Director of Finance: Philadelphia Museum of Art

At the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others.

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

How You Will Contribute

Reporting to the Chief Financial Officer (CFO), the Director of Finance will oversee all financial aspects of business and reporting activities and drive the organization’s financial strategy and planning to include implementation of financial systems.  This position will support financial reporting to the finance and audit committees of the Board of Trustees.

The Director of Finance will implement financial strategy in collaboration with the CFO and ensure the priorities of the organization are executed. This includes strategic business management support of the finance department.  Maintain day to day accounting functions which include reporting on plant funds,

The Director of Finance is responsible for ensuring fiscal best practices and strategic management to strengthen and improve the financial stewardship and operations to advance the organization’s mission.

Specifically, you will:

  • Reporting to the Chief Financial Officer (CFO), the Director of Finance will also support the Leadership Team, which defines and implements organization-wide strategy and policy.
  • The Director of Finance leads a team that manages the financial activities for the museum, including reporting, treasury management and endowment, adhering to industry best practices and I.R.S. requirements for a 501(c)(3) organization.
  • This role serves as the internal finance expert who provides fiscal guidance to the organization’s leadership and collaborates with external stakeholders including insurance brokers, banking partners, and legal counsel, as required.
  • Lead the Finance department team and ensure the department is right-sized, appropriately staffed, and productive.
  • Hire, train, coach, and manage the Finance team.
  • Develop goals, define priorities, and meet regularly to track progress.
  • Maintain and continuously improve the financial functions of the organization by conducting regular assessments of its financial policies, procedures, and systems to maximize efficiency.
  • Develop and implement systems to prepare for an external audit of areas including but not limited to fixed assets, inventory, revenues, and reporting while ensuring that the organization is fully compliant and adhering to or exceeding industry best practices.
  • Manage the implementation of year-end audits and stay up to date on nonprofit audit best practices and state and federal law regarding nonprofit/foundation operations.
  • Oversee and review financial statements, external and management reporting, treasury, budgets, general accounting, compliance matters, and purchasing.
  • Substantively contribute to strategic discussions about the long-term financial stewardship of the Museum, providing financial analysis of business decisions and ad hoc projects as required by leadership, the Founders, and the Board of Directors
  • Prepare and present monthly reports, variance analyses, and quarterly forecasts to leadership and the Board in line with predetermined reporting schedules.
  • Manage banking relationships and cash management function.
  • Continue the migration away from paper processes to fully electronic payments and supporting documentation to expedite administrative processing.
  • Oversee cash flow planning to ensure the availability of funds and the timely execution of payments.
  • Develop and utilize forward-looking, predictive models and activity-based financial analyses to provide insight into the Museum’s operations and plans.
  • Make recommendations across all departments to find efficiencies.
  • Ensure compliance with tax and regulatory filing requirements.
  • When necessary, coordinate with external consultants for tax or legal advice.
  • Review systems for opportunities to innovate, uplift and advance. While streamlining processes and implementing key initiatives for the organization.
  • Work closely with the CFO and Controller to enhance systems, communications and create efficiencies throughout the department.
  • Lead other special projects and ad hoc initiatives as requested by the Leadership Team and the Board of Directors
  • Together with the Finance team, participate in organization-wide associate engagement activities such as attending public programs, hosting interns, and volunteering in the community.
  • Perform other duties as assigned.

Your background and experience include:

  • Bachelor’s degree and CPA are required.
  • Several years of progressive accounting experience, ideally beginning in accounting and audit, followed by experience gathering, evaluating, presenting and reporting financial information including experience in a complex nonprofit with multiple programs.
  • Being a proactive, hands-on strategic thinker who will own, in partnership with the CFO, the responsibility for finance.
  • Experience coordinating audit activities and managing reporting.
  • Technology savvy with experience in multiple software programs, especially Financial Edge, Raiser’s Edge, and the entire Microsoft suite.
  • Commitment to recruiting, mentoring, training, and retaining a diverse team with the foresight and ability to delegate accordingly.
  • Keen analytic, organization and problem-solving skills which allow for strategic data interpretation.
  • Strong interpersonal and communication skills with experience in effectively communicating key data, including presentation to senior management board or other outside partners.
  • Ability and desire to translate complex financial concepts to individuals at all levels including finance and non-finance managers.

Position and Compensation Details

  • The minimum salary for this position is $140,000
  • This position is full-time, exempt, and 35 hours per week
  • This position reports to the Chief Financial Officer
  • Physical requirements:
    • Able to remain stationary for extended periods of time, to utilize computers and other office equipment required of this job, to perform physically administrative duties in a typical interior office environment, gallery, or exhibit space, and to access most public and staff areas of the museum campus.
    • Able to move items up to 10 pounds
  • COVID-19 vaccination required.
  • Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Institutional Requirements

  • Upholds the professional standards of the field, always acts in a manner that is consistent with the best interests of the museum and protects and enhances its reputation and standing within the community of museums.
  • Adheres to the museum’s code of ethics and Employee Handbook and avoids any real or perceived conflicts of interest.
  • Shows respect for co-workers and visitors and an understanding of and appreciation for the diversity of the museum’s staff, volunteers, and audiences.
  • Maintains confidentiality.
  • Adheres to all museum protocols, procedures, rules, and policies.

Application Timeline

Applications will be reviewed on a rolling basis.  We encourage candidates to apply early as the position will close once we have a robust applicant pool or a candidate has been selected.

What We Offer

Our employees are at the center of the museum. As an employee, you will have access to numerous museum perks including, but not limited to:

  • Free general admission to the museum for you and your immediate family
  • Discounted guest tickets for admission
  • Discounts on gift memberships
  • Special staff tours and presentations from our curatorial and conservation teams
  • Discounts at the museum restaurant, museum cafés, and museum retail and online stores

We offer a comprehensive benefits package for employees* including:

  • Medical, dental, and vision benefits
  • Fully paid short-term disability insurance, long-term disability insurance, and life insurance
  • Health savings or flexible spending account program
  • Retirement savings program with museum match
  • Paid vacation, personal days, sick days, and holidays*Eligibility for certain benefits is based on a variety of factors including the employee’s regular schedule and tenure.