Category: Management Level

AccessMatters, a non-profit, public health organization located in Center City Philadelphia, envisions a future where every person has the health care and information they need to thrive. In service to that vision, AccessMatters’ mission is to protect, expand, and enhance equitable access to sexual and reproductive health care and information for all people. Our team strives to advance our mission in accordance with these guiding principles: (1) sexual health is an essential component of health and wellbeing across the life span; (2) access to quality, affordable health care – including sexual and reproductive health care – is a fundamental human right; (3) every person, family, and community deserves to be treated with dignity and respect; (4) programs and services should be evidence-based, prevention-focused, and person-centered; (5) organizational excellence is best achieved through a culture of inclusion, diversity, innovation, professionalism, and accountability; (6) clients, volunteers, staff, partners, and supporters should be treated with kindness, dignity, and respect in a trauma-informed and culturally responsible environment; and (7) everyone deserves a caring workplace environment that fosters trust, teamwork, creativity, and work-life balance where work is enjoyable and where staff are supported in their professional development and their pursuit of excellence.

Job Summary

Reporting to the Director, Quality Management, the Clinical Deputy Director provides clinical leadership, oversight, and quality management support for a broad portfolio of public health programs, with specific emphasis on clinical responsibilities within the Title X Program. This position develops opportunities across AccessMatters’ departments to address clinical needs of underserved populations in primarily the five county area of Bucks, Chester, Delaware, Montgomery, and Philadelphia. The Clinical Deputy Director must understand the public health resource landscape and the value of building and maintaining strong relationships with partner organizations. This position ensures that program goals and objectives are met through continual monitoring of clinical providers, performance measure data, effective communication, and collaboration with other departments and agencies.

Essential Functions:

Reporting to the Director, Quality Management, the Clinical Deputy Director will:

Provide Clinical Oversight to Ensure Delivery of High Quality Public Health Program Services

·        Provide clinical oversight of the Family Planning Program and other programs as assigned, ensuring the use of evidence-based guidance and programmatic best practices to deliver effective and efficient quality family planning services.

·        Lead the activities of AccessMatters’ Medical Committee, serve as the main liaison between the Medical Committee and sub-recipient Medical Directors, and author targeted communication to Medical Directors.

·        Utilize analyses of population, provider, and health data to determine needs and program opportunities within AccessMatters’ five-county service area, and more broadly, as appropriate.

·        Assist in the development of service delivery strategies for key populations, including individuals living in poverty, individuals under the age of 25, and others.

·        Conduct clinical site visits of sub-recipient agencies to ensure compliance with policies, applicable regulations, and best practices.

·        Provide technical assistance to sub-recipient organizations in client-centered contraceptive care (including natural family planning methods), quality improvement/assurance efforts, and integration of primary and reproductive health care, and community-based services.

·        Monitor and keep current with trends in sexual and reproductive health across the life span, family planning, monitoring practice, and treatment guidelines.

Manage Program Operations, Stakeholder Relations, and Goal Attainment

·        Assist with preparation for funder program reviews and site visits, and preparation of proposals and reports (annual, interim, and progress).

·        Provide clinical consultation and support for AccessMatters’ invoicing, ensuring that codes are kept current and eligible for invoicing.

·        Develop, draft, and modify clinical policies, technical assistance, and service implementation protocols for family planning and other healthcare programs in the AccessMatters portfolio of services.

·        Assist in the development of provider trainings, with an emphasis on clinical topics.

·        Provide staffing support to the Provider Committee Meetings to add value to providers and enhance the network benefit.

·        Represent AccessMatters at regional and national meetings, and on technical, programmatic, and community advisory groups at the local, state, and national level.

Advance the Mission of AccessMatters and Fulfill Organizational Duties

·        Serve as agency “ambassador” and contact for external stakeholders to establish and/or maintain good relationships with provider agencies, key contractors, government officials, and collaborative partners to benefit consumers and facilitate the work of program team and the agency overall.

·        As a Program Leader, exemplify our Core Values and dedication to a culture of excellent leadership, in which leaders foster an environment where staff feel valued and appreciated, where all staff hold themselves accountable in service to our community and stakeholders, and all staff eagerly pursue excellence.

·        Demonstrate commitment to the principles and values of the AccessMatters Strategic Plan, including support for the organization’s efforts toward equity and commitment to social justice and public health.

·        Consistently exercise discretion and sound judgment to analyze, interpret and act, evaluating possible courses of conduct and making decisions for the best outcomes for the client, team and the organization.

·        Maintain high ethical standards and conduct regarding confidentiality, integrity, dual-relationships, and professional behavior overall, representing AccessMatters effectively and positively to all internal and external constituents.

·        Perform other duties as assigned.

Knowledge, skills and abilities:

·        Demonstrated knowledge of health disparities and social determinants of health, inclusive of sexual and reproductive health issues and issues throughout the lifespan, across impacted communities.

·        Knowledge of family planning and reproductive health care services and their effects on diverse populations and communities.

·        Knowledge of health care delivery systems and quality assurance concepts.

·        Knowledge and experience in regulatory/contract compliance and quality management methodologies, preferably in a public health or clinical setting.

·        Knowledge of medical coding, including NDC and CPT codes for sexual and reproductive health care services.

·        Ability to perform with a high level of confidentiality, discretion, and integrity, including demonstrated knowledge of HIPAA and other federal, state, and local regulations governing client confidentiality.

·        Ability to review and analyze programmatic and service data to assess and monitor provider performance and quality of care and to identify trends.

·        Knowledge and experience working with diverse communities with cultural humility and responsibility.

·        Ability and desire to work within a multi-cultural and multi-disciplinary team environment, serving diverse populations and institutions across a broad spectrum of community and clinical providers within the field of sexual and reproductive health and maternal and child health.

·        Superior written and verbal communication skills, coupled with highly developed interpersonal skills and demonstrated ability to counsel others and facilitate meeting and programs in diverse settings.

·        Demonstrated ability to lead and work in project teams, managing multiple projects with multiple deadlines and priorities successfully.

·        Excellent verbal and written communication, including demonstrated ability to facilitate meetings in diverse settings.

·        Excellent assessment, problem-solving, and negotiation skills.

·        Flexible and open to changing priorities and managing multiple tasks effectively within a compressed timeframe.

·        Demonstrated proficiency in Microsoft Office Applications (Word, Outlook, Excel and PowerPoint).

·        Experience with web-based collaboration platforms and information management systems, portals, and intranets.

·        Ability to travel regularly for site visits/audits, clinical oversight, and other activities in Southeastern Pennsylvania as well as across the State of Pennsylvania as needed.

·        Eligible for all city and state mandatory clearances, e.g., criminal and child abuse.

Education and Experience:

·        Minimum five (5) years as a clinical provider – Nurse Practitioner, Nurse Midwife, or Physician Assistant with certification and current licensure in PA required.

·        Experience with provision of sexual and reproductive health services and/or management of sexual and reproductive health programs, preferably in a Title X program.

·        Minimum 5 years of experience in health and family planning program planning and implementation.

·        Minimum 7-10 years of progressive experience in health care program planning and budgetary oversight, preferably in a non-profit environment.

HOW TO APPLY: Submit cover letter and resume to the Clinical Deputy Director position posted at our online career site, by going to this link: https://bit.ly/343YwKD Address cover letter to Elaine Petrossian, Vice President, and Human Resources & Operations. Please include salary requirement and potential start date. **NOTE: While AccessMatters is currently operating remotely, candidates are expected to reside within commuting distance of our headquarters in Center City, Philadelphia. ** No calls, please. Applications will be reviewed on a rolling basis, with priority given to those received by December 11. AccessMatters is an equal opportunity employer.

Job Title:                   Fundraising Coordinator

Reports To:               Director of Fundraising

Position Summary:

The fundraising coordinator is responsible for all aspects of developing and implementing, under the direction of the Director of Fundraising, the strategies associated with The KAT6A Foundation fundraising including donor investigation, cultivation, solicitation and procurement; collaboration with other departments on fundraising campaigns, outreach and sponsorship; event fundraising support including securing sponsorships, table purchases and donations; and community-based events oversight and assistance. In addition, the Fundraising Coordinator will manage the processes and tasks associated with fundraising implementation in association with event planning vendors. The position will also support and execute on newly developed fundraising efforts as the organization expands its solicitation efforts.

Position Duties and Responsibilities:

• Assist in the development of a national fundraising plan
• work collaboratively to identify new development opportunities not currently in place.
• Secure “minor donors” ranging from $1,000 to $10,000 levels.
• Promote fundraising events, and others as needed, by helping to secure table buyers, corporate sponsors and donors.
• Manage all aspects of logistics and tactical needs associated with event-based fundraisers in conjunction with event planning vendors and volunteer committees, where applicable.
• Work with other teams to implement follow up/follow through on all fundraising activities including campaigns and event-based fundraisers. Manage variety of relationships with fundraising committees, volunteers, sponsors and donors in support of all fundraising activities established by Director of Fundraising.
• Work with other teams to promote these areas of business via public relations, website and social media awareness to ensure fundraising, fundraisers and sponsorships are maximized.
• Track and manage fundraising budgets to ensure cost efficiencies, communicating with all internal and external resources (paid and volunteer) to ensure adherence to budgets.
• Report on fundraising progress as required by Director of Fundraising.
• Perform database tracking, where needed.

Position Job Requirements:

• Minimum of BA/BS from an accredited institution required; advanced degree a plus.
• Successful track record in securing and raising money, including 3-5 years of national experience.
• Demonstrated knowledge and experience in fundraising techniques.
• Strong interpersonal and engagement skills; Posses the skills to work with and motivate staff, board members and volunteers.
• Strong overall communication skills, both written and oral.Ability, desire and proven track record of cultivating external relationships
• Self-starter, goal-driven and ability to work independently
• Experience working with fundraising database platforms
• Experience managing budgets
• Exhibit follow through on tasks and goals through an organized work approach
• Display positive attitude, show concern for people and community, demonstrate presence, self-confidence, common sense and good listening ability

Job Description Acknowledgement

The declarations on the above job description are not intended to be an “all-inclusive” list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather they are intended only to describe the general nature of the job.

 

Neither this document nor any of the informational materials and forms creates an express, implied contract for a definite period, or a contract concerning any terms of conditions of employment, nor shall it alter in any way the at-will nature of employment or imply that discharge will occur for cause.

 

I have read and understand the duties and requirements as listed in this job description. With regard to the essential functions, I acknowledge that I can and will perform them.

 

______________________                   __________________         _________

Employee/Applicant                                  Supervisor                        Date

Supervisor: Executive Director

Salary: $60,000-$75,000

Organizational Mission-Based on the tradition of “welcoming the stranger,” HIAS (Hebrew Immigrant Aid Society) Pennsylvania provides legal, resettlement, citizenship and supportive services to immigrants and refugees from all backgrounds in order to assure their fair treatment and full integration into American society. HIAS PA advocates for just and inclusive public policies and practices.HIAS Pennsylvania provides the following programs:

●Representation and legal counseling before immigration agencies and the courts including special initiatives for survivors of interpersonal violence, unaccompanied and vulnerable immigrant youth, and survivors of torture.

●Resettlement and other support services to assist refugees, immigrants and those granted asylum

●Citizenship services

Summary of Responsibilities

●Staff and Department Management

●Cross-Team Collaboration Management

●Resource and Strategic Development

●Financial Management

●Serve on Agency Executive Team

Staff and Department Management

●Manage and oversee all social services programs.

●Work with the Director of Program Planning to ensure compliance with all government and funder obligations.

●Work with the Director of Program Planning to develop policies, procedures and best practices for all social services programs to provide all clients with high quality services in compliance with all contracts, policies, procedures and best practices.

●Supervise all social services Program Managers and conduct their annual performance evaluations.

●Lead weekly Social Service Program Manager staff meetings.

●In cooperation with the Director of Program Planning, provide appropriate training, coaching, professional development, support and supervision for all social services Program Managers and ensure appropriate social service supervision and mentorship for legal team case managers.

●Review workflow of all Social Service Programs and work with the Director of Program Planning to make organizational changes as appropriate to maintain quality services to HIAS PA clients.

●Coordinate the recruiting and supervision of Social Services interns

Cross-Team Collaboration Management

●Foster a collaborative culture at the agency.

●Mentor Case Managers on Legal Teams

●Create and implement social services processes that promote collaboration between teams

●Suggest integration and collaboration ideas, consistent with the overall agency strategy, to the Executive Director and Director of Program Planning. Identify roadblocks and issues that can be resolved by way of cross-collaboration Resource and Strategic Development:

●Strengthen existing relationships and develop and maintain new relationships with partner and community organizations such as HIAS National, the Jewish Federation of Greater Philadelphia, United Way of Southeastern Pennsylvania, the Philadelphia Regional Refugee Provider Collaborative, the Philadelphia Refugee Health Collaborative,the Philadelphia Refugee Education Collaborative, the Mayor’s Office of Immigrant Affairs, the State Refugee Coordinator and State Refugee Health Coordinator, local resettlement agencies and ethnic community organizations and leaders to determine unmet needs and develop appropriate collaborative programs and interventions and others as appropriate

Represent the HIAS Pennsylvania Social Services Department to the public and stakeholders, through articulating the department’s vision and strategy and engaging localleaders and community members in order to advance social services.

●Conduct periodic training to external service providers and local stakeholders on the experiences and needs of immigrant and refugee populations.

●Work with the Development and Communications Director to update the website, participate in the publication of newsletters and annual reports and communicate the department’s work to the public and funders.

●Assist the Development Director and Executive Director in writing grants and funding proposals, and in developing resources to maintain and expand funding base.

●Perform additional tasks as assigned by the Executive Director.

Financial Management

●Assist in the preparation of the Social Services Department budget

●Oversee, manage, and track adherence to and implementation of the Social Services Department budget.

●Work with the financial services firm to prepare monthly and quarterly billing and required data reports to various funding agencies, following funder requirements.

Qualifications:●Work in the areas of U.S. refugee resettlement and/or immigration preferred but not required.

●Graduate degree in social work required with a minimum of 5 years’ experience managing staff, budget preparation/financial oversight. Internships at a refugee or immigration serving agency may count towards partial experience.

●Must have had an MSW degree for at least 2 years at the time of hire.

●Grant writing and reporting experience preferred.

●Ability to represent HIAS Pennsylvania in public forums, meetings, and the community.

●Must have excellent verbal and written communication skills.Fluency in another language a plus.

●Ability to think and work independently

Comfortable working in a diverse workplace with a diverse client base while serving as a strong advocate for refugees and immigrants.

●Personal qualities of integrity, credibility, and a commitment to and passion for HIAS PA’s mission.

●Proficient in Microsoft Outlook, Word, Excel and PowerPoint

●Ability to learn web-based data entry●Excellent attention to detail and accuracy

●Ability to work some weekends and evenings

●Licensed Pennsylvania Driver

This is an exempt position; salary is commensurate with experience. Employment package includes comprehensive health care insurance coverage, 403(b) employer contribution retirement account, and very generous paid holiday leave and vacation provisions. Diverse candidates are encouraged to apply. HIAS PA is working remotely for the foreseeable future but under normal circumstances HIAS Pennsylvania is a fast paced environment. There is considerable traffic in the office and the work environment has a moderate amount of noise. The office functions as a team and staff members are asked to work both independently and collaboratively. HIAS Pennsylvania is an equal opportunity employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, sexual orientation or identity, national origin, age, disability, political affiliation or belief, or veteran status. It is our policy to provide reasonable accommodation to qualified individuals with disabilities.Please send a cover letter, writing sample and resume in pdf form to Yvonne Leung, Executive Assistant at yleung@hiaspa.org. No Phone Calls Please.

The Kelly Anne Dolan Memorial Fund is seeking a gifted development professional with the ability to contribute to each of the fundraising channels in a small nonprofit, including major gifts, annual appeals, grants, events, and planned giving. In this fulltime role, the incumbent will work closely with the Executive Director and the Board of Directors on all aspects of fundraising and donor relations.

Responsibilities will include:

• Prospect Management – engage all levels of existing and potential donors on a continual basis to establish effective relationships;
• Grants – conduct research to identify high-probability grant opportunities, prepare timely proposals and submit all required reports.
• Major Donors – grow the Fund’s pool of major-donor prospects via a structured plan for identification, cultivation and solicitation.
• Appeals – design and execute the Fund’s two annual appeals (Spring and Fall); create additional appeals for social media and online channels.
• Coordinate fundraising special events.
• Planned Giving – communicate the benefits of bequests and deferred gifts to donors and build opportunities that grow this channel.
• Strategic Planning – actively participate in the development, implementation and measurement of the Fund’s strategic plan as it relates to revenue growth and sustainability.

Qualifications:

• Strong alignment with the Dolan Fund’s mission of assisting families with a seriously ill, injured or disabled child.
• Bachelor’s degree and 5+ years of fundraising experience including a portion focused on human services.
• Team oriented, flexible and eager to learn.
• Strong computer skills/proficiency.
• Well organized and attentive to detail.
• Excellent communication skills – writing and speaking.
• Ability to manage multiple projects simultaneously.
• Creative thinking and problem-solving skills
• Comfortable working closely with volunteers and, occasionally, with families served by the Dolan Fund.
• Availability for occasional weekend and evening work/meetings.
• Good understanding of donor database systems (Salesforce experience a plus).

About the Kelly Anne Dolan Memorial Fund: Founded in 1976, the Dolan Fund lightens burdens for families caring for a severely ill, injured or disabled child. Our mission of delivering hope is achieved by providing financial support, educational content and respite programming to families struggling with the financial and emotional challenges of caring for their child(ren). Additionally, we are committed advocates for the needs of children and families, working to optimize services from healthcare providers, government agencies, civic groups, schools and workplaces.

To Apply: Please send a cover letter and your resume via email to Chris Dowdell, Executive Director: cdowdell@dolanfund.org.

The Kelly Anne Dolan Memorial Fund is an equal opportunity employer.