Chief Operating Officer: Mindful Philanthropy Inc.

Role Summary

Purpose driven, senior non profit leader with experience in translating an organization’s strategic goals into specific operational objectives. Responsibilities include policies and procedures, finance and budgeting, fundraising, performance measurement and management, and enterprise risk assessment. Requires an entrepreneurial and strategic mindset and strong oral and written communication skills.


  • Working in partnership with the ED, create and refine the strategic plan and implement new processes and approaches to achieve it
  • Standardize operational workflows including client relationship management reporting, billing, policies and procedures.
  • Manage a dashboard of key performance indicators and create outcome metrics
  • Manage a compliance and risk engagement framework
  • Oversee grant management of all organizational grants and proposals
  • Create the annual operations plan and budget in partnership with the ED and board of directors
  • Work with third party service providers including accountants, auditors, and legal
  • Lead the performance management process that measures and evaluates progress against goals for the organization
  • Provide all staff a strong day-to-day leadership presence
  • Oversee all current technology infrastructure and scope out the next level of information technology and financial systems that support the growth of the organization
  • Manage direct reports including those that oversee HR and project management functions
  • Oversee the execution and administration of events and convenings of the organization
  • Assist Executive Director with special projects related to communications, fundraising, philanthropic activities, and coordination between the organization’s board and partners.

Key Qualifications 

  • MBA or MPA
  • 5 to 7 years’ experience managing day to day operations of a non profit organization.
  • Passion for improving the lives of those managing mental health and substance use conditions.
  • Ability to thrive in a startup environment and is action oriented
  • Excellent organization skills
  • Strong people skills and extensive experience leading other leaders
  • Attention to detail with workflow and operations, spreadsheets and reports
  • Out of the box thinker to support creative change
  • Able to lead multiple projects from initiation to completion in collaboration with others
  • Able to manage to tight deadlines
  • Demonstrated ability to create and manage budgets, reporting , performance management for organizational growth
  • Experience with client relationship management tools i.e. CRM software systems, bookkeeping tools i.e. Quickbooks, board portals, Google Workspace, etc.

Working Conditions

  • Full time
  • Remote – Teammates are located in NYC & Philadelphia
  • Domestic travel may be required
  • Benefits included
  • Reports directly to Executive Director

Eligible candidates must be currently authorized to work in the United States and will not now, or in the future, require sponsorship of a visa for employment authorization in the United States.

Mindful Philanthropy is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Mindful Philanthropy is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.

Mindful Philanthropy, a non-profit organization, was launched in 2020 to increase philanthropic funding of mental health, addiction, and community well being initiatives. Mindful Philanthropy supports donors by connecting them to resources, knowledge and networks.


Work must be performed anywhere in United States


120 S 21st St, Philadelphia, PA 19103, USA

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