Staff Accountant: James A. Michener Art Museum

Minimum Salary/Hourly Rate:
Maximum Salary/Hourly Rate:

The Staff Accountant is responsible for the day-to-day monitoring of the financial activity of the institution. This person is responsible for the physical entry of these transactions into the accounting system for the purpose of reporting the data in an organized fashion to staff, the executive team, the Board, and auditors. This role plays a pivotal function in accurately capturing data and interacting with the staff to acquire it.


Data Capture

  • Input all accounts payable, cash receipts and all other journal entries including the requisite documentation into accounting system ensuring the coding accuracy through staff feedback as needed.
  • Pay all outstanding invoices and fees.
  • Reconcile all open balances.
  • Reconcile all departmental credit card activity.
  • Review and reconcile all bank statements including checking, savings, CDs.

Incoming Deposits

  • Capture funds from all sources, POS system, credit card transactions, checks, cash, wires, rental properties, commissions, and lockbox.
  • Timely delivery of all funds requiring bank deposit.
  • Distribute details as needed for departmental reporting.

Bi-weekly payroll and benefits contributions

  • Collect timesheet data and appropriate staff PTO designations for bi-weekly submissions to Paychex for payroll.
  • Regular reportage to CFO and Executive Director as well as reportage each pay period, quarter and year-end.
  • Manage bi-weekly retirement fund contributions to a TIAA/CREF account.
  • Capture all bi-weekly payroll and benefits submissions for entry into the accounting system.

Reportage and Tracking

  • Distribute monthly departmental financials.
  • Preparation of 1099s and 1096 for IRS.
  • PA sales tax reporting.
  • Annual audit and 990 filing assistance.
  • Maintain and confirm detailed event report to ensure all due funds and COI are received from caterer.
  • Receive and review monthly financial statements from property management company and post accordingly.

The Staff Accountant will assist as needed in all areas of fiscal management.


  • Proficient use of Microsoft Office Suite (primarily Word, Excel, and Outlook) and demonstrated familiarity with accounting systems. Previous experience with Paychex and Sage Intacct a plus.
  • Excellent organizational skills with the ability to work independently in a fast-paced environment. Independent judgment and initiative are required to plan, prioritize, and organize a diverse workload.
  • Excellent communication and interpersonal skills required for interaction with employees and supervisors.
  • Demonstration of a high degree of tact, diplomacy, and maintaining confidentiality.
  • Demonstration of consistent attention to detail in composing and proofing materials, establishing priorities, and meeting deadlines.
  • Minimum of five years of accounting experience and college degree required. Bachelor’s degree preferred.
  • Position includes benefits package and salary commensurate with experience.
To Apply

Interested candidates should submit your resume and cover letter with salary requirements to  Please indicate your last name and “Staff Accountant” in the subject line. No phone calls, please. We will respond to those candidates whose qualifications are best aligned with the components of this job description. Applicant review will continue until the position is filled.

The James A. Michener Art Museum is an Equal Opportunity Employer.Michener Staffare expected to maintain a genuine and deep commitment to diversity and inclusion.