work with third party service providers including accountants, auditors, and legal
  • Lead the performance management process that measures and evaluates progress against goals for the organization
  • Provide all staff a strong day-to-day leadership presence
  • Oversee all current technology infrastructure and scope out the next level of information technology and financial systems that support the growth of the organization
  • Manage direct reports including those that oversee HR and project management functions
  • Oversee the execution and administration of events and convenings of the organization
  • Assist Executive Director with special projects related to communications, fundraising, philanthropic activities, and coordination between the organization’s board and partners.

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Manager of Development Events: Pennsylvania Academy of the Fine Arts

Minimum Salary/Hourly Rate:
Maximum Salary/Hourly Rate:

POSITION: Manager of Development Events

The Manager of Development Events is responsible for the vision and strategic development of events in support of the fundraising initiatives and goals of the development department. The Manager serves as lead planner for a portfolio of events, including PAFA’s two keystone revenue generating events; the Annual Student Exhibition Preview Party and Bacchanal Wine Auction & Gala and all other cultivation and stewardship events.

The ideal candidate will be creative and innovative, with the ability to conceive and execute high quality special events that meet or exceed annual revenue goals, and will have exemplary relationship building skills with donors and across the institution. In collaboration with the Chief Development Officer and Director of Development Operations, the Manager is responsible for managing PAFA’s special events committees and serving as a liaison to PAFA’s Women’s Committee.

The Manager of Development Events must have volunteer management experience and display a high level of maturity and personal integrity. The ability to interact comfortably and tactfully with varied internal and external constituencies is essential. Reporting to the Director of Development Operations, the Manager plays a key role on the Development team.
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Restorative Justice Program Manager: Mural Arts Philadelphia

Minimum Salary/Hourly Rate:
Maximum Salary/Hourly Rate:


For over 35 years, Mural Arts has united artists and communities through a collaborative process, rooted in the traditions of mural-making, to create art that transforms public spaces and individual lives. Mural Arts engages communities in 50–100 public art projects each year and maintains its growing collection through a restoration initiative. Our core program areas – Art Education, Environmental Justice, Porch Light, and Restorative Justice – yield unique, project-based learning opportunities for thousands of youth and adults.

Each year, 15,000 residents and visitors tour Mural Arts’ outdoor art gallery, which has become part of the city’s civic landscape and a source of pride and inspiration, earning Philadelphia international recognition as the “Mural Capital of the World.”

Mural Arts Philadelphia – Restorative Justice Program Manager

Restorative justice is an alternative to traditional means of rehabilitation and punishment which brings together returning citizens and community members, focusing on conversation, and understanding as the first steps on the path to healing.

Art education, paired with personal and professional development, and hands-on assistance on mural projects forge the growth of strong, positive bonds among individuals who are incarcerated, returning citizens, justice-impacted individuals, and communities. We place a strong emphasis on work readiness within our Guild program and give creative voice to people who have been disconnected from society.

Restorative Justice participants feel empowered by their accomplishments and emerge with a newfound sense of pride in their own abilities and enhanced employment readiness skills.

In addition, as part of the Anti-Violence Community Expansion Grant from the City of Philadelphia, Mural Arts Philadelphia has partnered with the Philadelphia Parks & Recreation to create a Rec Crew of Guild alumni who can help to transform several recreation centers in zip codes heavily impacted by violence.

Mural Arts Philadelphia is seeking a Program Manager to support the work of its nationally recognized Restorative Justice Program. This position will be responsible for day to day coordination in the Restorative Justice (RJ) Program with guidance from the Director. This position is an integral part of the Restorative Justice Team. It requires a strong desire to work in a collaborative manner with a robust village of internal and external partners assembled in service of the program participant’s personal and professional development/support and ultimate placement in job and or training opportunities.
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Director of Meetings: American Philosophical Society

The American Philosophical Society (APS) is seeking an energetic and highly organized professional to manage the Society’s Meetings Program and support engagement with its Members as part of the Society’s senior staff team.


The American Philosophical Society (APS), founded in 1743 by Benjamin Franklin, is America’s oldest and most distinguished learned society. The APS’s current activities reflect the founder’s spirit of inquiry, provide a forum for the free exchange of ideas, and convey its conviction that intellectual inquiry and critical thought are inherently in the best interest of the public.

The APS is an elected body of scholars and leaders from all disciplines and professions. Today, the Society has approximately 1,000 elected Members, about 840 of whom are Resident Members (U.S. citizens or those who live and work in the United States), and about 160 of whom are International Members from more than two dozen countries. Election to membership honors those who have made exceptionally significant contributions to science, the arts and humanities, and public life. Fewer than 5,900 Members have been elected since 1743. Since 1900, more than 260 Members have received a Nobel Prize.

The APS engages leading scholars, scientists, and professionals in Meetings that offer the opportunity for fellowship and interdisciplinary exchange. It also supports and recognizes research and discovery through a Library & Museum with an extraordinary collection of manuscripts, books, digital content, and artifacts, and through grants and fellowships, seminars, conferences, and prizes. The APS serves the public through exhibitions drawn from the Society’s collections, a diverse program of publications, an array of public lectures and scholarly and educational programs, and rich digital resources available to anyone with an internet connection.


The Director of Meetings organizes and executes all aspects of the Society’s Meetings Program and reports to the Executive Officer. The APS hosts nearly 350 of its Members, their families, and distinguished guests each April and November at its biannual General Meetings. These Meetings appeal to the diverse interests and expertise of attendees, provide a unique opportunity to indulge the audience’s breadth of intellectual curiosity, and offer an engaging selection of talks in the sciences, social sciences, and humanities.
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Project Manager Healing Verse Germantown: Office of Arts, Culture and the Creative Economy, City of Philadelphia

The City of Philadelphia’s Office of Arts, Culture, and the Creative Economy (OACCE) seeks a full-time Project Manager for Healing Verse Germantown: The Streets Are Talking. Healing Verse Germantown includes community poetry workshops, a poetry phone line, public art exhibition, and a digital/printed archive to help Germantown residents heal from the trauma of gun violence. The compensation for this position is $70,000 annually. The project manager will coordinate all aspects of the project, oversee the project timeline, and centralize all project logistics and communications. They will work very closely with OACCE staff and the artistic team, in addition to Germantown community members and partners, and report directly to OACCE’s Public Art Director, Marguerite Anglin.

OACCE received a $1 million grant from Bloomberg Philanthropies to create Healing Verse Germantown: The Streets are Talking, in collaboration with lead artists Yolanda Wisher and Trapeta Mayson, and Public Art Coordinator Rob Blackson. The grant term concludes on December 31st, 2025. Healing Verse Germantown engages individuals affected by gun violence in Germantown through four components: 1) poetry workshops led by professional poets and social workers; 2) a phone line featuring new poems weekly about gun violence and healing, and offering mental health resources; 3) a public art exhibition of poems from the workshops/phone line, rendered into public art installations displayed in Germantown locations marked by gun violence; 4) a book archiving the project. These healing verses of poetry will be a powerful outlet for collective expression, cultivating peace and resistance against violence in Germantown and throughout Philadelphia.


  • Function as the project manager, day to day point of contact, and liaison between artists, vendors, contractors, community members, Bloomberg Philanthropies, the artistic team, and OACCE staff
  • Ensure project stays on schedule and within the project budget
  • Support the community engagement and planning process for 10 poetry workshops in Germantown in the spring and summer of 2024
  • Support additional cultural programming in Germantown such as the project kickoff event, poetry readings, and the public art exhibition opening
  • Assist the public art team in securing sites, receiving bids, and overseeing the installation of 20 temporary public artworks in Germantown
  • Assist the communications staff at OACCE and Bloomberg Philanthropies in managing web and social media content, communications to project partners and participants, and other outreach as needed
  • Organize tours and additional engagement with the 20 public artworks while they are installed between September and November, 2025.
  • Assist with developing, producing, and distributing the project book, which will document the project from start to finish
  • Support OACCE staff and artistic team with meeting grant requirements and fulfilling all reporting requirements
  • Complete other duties as needed.

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