Budget Finance Analyst-Grants and Projects: Philadelphia Museum of Art

How You Will Contribute

Reporting to the Director of Finance, the Budget Finance Analyst-Grants and Projects including restricted and unrestricted designated funds will be responsible for the development, monitoring, and reconciliation of grant and project budgets.  This position will work closely with principal investigators (PI) to manage study and research budgets and monitor transactions, expenditures, and sub-awards.

The Budget Finance Analyst-Grants and Projects will serve as the liaison to multiple principal investigators, department staff, and other key stakeholders to ensure the budget expenditures are aligned with the goals and objectives of the established budget for the grant, fund, and/or sub-award.  Preparing monthly, quarterly, and annual reports as required by the funder; reviewing monthly activity to ensure that it aligns with the budget and funding objectives; completing monthly reporting and reviews to the respective PI to ensure appropriate classifications.

Specifically, you will:

  • Reporting to the Director of Finance, the Budget Finance Analyst -Grants and Projects will also support the Advancement Team, which supports incoming grants and endowments, PI’s and other stakeholders that manage grants.
  • Monitors, verifies, and reconciles expenditures of budgeted funds, and prepares financial statements reflecting the status of programs and activities.
  • Analyzes financial data and prepares financial documents and reports for internal and external purposes.
  • Ensures compliance with organization and sponsoring agency policies and procedures.
  • Analyzes grants and contracts budget variance reports for salary and non-salary cost categories including projection of the award expenditures through the end of the project period.
  • Ensures timely and accurate interim and final financial reports of grants and contracts, in collaboration with Information Systems.
  • Review restricted accounts approving transaction requests by determining the allocability and allowability of the charges to the grants.
  • Perform ongoing reconciliation of the grant accounts versus budget and adhere to the monthly review to avoid cost transfers that may arise in the interim.
  • Track and review grant expiration dates.
  • Performs professional work requiring knowledge of Generally Accepted Accounting Principles (GAAP), and a good understanding and application of concepts, theories, principles, and applied bases of accounting.
  • Prepare restricted funding endowment reporting, as requested.
  • Other duties as assigned.

Your background and experience include:

  • Bachelor’s degree in Accounting, Finance, Business Administration or a related field (Equivalent education, experience and/or training may be substituted for the degree requirement.)
  • Five (5) years of experience with contracts, grants, restricted funds, budget development, variance analysis, and research of financial data and transactions.
  • Demonstrated ability to maintain confidentiality.
  • Must be computer literate with proficiency and working knowledge of financial database systems and reporting tools, multiple software programs, especially Financial Edge, Raiser’s Edge, and the entire Microsoft suite.
  • Good interpersonal and communication skills.

Position and Compensation Details

  • The SALARY for this position is $72,500
  • This position is FULL-TIME, EXEMPT, and 35 hours per week.
  • This position reports to the Director of Finance
  • Physical requirements:
    • Able to remain stationary for extended periods of time, to utilize computers and other office equipment required of this job, to perform physically administrative duties in a typical interior office environment, gallery, or exhibit space, and to access most public and staff areas of the museum campus
  • COVID-19 vaccination required.
  • Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Institutional Requirements

  • Upholds the professional standards of the field, always acts in a manner that is consistent with the best interests of the museum and protects and enhances its reputation and standing within the community of museums.
  • Adheres to the museum’s code of ethics and Employee Handbook and avoids any real or perceived conflicts of interest.
  • Shows respect for co-workers and visitors and an understanding of and appreciation for the diversity of the museum’s staff, volunteers, and audiences.
  • Maintains confidentiality.
  • Adheres to all museum protocols, procedures, rules, and policies.

Application Timeline

Applications will be reviewed on a rolling basis.  We encourage candidates to apply early as the position will close once we have a robust applicant pool or a candidate has been selected.

What We Offer

Our employees are at the center of the museum. As an employee, you will have access to numerous museum perks including, but not limited to:

  • Free general admission to the museum for you and your immediate family
  • Discounted guest tickets for admission
  • Discounts on gift memberships
  • Special staff tours and presentations from our curatorial and conservation teams
  • Discounts at the museum restaurant, museum cafés, and museum retail and online stores

We offer a comprehensive benefits package for employees* including:

  • Medical, dental, and vision benefits
  • Fully paid short-term disability insurance, long-term disability insurance, and life insurance
  • Health savings or flexible spending account program
  • Retirement savings program with museum match
  • Paid vacation, personal days, sick days, and holidays

*Eligibility for certain benefits is based on a variety of factors including the employee’s regular schedule and tenure.