Category: Management Level

Position Summary:

The African American Museum in Philadelphia (AAMP) seeks an experienced membership and fundraising professional to manage, steward, and grow AAMP’s membership and annual fund programs and provide administration for institutional and individual funding. S/he is responsible for producing and distributing monthly renewals and appeals to members and donors via email and mail; communicating in a timely manner with members and donors to ensure they remain engaged and informed; and maintaining the development and membership database. The Manager also assists the Vice President of External Relations and Development with various development initiatives, including producing grant application materials and events, which align with the strategic priorities of the organization.

Principal Duties and Responsibilities:

• Work with the VP of External Relations and Development to update development and membership records, and help administer strategies for building and maintaining a vigorous fundraising program by actively identifying and soliciting new members, and by retaining, renewing and upgrading current members in a timely manner
• Under the guidance of the VP of External Relations and Development, produce and coordinate donor and member communications, including monthly renewals, brochures, appeals, etc., through email, mail, social media, and other strategies
• Log and process all donor and membership renewals, gifts, pledges and agreements, with attention to details and accuracy
• Administer membership benefits fulfillment and acknowledgement and serve as a staff liaison to Museum members
• Work with Visitor Services and Programming staff to attach member benefits to AAMP programs and events, and produce occasional members only and donor events.
• In conjunction with the VP of External Relations and Development, maintain a calendar of funding activities including due dates and impact report timelines
• In coordination with the VP of External Relations and Development, draft language, maintain and update development and membership webpages on the AAMP website
• Generate regular reports as requested by Vice President of External Relations and Development

Qualifications, Skills and Abilities Required:

Education/ Experience Required:

• Minimum three to five (3-5) years of experience in development or membership, preferably in a museum(s) or related field
• Bachelor’s Degree

Skills and Abilities Required:

• Excellent organizational, writing, and communication skills
• Attention to detail
• Proficiency in MS Word and Excel, and donor database software
• Knowledge of basic fundraising and membership techniques and strategies
• Knowledge of fundraising information sources
• Ability to take direction, manage multiple priorities, meet deadlines, and take initiative
• Ability to work both independently and as part of a team
• Critical thinking skills in decision making
• Strong interpersonal skills and the ability to deal professionally with a wide range of people, including staff, board members, donors, and volunteers
• Available to work nights and weekends as needed for events or deadlines
• Knowledge of African American history and culture a plus

Physical Requirements & Working Conditions:

Must be able to remain in a stationary position for extended periods of time operating a computer and other offices productivity devices such as a calculator, telephone, and copy machine. Must be able to adapt to high pace environments occasionally moving/lifting light weight equipment and other work-related objects up to 25lbs. May have to work late nights, weekends and in outdoor weather.

Employee Acknowledgement:

This job description describes the general nature and level of work performed by the employee assigned to this position.  It does not state or imply that these are the only duties and responsibilities assigned to the job. The employee may be required to perform other job-related duties as requested by the supervisor.  All requirements are subject to change over time, and to possible modification to reasonably accommodate changing institutional needs and individuals with a disability.

Expected hours: 37.5 per week

Core Competencies:

Advanced critical thinker, highly effective communicator, emotionally intelligent, highly organized, team player, ambitious self-starter, detailed and passionate about quality of work

Qualifications:

• 2 + years of professional-related experience in core competencies
• Grant writing or relevant experience
• Experience with gift solicitation
• Computer fluency in MS Office and donor database software
• Great attention to detail is essential to success in the position
• Excellent interpersonal, analytical, and organizational skills, capable of working effectively with board members, staff members, volunteers, and donors
• Energetic, self-motivated, flexible and adaptable with a sense of humor

DUTIES and RESPONSIBILITIES:

• Work with the Director of Development to manage all efforts, including the Annual Fund,  to increase philanthropy from individuals, corporations, and foundations.
• Lead the Development team grant process, including writing and submission, grant reports, and maintaining the foundation grants calendar cycles.
• Build ongoing, positive relationships with donors, other constituents, and partners.
• Work with the Development team to set goals and develop strategy for annual appeals.
• Implement best practices for revenue growth, adjusting to customer experience survey results and feedback; drive and encourage creativity and innovation leading to new revenue opportunities.
• Engage the community to create relevant, best in class experiences; ensure event and activity details are expertly executed.
• Support communications and marketing efforts.
• Help plan, execute, and analyze all fundraising events.
• Achieve budgeted fundraising goals.
• Ensure all commitments to donors are fulfilled through on-going communication, follow-up, and outreach.
• Support staff and Board members with other projects as deemed necessary.
• Independently lead projects from beginning to completion.
• Collaborate in a small team setting; be flexible, adaptable and willing to take on a variety of roles.
• Assume responsibility for personal and professional growth.
• Perform other duties as assigned/required by supervisor.

CCHC is an Equal Opportunity Employer, and we are committed to diversity and equal opportunity in our recruitment and hiring. Qualified candidates of all backgrounds are welcome and encouraged to apply for this position.

Compensation:

Salary range of $40,000 – $50,000 based upon experience.  PTO and health benefits.

The Project Manager is responsible for the successful orchestration of all aspects of the Rosine 2.0 project, including logistics, documentation, marketing, and exhibition execution. The Project Manager is a key member of the core project team and reports to the Swarthmore project lead, College Librarian, and works alongside the project curator/artistic director to ensure that the overall vision of the project is realized. Given the emergent nature of this project, they have a key role shaping Rosine 2.0 as it develops. The Project Manager is responsible for maintaining all administrative documentation of the project (receipts for expenses, photographs of events and workshops, attendance lists, etc); for developing the initial project website and social media content; and for assisting with background research on political, social, cultural issues surrounding harm reduction and street work in Philadelphia and the U.S.

Essential Responsibilities:

• Logistics and Scheduling of Workshops and Exhibitions and Programming
• Coordinates meeting and workshop logistics, which may include: scheduling meetings; identifying locations for meetings; securing supplies; arranging for necessary services such as child care, transportation, and food.
• Assists the curator/artistic director in designing the final exhibition including logistics, securing exhibition locations and necessary services and supplies.
• In collaboration with other project leads develops and schedules complimentary programming during the public exhibition phase that attracts a diverse audience for the work.
• Takes into account health and safety with respect to COVID-19 in determining meeting structures and locations. Responsible for implementing appropriate measures such as sufficient and appropriate PPE and ensuring social distancing for in-person meetings.
• Responsible for ensuring access to technology and training for remote meetings.

Community Relations

• Works with community organizations and others to identify potential participants to collaborate with commissioned artists on various projects.
• Maintains relationships with people in the project using a harm reduction approach and working with Project Leads, Artists and Harm Reduction Leaders to ensure that all project participants feel safe and welcome.
• Liaises with Friends Historical Library regarding the best ways to facilitate access to Mira Sharpless Townsend Papers for Rosine 2.0 Association members.
• Responsible for drafting contracts and/or MOUs for external participants for review by Project Director and College Counsel.

Marketing

• With the Artistic Director/curator, other Project Leads, and other Libraries’ staff members develops and executes an outreach strategy and programming related to the project. This may include website development, social media content, event coordination, and other communications tasks.
• Identifies potential marketing and/or PR firms and manages the selection/evaluation process to determine the firm(s) with whom the project will work.
• Works closely with the Artistic Director and liaises with external marketing and PR contractors as well as with internal Swarthmore College Communications Department.

Documentation

• Develops digital records management plan and organizational schema for all project documents in consultation with project archivists and College’s Archivist/Records Manager.
• Arranges or self-documents community engagements and internal meetings as consented to by project collaborators.
• Arranges professional documentation for final exhibitions and public programs.
• Works with project leaders to devise and create the administrative archive of the project.
• Organizes material for reporting to funder and contributes to reports on the project activities and other appropriate areas.

Additional Responsibilities:

• Ability to travel across the city to various sites.
• Availability to work on some nights and weekends according to collaborator availability and program schedule.

Required Qualifications:

• Bachelor’s degree and two or more years’ professional experience managing projects.
• Two or more years’ working in community-engaged arts or a related field.
• A valid driver’s license.

Required Skills and Abilities:

• Possess strong skills in collaboration, organization, project management, and attention to detail.
• Working knowledge of social media applications; experience with basic web development; good knowledge of basic computer productivity tools such as Google docs.
• Must be highly flexible and willing to adapt to the project as it evolves.
• Adept at working with a variety of constituencies, including artists, organizations, College faculty and staff.

Preferred Qualifications:

• At least two years experience in project management in the visual or performing arts, or community-based programs.
• Lived experience or a degree in a field related to the project

The Franklin Institute, the most visited museum in the Commonwealth of Pennsylvania, strives to be the world leader in promoting science and technology education and literacy through inspiring and engaging experiences that cultivate curiosity, critical thinking, and an understanding of the crucial role science plays in our lives.

At The Franklin Institute, we provide an environment that is as nurturing as it is dynamic. Our team-oriented approach allows for ample learning and career growth opportunities. We think you will find the Institute offers the ideal atmosphere in which to best use your skills and talents. We are eager for your input, ideas, and inspiration.

Position Description:

The Assistant Director of Exhibit Operations will be responsible for overseeing the installation, repair and routine maintenance of all permanent and temporary exhibits within the facility.  Other duties will include the project management, coordination of special exhibit installations and permanent exhibit remediation.  The Assistant Director of Exhibit Operations will also be responsible for:

1. Program Support – Staff Management
   1. Manage the staff assigned to the Operations Department, which includes Operations Technicians, Project Technicians and other positions that support the exhibits
   2. Read and understand the collective bargaining agreement with Local 835 of the Operating Engineers Union
   3. Maintain proper staffing levels as indicated in the annual budget.
   4. Review the Program Support staff schedule on a monthly basis and determine if any changes need to be made.
   5. Review the weekly overtime list to insure that all events are covered as    requested
   6. Review time sheets and enter payroll  into ADP during each pay period
   7. Manage and reviewing staff time off requests
   8. Enforce disciplinary policies as needed
   9. Meet with staff as needed to discuss exhibit operations
2. Work Order System – Management
   1. Review incoming work orders and insure that all exhibit related work orders are properly assigned  and prioritized
   2. Consult with Lead Technician  on repair status
   3. Send out reminders as needed to remind technician to close out work orders.
   4. Add, Delete or modify assets in the work order system
3. Remediation
   1. Use frequent communication with the technicians, exhibits, and floor staff to determine which devices should be referred for remediation
   2. Solicit quotes or estimates to determine the cost of repairing or replacing a device
   3. Identify vendors and fabricators who can support our remediation efforts
4. Exhibit Operations
   1. Maintain a complete inventory of all exhibit   devices
   2. Perform weekly inspections of all exhibit  areas
   3. Work with lead technician and project technicians and develop routine preventative maintenance  procedures  that can be scheduled through the work order system
   4. Review and organize all exhibit documentation, update manuals as needed
   5. Develop a device status protocol that the technician can use to update the status of a device being repaired. (Exhibit Status Board)
   6. Oversee and manage the exhibit repair  budget
5. Special Exhibitions
   1. Serve as the main point of contact for incoming special exhibits
   2. Manage all aspects of traveling exhibits including schedules, storage, shipping, installation and de-installation logistics, labor, and budgets
   3. Request support from exhibit company as needed for troubleshooting and repairs while the exhibit is on display
   4. Lead and organize meetings to discuss incoming special exhibitions
6. Project Management
   1. Lead or attend meetings to discuss current and upcoming projects
   2. Create and maintain a project status board that will display the current status of a project
   3. Prioritize project work assignments with staff
7. Other duties as assigned

Position Requirements

• Bachelor’s degree with a minimum of five years’ experience working in a technical/maintenance oriented position
• Project management experience that includes budgeting and scheduling
• Experience working in a science center, museum, entertainment venue or in arts management is a plus
• The ability to read and interpret technical drawings is essential
• Excellent written and verbal communication skills are required

Benefits Information:

The Franklin Institute offers a comprehensive benefits package including health, dental, vision, 401K, life insurance and disability coverage. We also offer generous Paid Time Off, paid holidays, and numerous wellness program benefits.

The Digital Projects & Program Manager will have a deep commitment to the mission of ARTZ Philadelphia, a non-profit organization that provides opportunities to people living with dementia and their care partners for life-enhancing interactions around arts and culture.

The successful candidate will work with the Executive Director and Community Engagement and Administrative Coordinator to establish a strong infrastructure for existing digital projects and programs, innovate new digital projects and programs, and provide support for all online endeavors to the organization as a whole. The person who fills this role will engage and support members of ARTZ Philadelphia’s diverse constituencies, working with the rest of the team to develop and implement online initiatives that fulfill the organization’s mandates to engage and enliven, to build empathy and educate. The Digital Projects & Program Manager will have the ability to envision the big picture and also feel satisfaction in attending to and managing the small details.

This is a new position that has evolved with the changing needs of the organization and shifting priorities during 2020. It embodies a new commitment to online and hybrid programming that is regional and national in scope; and offers exciting opportunities for diverse experiences, for engaging a varied skill set, and for growth in the organization.

Job Description:

Digital Content Production and Management:

• Manage existing digital programs and projects — content and platform(s)
• Develop new digital programs, projects and initiatives in consultation with ED and other staff
• Establish project plans and work with appropriate staff and contractors through each phase of development
• Research and recommend new digital resources for ARTZ Philadelphia [SS1] [SS2]
• Help plan, produce, edit and distribute recorded lectures and video presentations
• Work with existing outside design team to maintain consistent look and feel throughout media assets
• Manage workflow and content for social media content across platforms
• Ensure effective delivery within time and budget constraints

Program Administration:

• Provide technology support for program participants pre-, during- and post-programs
• Maintain and update Zoom and other technology troubleshooting guides
• Manage online program attendance administration, including: registration, program reminder emails, track new program participants, photo and video releases, etc.
• Research, recommend and implement measures to ensure equitable access to digital programs and projects throughout diverse neighborhoods and communities

Research and Development:

• Take the lead in R&D and collaboration with other organizations for innovative (Zoom-based) platform to more specifically engage and enhance agency of program participants living with dementia; and to better replicate the community-enhancing, dignity-preserving experiences of our in-person programs
• Take the lead in R&D for developing accessible and engaging art-making programs within the digital space for diverse people at various stages of dementia
• Work with ED and Community Engagement and Administrative Coordinator to maximize creative and innovative ways of connecting equitably and respectfully with diverse homebound and/or facility-bound community members

Staff Oversight and Support:

• Provide technology training and support to facilitators of online programs
• Serve as lead staff liaison for digital partnerships

Attributes or skills:

• Essential: passion for the mission of the organization – enhancing quality of life for people living with dementia and those who love them through interactions around arts and culture
• Essential: responsiveness to and respect for the desires and dignity of program participants; commitment to accessibility and choice
• Ability and desire to connect with people empathetically
• Intense creativity, joy in thinking “outside the box”
• Attention to — and satisfaction in — getting the details right
• Flexibility
• Sense of humor
• Ability to prioritize
• Strong organizational skills
• Strong and consistent verbal communication skills
• Ability to work well independently but also as an integral part of small, fast-paced, community-oriented team

Qualifications:

• 3-4 years digital program/project management experience
• Project management and planning skills including: ability to optimize processes, develop workflows and communicate those to team members in jargon-free manner
• Familiarity with digital trends and best practices
• Familiarity with digital video and audio editing software
• Ability to meet deadlines for a multitude of tasks in a fast-paced working environment required.
• Commitment to learning, taking cues from program participants
• Evident commitment to innovation, creative solutions and collaboration
• Evident commitment to diversity, equity and inclusion in program and project design, implementation
• Familiarity with and comfort using communications management software such as Slack
• Expertise in creative multi-media storytelling preferred

Required: BA, BS, BFA or MFA in relevant field;

• Strongly Preferred: MFA in relevant field; Bilingual (Spanish-English); experience working in multicultural, diverse settings.
• Preferred: Familiarity with accessibility best practices within the digital realm; training as multimedia artist.

ARTZ Philadelphia is committed to equal opportunity employment practices and to a policy of nondiscrimination, recruiting the best qualified persons available regardless of age, race, color, religion, sex, gender identity, sexual orientation, marital status, national origin, political affiliation or any other characteristics protected by law.

To Apply

Please submit resumé and cover letter to: granados@artzphilly.org

Salary/Benefits

This is a full-time, salaried position with a competitive non-profit salary and benefits.

ABOUT BRISTOL RIVERSIDE THEATRE

Bristol Riverside Theatre is a mid-sized regional theatre whose mission is to engage audiences and artists alike with exceptional performances, inspired writing, and superior productions that motivate us to think harder, to feel more deeply, to laugh more joyfully, and to reflect on ourselves and the world in which we live.

Located in the historic district of Bristol Borough, the theatre has a full-time staff of 14 employees, with most senior staff having been with the organization for a minimum of 10 years. We project a return to full staffing in the spring of 2021. In summer 2021 we are excited to launch the William Penn Bank Summer Concert Series at an outdoor amphitheater in Bristol Township, to mark our return to a full slate of in-person programming.

In the 2019-20 season, the longtime Artistic and Founding Directors stepped down after 35 years of service and the leadership structure changed from an Artistic Director/Managing Director model to one led by two Co-Producers, each responsible for a portion of the annual producing portfolio. The new leadership is emphasizing a commitment to new play development and serving a diverse community with stories that address the breadth of the human experience.

We are committed to building a team that represents a variety of backgrounds and perspectives. To further our commitment to serving a diverse community, we are currently in the process of reviewing and rethinking our policies and procedures. For more information on these efforts, please go to: https://www.brtstage.org/about/diversity.

DESCRIPTION

We seek a highly-driven, resourceful, collaborative, and strategy-minded Development Manager who is passionate about theatre. The Development Manager will oversee all aspects of the Theatre’s individual and board fundraising campaigns, and will coordinate with a Capital Campaign Manager on the organization’s upcoming capital project. The Development Manager also will be responsible for producing and organizing an annual fundraising event designed to engage our wider donor population and to celebrate the theatre’s commitment to the community it serves. This position works in collaboration with the Institutional Giving Manager, reports directly to the Producing Directors, and regularly informs the board of trustees on fundraising progress.

ROLES AND RESPONSIBILITIES

• Responsible for two annual appeals and appropriate thank yous;
• Researches prospective donors and advises the Co-Producing Directors in solicitation work;
• Produces donor benefit and thank you events throughout the year;
• Maintains Tessitura database records for individual funders;
• Sets the vision for the annual gala, oversees the gala committee, and is responsible for producing a successful gala;
• Develops and maintains relationship with board members and major donors;
• Provides the Producing Directors with necessary information on potential funders and creates opportunities for interaction; and
• Assists the Institutional Giving Manager with grants and events as needed.

EXPERIENCE AND QUALIFICATIONS 

• Minimum 3 years fundraising experience
• Outstanding verbal and written communication skills
• Strong organizational skills
• An outgoing “people person”
• Database experience (Tessitura experience preferred)
• Ability to work in a team environment

BENEFITS: Comprehensive health benefits, ability to telecommute some days each week a possibility, flexible holidays.

EOE: Bristol Riverside Theatre is proud to be an equal opportunity workplace.  We celebrate diversity and are committed to creating an inclusive environment for all employees. We are committed to building a team that represents a variety of backgrounds and perspectives and better reflects the community as a whole. We believe the more inclusive we are, the better our work will be.

ABOUT BRISTOL RIVERSIDE THEATRE

Bristol Riverside Theatre is a mid-sized regional theatre whose mission is to engage audiences and artists alike with exceptional performances, inspired writing, and superior productions that motivate us to think harder, to feel more deeply, to laugh more joyfully, and to reflect on ourselves and the world in which we live.

Located in the historic district of Bristol Borough, the theatre has a full-time staff of 14 employees, with most senior staff having been with the organization for a minimum of 10 years. We project a return to full staffing in the spring of 2021. In summer 2021 we are excited to launch the William Penn Bank Summer Concert Series at an outdoor amphitheater in Bristol Township, to mark our return to a full slate of in-person programming.

In the 2019-20 season, the longtime Artistic and Founding Directors stepped down after 35 years of service and the leadership structure changed from an Artistic Director/Managing Director model to one led by two Co-Producers, each responsible for a portion of the annual producing portfolio. The new leadership is emphasizing a commitment to new play development and serving a diverse community with stories that address the breadth of the human experience.

We are committed to building a team that represents a variety of backgrounds and perspectives. To further our commitment to serving a diverse community, we are currently in the process of reviewing and rethinking our policies and procedures. For more information on these efforts, please go to: https://www.brtstage.org/about/diversity.

DESCRIPTION

We seek a highly-driven, resourceful, collaborative, and strategy-minded Development Manager who is passionate about theatre. The Development Manager will oversee all aspects of the Theatre’s institutional fundraising campaigns, and will coordinate with a Capital Campaign Manager on the organization’s upcoming capital project. This position works in collaboration with the Individual Giving Manager, reports directly to the Producing Directors, and regularly informs the board of trustees on fundraising progress.

ROLES AND RESPONSIBILITIES 

• Creates and manages the grants calendar for foundation and government funders;
• Writes grant proposals, inquiries, letters of intent, and reports;
• Identifies and researches new institutional funders and maintains relationships with existing institutional funders;
• Pursues corporate sponsorship opportunities and ensures corporate sponsor benefits are fulfilled;
• Maintains Tessitura database records for institutional funders; and
• Assists the Individual Giving Manager with gala and donor events.

EXPERIENCE AND QUALIFICATIONS 

• Minimum 3 years of fundraising experience
• Outstanding verbal and written communication skills
• Strong organizational skills
• Donor database experience (Tessitura experience preferred)
• Ability to work in a team environment

BENEFITS: Comprehensive health benefits, ability to telecommute some days each week a possibility, flexible holidays.

EOE: Bristol Riverside Theatre is proud to be an equal opportunity workplace.  We celebrate diversity and are committed to creating an inclusive environment for all employees. We are committed to building a team that represents a variety of backgrounds and perspectives and better reflects the community as a whole. We believe the more inclusive we are, the better our work will be.

ABOUT THE COLLEGE OF PHYSICIANS OF PHILADELPHIA: 

Founded in 1787, The College of Physicians of Philadelphia is one of the oldest professional medical organizations in the country and home to:  the Mütter Museum; the Historical Medical Library; the HistoryofVaccines.org; and a dynamic Center for Education. We host over seventy (70) yearly public events, and have a busy facilities rental calendar. More than one-hundred-eighty-eight-thousand (188,000) guests visit us annually, and we are extremely proud of our mission to advance the cause of health while upholding the ideals and heritage of medicine.

FUNCTIONS OF POSITION: 

Reporting to and working closely with the Advancement and Operations departments, the Lectures and Events Manager plans, executes, and maintains the calendar for the College’s educational lectures (including those of the College’s thematic Sections) and events sponsored by the Mütter Museum, The Historical Medical Library, HistoryofVaccines.org, The Center for Education, and Advancement, as well as other special events. In previous years, the total number of events annually ranged from sixty (60) to seventy (70). Due to COVID-19 restrictions, all College events are currently held virtually. In the past year, we have held over forty (40) online, virtual events.

The Lectures and Events Manager works closely with the Operations Department in the scheduling of events on the College master calendar, use of the building, scheduling event support staff, and arranging event security. This person is responsible for leading regularly scheduled events meetings, creating monthly event marketing emails, publicizing events via our social media channels, as well as organizing and distributing promotional materials for all College lectures and events. In regard to onsite events, this role will work closely with Catering By Design (the College’s caterer that also manages the Facilities Rental office) on logistical specifications. Significant evening and weekend work is required. Future supervision of a Lectures and Events Coordinator, in a support role, is a possibility as the College further re-opens to the public.

TRAINING, SKILLS, AND EXPERIENCE GUIDELINES: 

Bachelor’s degree preferred

Knowledge of The College of Physicians of Philadelphia and its mission should be a priority

Minimum of two (2) years’ experience required, including event marketing, planning, implementation, and reporting

Effective communication and interpersonal skills, with a strong attention to detail

Creativity, with excellent copy writing and editing skills

Ability to set priorities, plan, organize and manage multiple events

Ability to work collaboratively, and to lead staff and volunteers with confidence

Demonstrated ability to thrive in a demanding environment with multiple priorities, deadlines, and expectations.

System experience in:

• Microsoft Office Suite and Zoom Webinar required
• MailChimp (email marketing) and Canva preferred
• Altru (event registration) and Loomly (social media scheduling) a plus

Ability to work evening and weekend hours, as required

Ability to work both remotely and on-site at the College, as necessary.

PRINCIPAL DUTIES AND RESPONSIBILITIES: 

Plan and execute College programs, lectures, and events ranging in attendance size from twenty to eight-hundred (20-800) people, both in-person and virtually

Organize and maintain the cross-departmental events calendar for all College events and physical spaces

Work closely with the Facilities Rental Manager for onsite events coordination and scheduling with respect to rental bookings

Develop new educational and entertainment events, with input from all departments

Grow event attendance to reach new and engaged audiences

Develop relationships with event vendors and sponsors

Facilitate event arrangements relating to vendors, performers, and others, as necessary

Future possibility to supervise a Lectures and Events Coordinator

Run events while overseeing contracted, as-needed staff such as security, AV technician, caterers, volunteers, and docents

Maintain event planning coordination documents, event data documents, and budgets

Lead regularly scheduled events meetings and regular hospitality meetings

Serve as administrative liaison for three (3) of the College’s thematic Sections

Communicate with Operations staff, as needed, for all audio visual, catering, and set-up needs

Coordinate event marketing and publicity, in collaboration with the Director of Communications

Perform other duties as assigned

SALARY/BENEFITS:  This full-time position will receive a competitive non-profit salary, with a generous benefits package.

Mural Arts Philadelphia is the largest public art initiative of its kind, dedicated to the belief that art ignites change. For over 30 years, Mural Arts has united artists and communities through a collaborative and equitable process, creating nearly 4,000 artworks that have transformed public spaces and individual lives. Mural Arts aims to empower people, stimulate dialogue, and build bridges of understanding with projects that attract artists from Philadelphia and around the world, and programs that focus on youth education, restorative justice, mental health and wellness, and public art and its preservation. Popular mural tours offer a firsthand glimpse into the inspiring stories behind Mural Arts’ iconic and unparalleled collection, which has earned Philadelphia worldwide recognition as the “City of Murals.”

Mural Arts Philadelphia seeks a Manager of Institutional Relations. Reporting to the Director of Development, the Manager of Institutional Relations is a key role within the Development Department. Working closely with the Director of Development and other members of the development team, along with program/project staff, the Manager of Institutional Relations is responsible for all grant applications, reporting, and securing of new grants for the organization. The Manager of Institutional Relations will craft proposals for institutional stakeholders, delegating writing assignments when appropriate; communicating actively with institutional stakeholders and prospects as project ideas are being developed and implemented; providing support to project/program managers as they work towards specific deliverables and outcomes, including evaluation requirements; and ending each institutional funding cycle with a well-written report that accurately documents use of funds, and positions Mural Arts for continued support.

Responsibilities

Managing the Writing Process – Author grant proposals and reports; collaborate with program and project staff to propose conference presentations; manage the editing process for all documents they originate; delegate writing assignments to available authors, including interns, Development staff, and project/program managers; support them as they encounter challenges; monitor the quality of all out-going written documents.

Institutional Giving Systems Management – Manage the grants/correspondence calendar and build optimum timelines for proposal creation; participate in creating consistency and transparency between different internal budgeting systems; conduct institutional prospect research on a routine basis as well as regular funding audits that offer program managers a better sense of opportunities we could become qualified for as we grow; collaborate on institutional data entry and filing; maintain list of passwords and logins for institutions; track institutional giving and support the director’s reporting needs.

Institutional Relations Management – Maintain written correspondence with institutional stakeholders; prepare and participate in phone calls, meetings, and site visits with institutional partners as needed; pro-actively update institutional partners when staff, program/project implementation, or budgets shift from what was proposed.

Projects and Program Development in Conjunction with Major Grant Opportunities – Identify the appropriate internal staff and external partners; conduct research on funders’ interests and terminologies and share findings with staff and partners; develop timelines and organize meetings with identified stakeholders; channel the interests and concerns of funders during planning meetings; facilitate conversations between stakeholders with respect to outcomes, indicators, and metrics; document information from this process in preparation for implementation.

Institutional Data Gathering and Evaluation – Present and interpret data captured through existing departmental processes in proposals and reports to external stakeholders.

Grant Management Compliance – Facilitate grant compliance by clearly communicating contract requirements and holding meetings to review finances and deliverables; arrange for and attend grant launch and project implementation meetings as requested by project/program managers;  pro-actively update institutional partners when staff, program/project implementation, or budgets shift from what was proposed. Manage grant revision processes;

Training/Mentorship – Provide ongoing training and mentorship to staff and interns who aid in the grant-writing process.

Technical Requirements

·         A BA or BS in related field, or equivalent experience and knowledge.

·         Minimum of 3 to 5 years of experience in grant writing, ideally with a focus in arts, culture, or social justice.

·         Knowledge of Microsoft office programs is required; Familiarity with nonprofit financial management and restricted grant reporting preferred.

·         Excellent communication skills (oral, written, and listening) and ability to work in a fast-paced environment are required.

·         Ability to clearly and comfortably communicate with many levels of staff, funders, donors, and public officials, both verbally and in writing.

This job description is a summary of the duties of the above position.  Other related duties may be required by the supervisor. This position is an office position and will require significant time using a computer.  This position may also be asked to be on-site for events and functions.

Mural Arts seeks candidates who value and demonstrate the following core competencies: committed problem solving, deep thinking & fearless creation, inquisitive learning, thoughtful communication, mindful collaboration, personal accountability, and a commitment to actively prioritizing diversity, equity, and inclusion in the workplace.

To Apply

The Franklin Institute, the most visited museum in the Commonwealth of Pennsylvania, strives to be the world leader in promoting science and technology education and literacy through inspiring and engaging experiences that cultivate curiosity, critical thinking, and an understanding of the crucial role science plays in our lives.

At The Franklin Institute, we provide an environment that is as nurturing as it is dynamic. Our team-oriented approach allows for ample learning and career growth opportunities. We think you will find the Institute offers the ideal atmosphere in which to best use your skills and talents. We are eager for your input, ideas, and inspiration.

Position Description:

The Director of Education Programs will be responsible for all aspects of design, development, and implementation of education programs for informal and formal settings. The successful candidate will lead a team that collaborates with other departments across the organization.  The successful candidate will play a lead role in the execution of on-site and digital education experiences for local, regional, and national contexts. The Director of Education Programs will also be responsible for:

• Working collaboratively across The Franklin Institute to support the educational mission

• Providing direction and set expectations for team projects and scope of work

• Managing program evaluations

• Overseeing department and project finances

• Business planning and fundraising (e.g. grant writing)

• Establishing and communicating expectations of staff, partners, budgets and timelines

• Building and sustaining strategic partnerships

• Serving as liaison with current project partners

• Guiding program sustainability after grants end

• Leading dissemination of findings through conferences, webinars, etc.

• Building capacity for sustainable revenue models for professional development (PD) related projects and initiatives

• Flexibility to assume duties as assigned related to education programming

Position Requirements

• Master’s degree in science or education, Ph.D. preferred

• At least 8-10 years of experience creating and leading sustainable education programs, Developing and disseminating content, and building and managing partnerships

• Proven skills managing creative teams and large projects

• Experience developing and implementing grant-seeded programs

• Strong program management skills are essential

Benefits Information:

The Franklin Institute offers a comprehensive benefits package including health, dental, vision, 401K, life insurance and disability coverage. We also offer generation Paid Time Off, paid holidays, and numerous wellness program benefits.

The Franklin Institute is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.