The Business Manager serves as an integral member of the Monument Lab team, working to support and strengthen Monument Lab’s core nonprofit business functions. This position provides high-level strategic and tactical support to the Chief Operating Officer, in the development, implementation and monitoring of the organization’s operations, and works to advance the financial, legal and compliance, and human resource activities.
This position is open to candidates who are strategic systems thinkers, with skills in process and policy development and implementation. The ideal candidate will have a diverse background in nonprofit business administration. Reporting to the Chief Operating Officer, this position will work collaboratively across all departments, and serve as the primary point of contact with a variety of the organization’s key vendors.
Leadership & Operations
- Provide a high-level of support to the Chief Operating Officer in the development, implementation and monitoring of the organization’s operations, and work to advance the financial, legal and compliance, and human resource functions.
- Support the short and long-term operational planning initiatives, assist in identifying operational needs and priorities, and conduct industry/field research as needed.
- Develop system standards, write and implement policy, and inform best practices.
Finance
- Provide a high level of support to the Chief Operating Officer in the management of the organization’s fiscal operations.
- Develop and implement a suite of financial policies, processes, and best-practices. Train staff on financial systems and tools.
- Serve as the primary point of contact and liaise with all finance vendors to include the organizations accounting firm, bank representatives, and CPA firm.
- Manage the organizations expense and corporate credit card platform, bill-pay platform, and payroll system. Utilize the accounting software to generate invoices and financial reports.
- Liaise with the finance vendor on all accounts payable and accounts receivable processes.
- Process invoices and reimbursements on a weekly basis.
- Liaise with the finance vendor on the month-close and quarters processes, update the TRNA schedules and payroll effort tables, bank reconciliations, and related activities.
- Oversee monthly, quarterly, and annual financial reporting processes. Assist with financial grant reporting processes.
- Develop budget and reporting templates.
- Liaise with the CPA firm in support of all tax and audit activities.
Legal & Compliance
- Serve as the primary point of contact with the organizations insurance broker and liaise closely with the organizations legal team.
- Generate and process contracts, maintain the contract database, and develop and maintain a robust suite of templates.
- Maintain all annual nonprofit, tax, corporate, charitable, and related registrations to include BC0-10, SAM-ID/UEI, DUNS, CAGE, WAGE, and registrations in all states where the organization conducts business and/or has employees on payroll.
- Ensure organizational compliance with all nonprofit policies and annual renewals paperwork to include records retention, conflict of interest, payment authority, depreciation, and capitalization policies.
- Oversee the organization’s insurance policies, review annually and make updates as needed.
Payroll & HRIS Management
- Runs biweekly and monthly payroll.
- Enters, maintains, and/or processes information in the HRIS/Payroll system; information may include employees’ hourly rates, salaries, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
- Ensures proper processing of payroll deductions for taxes, benefits, etc.
- Compiles standard and customer reports through the HRIS/Payroll system.
Executive Support
- Provide a high-level of specialized support to the Chief Operating Officer on special projects as needed.