The mission of Historic Sugartown, Inc. (HSI) is to inspire the community to engage with the past through authentic 19th-century experiences, participate in the village’s present life and protect it for the future.
Founded in 1982 to preserve the richly authentic 19th-century crossroads village of Sugartown, Historic Sugartown stewards 11 structures and 9.2 acres located within the Sugartown National Register District in Malvern, Chester County, PA. Historic Sugartown’s collections interpret 19th-century rural village community life in Pennsylvania and early American craftsmanship including domestic, industrial, and agricultural artifacts. HSI also stewards collections owned by the Chester County History Center (CCHC) that support HSI’s interpretive programs and exhibits.
The Executive Director is the face of the organization and chief spokesperson, conveying passion of place, caretaking of its collections and promoting educational programs. The Executive Director oversees operations, finances, development, rental units and a small, dedicated staff as well as partners with the Board of Directors to guide strategic direction and planning.
Requirements
Education: Relevant bachelor’s or master’s degree.
Experience: Minimum 5 years nonprofit leadership and management experience;
Cultural, historical or preservation experience preferred;
Ability to lead staff, contractors, volunteers and interns.
Skills/abilities: Management, finance and administrative skills;
Proven track-record of fundraising and development;
Excellent written and verbal communications skills; ability to speak in public;
Strong interpersonal skills and ability to reach out to community leaders and dialogue
with colleagues in related fields;
Knowledge of Microsoft office and Google Suite; Quickbooks knowledge a plus.
Competitive salary ($60,000 – $70,000, contingent on experience), and benefits.
Historic Sugartown, Inc., is a non-profit 501 (c) (3) organization that does not discriminate.
Executive Director Responsibility Details
Priorities
● Broaden visibility, increase community outreach and build awareness of programs/events based on Strategic Plan approved by Board of Directors in 2021.
● Continue and expand educational programming.
● Expand pipeline of individual and institutional gifts as well as grants.
Mission-Focus: Programs & Events
Support the Program Director in the development and coordination of seasonal programs, tours, events and workshops including workshops held in the Book Bindery which houses a world-class collection of bookbinding tools and equipment.
Mission-Focus: Collections Management
Coordinate with Collections Committee to oversee the care and protection of the collections;
Coordinate with Chester County History Center in regard to their loans to Historic Sugartown, and annual housekeeping;
Ensure that HSI’s catalog software program is maintained;
Respond to inquiries regarding potential donations.
Mission-Focus: Facilities Management
Support Facilities Manager and facilities Committee to prioritize projects and ensure that routine maintenance is accomplished;
Support Facilities Manager to collect and vet estimates for emergent needs;
Support and assist Facilities Manager with on-site emergencies.
Management: Personnel
Lead full-time and part-time staff as well as independent contractors and other resources; ensure adequate resources and technology plus appropriate compensation to do their jobs well.
Management: Governance
With the Board of Directors and staff, lead planning objectives as directed by the Strategic Plan;
With the Board of Directors, coordinate board recruitment efforts and board orientation;
Manage communications with the Board of Directors, including updates on current programs and projects as well as materials for upcoming board meetings;
Follow up on decision-making/action items from board meetings.
Management: Finance
Approve and code invoices for payment and code incoming checks for deposit for bookkeeper to enter into QuickBooks;
Review monthly Profit & Loss Statements;
Review and initial monthly bank reconciliations;
Coordinate audit process with auditor and bookkeeper; ensure that the 990PF, Bureau of Charitable Organizations and tax exemption renewals are submitted on time;
Develop annual operating budget with Finance Committee for board’s approval; manage budgets for capital and grant projects.
Support: Real Estate Rentals
Coordinate 2 residential rentals and 5 office rental spaces;
Support Facilities Manager to determine maintenance needs;
Coordinate marketing for residential rentals, and work with real estate agent for commercial office space rentals;
Coordinate establishment of escrow accounts;
Support Facilities Manager in responding to inquiries, requests and concerns from tenants.
Support: Fundraising
Cultivate new and major donors directly and in collaboration with Development Committee;
Identify and pursue new grant opportunities (to capitalize on change of status of private foundation);
Reach out to key supporters for special project donations;
Develop and carry-out mid-year and year-end appeal strategies; seek event sponsorships; coordinate mailing, process incoming donations and acknowledgement letters plus personal outreach as appropriate.
Support: Community Outreach
Maintain collaborative relationships with other historical/cultural organizations, regional nonprofits and the business community.
Support: Event Rentals
Coordinate rental agreements for event rentals;
Coordinate with longer term renters on logistics when needed;
Support Facilities Manager to ensure that the spaces are ready and supplied for rentals;
Support: Marketing
Work with Program Director to coordinate social media and advertising;
Manage website updates and update content;
Publish e-newsletter.
Support: Volunteer Coordination
Support Programs Director in coordinating HSI volunteers;
Coordinate with local groups such as the Boy Scouts, Phelps School and area businesses for volunteer opportunities.
Deadline to apply: June 17, 2024
Please send a cover letter and resume to jobs@historicsugartown.org
Education Level: